Deputy Vice Chancellor (Administration,
Finance and Planning)
REF: VA/UU/020/2017
The Deputy Vice Chancellor
(Administration, Finance and Planning) will be one of the principal assistants
to the Vice Chancellor.
He/she will head the Administration,
Finance and Planning Division and will be responsible for management of
physical and financial resources of the University.
Responsibilities
·
Oversee the development,
implementation, monitoring and evaluation of policies and appropriate
procedures to ensure efficient performance and delivery of services in the
University;
·
Co-ordinate and advice the management
on matters relating to labour relations, union matters, promotions, discipline,
employee services, staff welfare-related issues;
·
Establish and maintain effective
workable systems for regular monitoring and evaluation of the performance,
quality of service, relevance and efficiency of all planning, finance and
development units;
·
Co-ordinate the preparation of
statutory financial statements and management reports for planning and decision
making;
·
Co-ordinate physical infrastructure
planning and development as well as monitoring and evaluation;
·
Oversee the implementation of the
Master Plan and Procurement Plans;
·
Co-ordinate preparation of Budget and
management of expenditure;
·
Provide leadership in the management
of the planning and partnership activities of the University;
·
Establish strategic linkages with
government/regulatory agencies and other local/international institutions;
·
Co-ordinate the design and
implementation of appropriate human resource systems which will attract,
develop and retain competitive human resource capital;
·
Co-ordinate the University’s Income
Generating Activities;
·
Co-ordinate Catering Services,
Estates Management, Staff Health Care Services, maintenance and repair of
existing facilities; and
·
Perform such other duties as may be
assigned or delegated by the Vice Chancellor.
Requirements
For appointment to the position of
Deputy Vice Chancellor (Administration, Finance and Planning), the applicant
must meet the following qualifications:
·
Must hold an earned PhD from a
recognized University and preferably be a full or associate Professor.
·
Have at least eight (8) years
hands-on academic and research experience at senior level, and possess
demonstrable managerial ability and capacity for leadership in an academic
and/or research institution;
·
Possess an outstanding and
internationally recognized scholarship record as evidenced by peer-reviewed
journal publications and university-level books or book chapters;
·
Have demonstrable ability and
leadership skills to effectively co-ordinate the administration, finance and
planning functions in the University;
·
Possess demonstrable knowledge of and
experience in strategic planning and implementation of physical and human
resource development functions;
·
Have knowledge of Finance and/or
Accounting;
·
Have demonstrable experience in
networking, fundraising and resource mobilization in an academic/research
institution;
·
Possess corporate governance skills,
interpersonal and communication skills, high ethical standards, integrity and
professionalism;
·
Have thorough knowledge of current
national, regional and global trends in the development and provision of higher
education;
·
Comply with the requirements of
Chapter Six (6) of the Constitution of Kenya on Leadership and Integrity.
·
Must be able to articulate Islamic
values in all aspects of the University Management.
Research Fellow
REF: VA/UU/026/2017
We are looking for a self-driven and
dedicated Research Fellow; reporting to the Registrar, in charge of Research,
Innovation and Outreach Affairs within the University.
Responsibilities
·
Contribute to teaching and learning
programmes in the University
·
Supervise undergraduate and
postgraduate research students
·
Contribute to development of research
objectives, projects, concept papers and proposals.
·
Conduct individual or collaborative
research projects.
·
Prepare and coordinate knowledge
dissemination activities including seminars, workshops, conferences,
exhibitions and publications.
·
Prepare projects and activities
reports to the required deadline with minimal supervision.
·
Promote linkages, partnership and
scholarly networking to benefit the University.
·
Mentor and support faculty members in
developing the research techniques and advice on professionalism.
·
Demonstrates data analysis
techniques, project planning, monitoring, and evaluating research projects and
their outcomes.
·
To work with other members of the
University in pursuit of quality research and academic excellence.
Qualifications
·
PhD or equivalent degree
qualification (or a Master’s degree qualification in special cases) in the
relevant area from recognized/accredited university;
·
Those with a Master degree must have
at least three (3) years teaching experience at university level;
·
Four equivalent publication points;
·
Been registered by the relevant
Professional Body (where applicable).
