Finance Assistant
Duration of Contract: 1 year
Reports to: Finance and Administration Manager
Reports to: Finance and Administration Manager
The adoption of the Paris Agreement
and subsequent ratification by countries ushered in a new era in the
international climate change dialogue processes, shifting the focus from
negotiations to implementation. Coming with the Paris Agreement was the
Nationally Determined Contributions (NDCs), a set of voluntary actions each
country is supposed to undertake in their transition to low-carbon,
climate-resilient green development trajectories.
We at PACJA believe that building a critical team of Africans drawn from communities at the frontline of climate change impacts – smallholder farmers, pastoralists, marginalized groups, women, youth, etc – and giving them a voice constitute a major path towards resilience-building and climate justice. It begins with our practice and processes we are involved in.
We practice what we preach. Our
membership and employees uphold the highest level of commitment to the values
of a just society espoused by our vision, mission, and objectives. And in
broadening our outreach, we seek to increase our workforce by recruiting
self-motivated individuals to fill the following vacancies.
Position Summary: To assist the
organization in achieving optimal performance in terms of program quality
strengthening operations and finance department by emerging tools, systems and
staff capacity to adhere to PACJA financial and operations policies and
procedures and Donor compliance.
Responsibilities
Cash & Bank payments processing
·
Monthly Reconciliation of all bank
accounts and preparation of payment listings ready for review and upload into
the sun system.
·
Manage the petty cash by ensuring
that all payments are done according to the provided procedures and set limits.
.
·
Preparation of petty cash
spreadsheets to upload stage ready for review by Finance and
·
Administration Manager or her
designate at the end of the month.
·
Ensuring that authorizations on the
payments requests are in line with the approved limits per the organizational
policies.
·
Maintaining the receipt book and
ensuring that authorized receipts are issued upon receipt of monies.
·
Ensure that statutory deductions such
as PAYE and other payroll deductions are remitted before the 9th of the
following month.
·
Oversee the maintenance of an
accurate and updated cash flow report. Provide weekly updates on this to the
relevant supervisor.
·
Work closely with the FAM or her
designate to ensure that there is sufficient bank reserves at all times for all
bank accounts.
·
Maintain an organized and
well-documented bank correspondences file ensuring it’s continuously updated.
·
Perform regular supplier
reconciliation to be done on a monthly basis.
Reporting
·
Loading of month-end journals into
the accounting system by the stipulated timeline to ensure timely submission of
the month-end file by the 6th of every month.
·
Prepare Monthly Balance Sheet
schedules as assigned. Make sure all items in the balance sheet account are
current and can be supported. Follow-up on any adjustments to be made.
Document preparation & control
·
Preparation of all payment requests,
while ensuring completeness and accuracy of support documentation attachment on
payment requests.
·
Ensure that liquidation and
accounting of staff travel advances are done correctly. This will include
verifying per diems rates, attached documentations against the provided PACJA
policy guidelines.
·
Oversee the payment turn-around
period to avoid delays in handling requests submitted to finance.
Filing
·
Maintain an organized and
well-documented (all files must be labeled properly and visibly) and sequential
filing system for all cash disbursement vouchers
·
Before filing, ensure that all
documents have been stamped ‘PAID’ including cash payment reference details.
Other
·
Preparation of corrective journals
and assisting in loading of journals as and when required
·
Any other duties as may be assigned
by the supervisor.
Qualifications
·
A bachelor’s degree in
Finance/Business Administration with minimum CPA II qualification
·
Work experience in a similar position.
·
At least three years of finance and
accounting experience in a similar position;
·
Knowledge of Microsoft Office
software. SAGE pastels System accounting is an added advantage;
·
Ability to work independently in a
rapidly changing professional environment with a view towards establishing
administrative procedures and protocol that will ensure optimal functioning of
the operation;
·
Excellent interpersonal,
organizational, and time management skills;
·
Ability to work in and as a team.
·
Punctuality, intellectual curiosity,
willingness to take initiative, multi-tasking, and willingness to work under
pressure to meet deadlines.
·
Fluency in written and spoken English
How to Apply
All positions are based in Nairobi,
Kenya and thus non-Kenyan applicants will need to be in possession of, or be
eligible to receive a Kenyan Work Permit. The salary is pegged to the Kenyan
National NGO pay scale. PACJA will not provide for relocation costs.
