Career Options Africa is a HR
Consultancy firm offering Recruitment and HR outsourcing Services in the East
African Region (Kenya, Uganda, Tanzania and Rwanda)
Our client is a reputable global
manufacturer of fast moving consumer goods.
The client needs an Administrative
Assistant and PA to the
Divisional Director.
Reporting to the Director the
Administrator shall;
·
Support the Director in planning,
directing, managing and coordinating day-to-day business activities
·
Arranges travel bookings, hotel,
transportation, visas and coordinates with any external parties as required for
the same, including travel agents, hotels, and transport services.
·
Facilitate visitor’s visa letters and
requirements including weekly updating of International Visitors folder on the
Portal.
·
Organizes local and international
workshops, conferences and meetings and provides support to international
visitors.
·
Coordinates meeting and conference
schedules, venues, teleconference, presentation equipment, and other meeting
requirements including food/refreshment.
·
Prepare expenses form and ensure all
the information is correct. Arrange payments of any expenses incurred by the VP
and Director promptly and in due time.
·
Collect and distribute all incoming
and outcoming correspondence. In absence of the VP/Director he/she must ensure
all urgent correspondence or inquiries are either dealt with or forwarded to VP
and Director.
·
File all the documents concerning
visitors’ personal data and the details of their visits in order to provide the
necessary information when required
·
Prepare agendas, briefings, and
preparation materials for meetings, appointments, and events; work closely with
other Leadership
·
Team members to gather agenda items,
briefing notes, and other materials, as needed. Distribute meeting materials in
advance of meetings.
Qualifications
·
3-4 years of experience supporting
Senior Executives preferred
·
Superior organizational skills and
meticulous attention to detail.
·
International experience is an added
advantage
·
Experience and comfort working with
multiple platforms of communication technology. i.e.Tele-conferencing ,
Video-conferencing , Skype for Business etc
Remuneration: A salary of seventy
thousand (Ksh 70,000) is on offer to the best candidate
How to Apply
Send CV only to
consult@careeroptionsafrica.co.ke by 30th January 2018
CVs will be shortlisted as they are
received and the earlier the application the better.
Applicants who do not here from us by
30th January should consider their applications unsuccessful.