Associate Dean of Students – Female
Hostel
Ref: VA/UU/021/2017
Primary Functions
Under the direction of the Dean of
Students, serves as a leader in the planning, coordination and administration
of campus activities and programs including student conduct and
extracurricular programs. Supports the mission, vision and the core values of
the university and fosters an environment and culture which promotes respect,
responsibility and trust.
Responsibilities
·
Perform a variety of administrative
duties to assist the Dean in managing the department.
·
Assist in the development,
implementation and evaluation of intervention programs that address the needs
of at risk students.
·
Receive referrals and confers with
Students, Parents, Lecturers to help meet the needs of struggling students.
·
Instructs students in appropriate
behaviour.
·
Provides leadership for students’
attendance improvement efforts.
·
Participates as needed in
university’s planning meetings for students.
·
Liaison to the after university
program in collaboration with faculty and or personnel from outside agencies.
·
Liaison to the extracurricular
activities, other programs and events.
·
Helps plan and carry out the
university’s student activities e.g. 1st year orientation programs.
·
Responsible for the maintenance of
accurate records.
·
Supervise Student leadership annual
elections including preparations thereof.
·
Monitor and evaluate Student
discipline matters.
·
Facilitate student involvement in
campus life through learning programmes, e.g. Guest Speakers, Workshops and
other forums where they can develop and enhance their leadership potential.
·
Ensuring students with special needs
get assistance in collaboration with the University Administration, Office of
the Dean of Students and other key stakeholders.
·
Take on other duties and
responsibilities as assigned.
Qualifications
·
Bachelor degree in Education
Administration / Counselling/ Psychology /Communications or similar field.
·
Minimum 5 years’ experience in
administrative position in an Institution of Higher Learning / Corporate World.
·
Excellent communication and
demonstrated decision making skills.
·
Must demonstrate proven work ethics
that meet deadlines, leadership skills, good interpersonal skills and a team
player.
·
Excellent supervisory, organizational
and training skills.
·
Excellent communication and
presentation skills.
·
Good analytical skills.
·
Skills in organization and
coordination of student related projects.
·
Word processing and technical skills
in any two of the soft ware packages relating to student affairs.
·
Ability to work independently.
·
Demonstrated commitment to cultural
diversity and ability to work with individuals or groups with diverse
backgrounds.
·
Being a practising Muslim will be an
added advantage.
Senior Librarian
Ref: VA/UU/023/2017
Qualifications
·
Master’s degree in Library
Information Science from a CUE recognized Institution.
·
Bachelors in any discipline from a
CUE recognized Institution
·
5 years’ experience in an academic or
research library 3 of which should be as an Assistant Librarian
·
Competence in library management
system
Responsibilities
·
Liaising with the university
librarian in planning and coordination of library services,
·
Marketing of library through
publications of bulletin, manuals and guides
·
Attending to official correspondence,
career development and counseling
·
Performance evaluation, training and
professional development;
·
Budget preparation and harmonization;
·
Responsible for staff development and
capacity building, in addition will facilitate library services user education
·
Any other duties as may be assigned
by senior officer.
Chief Security Officer
Ref: VA/UU/026/2017
Umma University is located in Kajiado
County. We are looking for a high caliber, self-driven and dedicated Chief
Security Officer whose ultimate role is to ensure that institutional security
function adds value and gives it a competi-tive advantage.
Reporting to the Ag.Vice chancellor,
the officer will be responsible for the efficient management and administration
of Security Services in the University.
Responsibilities
·
Plan and ensure execution of security
arrangements as required by the university.
·
Look after all the security
arrangements in all campuses.
·
Initiate, develop, review and
implement security policies in the University.
·
Supervise and control the work of
security personnel.
·
Assist the university authorities in
maintaining law and order.
·
Maintain records and charts of crimes
and incidents including overseeing of security surveys and inspections.
·
Prepare periodic returns on security
operational matters.
·
Plan and design security documents
e.g. passes, registers
·
Maintain liaison with security
agencies through security meetings regarding law and order problems and
investiga-tion of criminal cases affecting the university
·
Assist the University Hostels’
Administration in day to day functioning i.e. eviction of unauthorized
occupants/intruders.
·
To attend to fire incidents and other
calamities and incidents on the campus.
