Finance & Administration Assistant
Do you want to be remembered on the
right side of history and support the work of an international peacebuilding
organisation? Do you have a passion for structure and numbers? Do you have what
it takes to deliver stellar professional support for a wide range of
administrative and financial projects? The Life & Peace Institute (LPI) is
now looking for a Finance and Administration Assistant to be based in our
international headquarters in Uppsala.
About us
LPI works with a variety of local and
regional partners in the Horn of Africa region, Somalia, Sudan, Kenya, Ethiopia
and Great Lakes region, particularly the Democratic Republic of the Congo. The
Headquarters of the organisation is located in Uppsala, Sweden. The Finance and
Administration Unit mainly supports the staff and the processes based in
Sweden, but also works closely with the other offices to strengthen LPI’s
financial, administrative and HR practices.
About the role
The Finance and Administration
Assistant is a key role in the Finance and Administration Unit, and is
responsible for providing financial and administrative support for LPI’s
Uppsala office. He or she will work closely with the Finance and Compliance
Officer as well as the HR and Administration Officer, and will be the first
point of contact for administrative work in the office, whether it relates to
financial administration support, logistics coordination or general office
administration.
Key Responsibilities
·
Supporting the management of accounts
payable from scanning and coding to the accounting and reconciliations:
invoices and expense claims, as well as other financial transactions as
instructed, etc.
·
Assisting in liaising with
Skatteverket and other relevant Swedish authorities and external partners.
·
Supporting the yearly audits by
liaising with the auditors and engaging in other required interactions.
·
Assisting with the procurement of
products/services.
·
Reception duties both on the phone
and in person.
·
Organising staff events such as the
annual Staff Day or Christmas Event.
·
Coordinating travel and lodging for
international guests and LPI staff, as well as support for obtaining visas.
This is a full time (100%) position
based in our office in central Uppsala. The successful candidate will be
offered a fixed-term, one year contract, with good possibility for extension
based on performance. The Life & Peace Institute is committed to offering
employees an excellent work-life balance and a generous benefit package based
on our collective agreement.
Requirements
·
Relevant academic education or
trainings within finance and/or administration or equivalent knowledge acquired
through professional experience. A university degree in Finances or a related
discipline is a plus.
·
Experience of working in finance
and/or office administration or a service/support function, is a plus.
·
Experience of handling contact with
suppliers and authorities in Sweden.
·
Service mindedness in delivering
professional support at all levels within the organization, and readiness to
assist where it is needed.
·
A problem-solver and initiative-taker
with good organizational skills, able to work effectively both by themselves
and as part of a team.
·
A multi-tasker with the ability to
tackle new challenges and handle additional tasks effectively and deliver
results in a fast-paced environment.
·
Experience from work with the NGO or
non-profit organisations sector is a plus.
·
Excellent Swedish and English
language skills.
How To Apply:
Please send your application,
including a cover letter and CV in English, no later than February 4th, 2018 to applications@life-peace.org, with the subject line “Finance & Administration
Assistant”.