Qualifications
·
Have a Bachelor’s Degree in any
Social Science from a recognized institution. A master’s degree will be an
added advantage.
·
Have served in the Disciplined
Service in the rank of Inspector or an equivalent rank; or in a comparable and
relevant position in the Public Service or in a reputable private sector for a
minimum period of three (3) years.
·
Have undergone six (6) weeks approved
security course at Criminal Investigation Department (CID) Training
Institution.
·
Have a Certificate of good conduct.
·
Have demonstrated professional
competence and administrative capability in security matters.
·
Overall, should have excellent
communication, persuasion and public speaking skills. He or she will need to
build relationships quickly and should possess a quick analytical mind and a
decisive nature.
Marketing Manager
Ref: VA/UU/025/2017
Responsibilities
·
Planning, developing and implementing
PR Strategies
·
Liaise with media –coverage of all
university functions
·
Collating and analyzing media
coverage
·
Writing and editing in-house
magazines, case studies, speeches, articles and annual reports.
·
Ensure proper dissemination of
corporate publicity information materials like posters, banners, calendars,
diaries, prospectus, and monthly update newsletters
·
Coverage of university activities-
both video and photography
·
Maintaining and updating information
on the institutional website.
·
Sourcing and managing speaking and
sponsorship opportunities
·
Organize and coordinate university
exhibitions and marketing activities.
·
Commissioning market research
·
Fostering community relations through
events such as open days and through involvement in community initiatives
·
Managing the PR aspect of a potential
crisis situation
·
Conducting internal communication
courses and workshops
·
Monitoring the public opinions about
any issues
·
Advising management on policy issues
and communication strategies.
·
Marketing Umma University in order to
increase student enrolment.
·
Any other duties assigned by the
immediate supervisor.
Qualifications
·
Master’s Degree in the relevant field
·
Bachelor’s Degree in Mass
Communication/Marketing or equivalent from recognized institution.
·
Computer Literacy
·
Exemplary work performance
Personal Attributes
·
Excellent communication ,
·
Interpersonal and writing skills
·
Excellent organizational and time
management skills with the ability to multitask
·
The ability to cope with pressure.
ICT Technician
Ref: VA/UU/024/2017
Position Overview
Responsible for installing and
maintaining computer hardware, software and networks, provide training and
recommendations about future planning and development of resources.
Responsibilities
·
Design and Installations of hardware,
softwares and network.
·
Connect and set up hardware.
·
Operations and Maintenance of ICT
infastructure within the University,
·
Troubleshoot and resolve all IT
issues (Hardware, software and Network).
·
Set up workstations with computers
and necessary peripheral devices (routers, printers etc.)
·
Check computer hardware (HDD, mouse,
keyboards etc.) to ensure functionality
·
Install and configure appropriate
software and functions according to specifications
·
Develop and maintain local networks
in ways that optimize performance
·
Ensure security and privacy of
networks and computer systems
·
Provide orientation and guidance to
users on how to operate new software and computer equipment
·
Organize and schedule upgrades and
maintenance without deterring others from completing their work
·
Perform troubleshooting to diagnose
and resolve problems (repair or replace parts, debugging etc.)
·
Perform any other related duties as
may be assigned.
Qualifications
·
A Bachelor Degree in IT/Computer
Science or Higher National Diploma or equivalent in relevant field.
·
At least 3 years’ experience.
Personal Attributes
·
Team building skills.
·
Analytical and problem solving skills
·
Excellent written and verbal
communication skills.
·
Excellent presentation skills.
·
Time management skills.
·
Excellent computer skills, graphics,
website development programs etc at a highly proficient level.
How to Apply
If you meet the above requirements
and interested in joining a team of hardworking staff, please send your resume
and application letter clearly marked “ICT TECHNICIAN” to the address below
indicating your current gross pay and salary expectation for this position.
Provide your daytime telephone contact and contacts of three professional
referees by December 15th, 2017.
NB: Only Shortlisted Candidates Will
Be Contacted
UMMA University is an equal
opportunity employer. Women, marginalized groups and persons living with
disability are encouraged to apply.
The Vice Chancellor,
Umma University,
P.O. Box: 713 – 01100,
Kajiado – Kenya
Email: career@umma.ac.ke