Interested candidates who meet the
above criteria may email a motivational letter and detailed professional resume
to hr@pacja.org cc info@pacja.org (Quoting Job position on the subject).
Communication Assistant
Duration of Contract: 1 year
Reports to: The Secretary General
Ref: 020/2017
Reports to: The Secretary General
Ref: 020/2017
The adoption of the Paris Agreement
and subsequent ratification by countries ushered in a new era in the
international climate change dialogue processes, shifting the focus from
negotiations to implementation. Coming with the Paris Agreement was the
Nationally Determined Contributions (NDCs), a set of voluntary actions each
country is supposed to undertake in their transition to low-carbon,
climate-resilient green development trajectories.
This massive transition requires
institutions with desirable capacity and requisite human resource.
We at PACJA believe that building a
critical team of Africans drawn from communities at the frontline of climate
change impacts – smallholder farmers, pastoralists, marginalized groups, women,
youth, etc – and giving them a voice constitute a major path towards
resilience-building and climate justice. It begins with our practice and
processes we are involved in.
We practice what we preach. Our
membership and employees uphold the highest level of commitment to the values
of a just society espoused by our vision, mission, and objectives. And in
broadening our outreach, we seek to increase our workforce by recruiting
self-motivated individuals to fill the following vacancies.
Position Summary: Documentation and
ensuring branding and compliance issues related to internal and external
communication are adhered to. Prepare reports, project briefs, technical briefs
and communication materials as required.
Responsible for relevant social media
management and website content management.
Responsibilities
·
Edit and proof-read all communication
materials before they go out for print and ensure effective dissemination of
all materials based on strategic dissemination plans
·
Formulate Quarterly Newsletters,
annual reports for the PACJA project in consultation with the Knowledge
Management Officer. Budgeting for the communication and documentation activity
along with a detailed work plan with timelines.
·
Data Management of all communication
activities as well as organized concurrent evaluation to understand the impact
of the activities carried out by the programme/ project teams
·
Monthly and programmatically submit
reports and provide weekly updates. Ensure the baselines are understood and
required analysis is made.
Qualifications
·
Bachelors in Communication,
Journalism, or any other relevant studies.
·
Punctuality, intellectual curiosity,
willingness to take initiative, multi-tasking, and willingness to work under
pressure to meet deadlines.
·
Fluency in written and spoken
English. Knowledge of French is desirable.
·
3 years of experience in developing
communication aids, strategy development, documenting projects.
·
Demonstrated high-quality writing,
editing, and proof reading skills.
·
Desirable Knowledge of networking
desirable
How
to Apply
All positions are based in Nairobi,
Kenya and thus non-Kenyan applicants will need to be in possession of, or be
eligible to receive a Kenyan Work Permit. The salary is pegged to the Kenyan
National NGO pay scale. PACJA will not provide for relocation costs.
Interested candidates who meet the
above criteria may email a motivational letter and detailed professional resume
to hr@pacja.org cc info@pacja.org (Quoting Job position on the subject).
Programme Assistant
Duration One year Contract: One year
Reports: Senior Programme Management Officer
Ref No:021/2017
Reports: Senior Programme Management Officer
Ref No:021/2017
The adoption of the Paris Agreement
and subsequent ratification by countries ushered in a new era in the
international climate change dialogue processes, shifting the focus from
negotiations to implementation. Coming with the Paris Agreement was the
Nationally Determined Contributions (NDCs), a set of voluntary actions each
country is supposed to undertake in their transition to low-carbon,
climate-resilient green development trajectories.
This massive transition requires
institutions with desirable capacity and requisite human resource.
We at PACJA believe that building a critical team of Africans drawn from communities at the frontline of climate change impacts – smallholder farmers, pastoralists, marginalized groups, women, youth, etc – and giving them a voice constitute a major path towards resilience-building and climate justice. It begins with our practice and processes we are involved in.
We at PACJA believe that building a critical team of Africans drawn from communities at the frontline of climate change impacts – smallholder farmers, pastoralists, marginalized groups, women, youth, etc – and giving them a voice constitute a major path towards resilience-building and climate justice. It begins with our practice and processes we are involved in.
We practice what we preach. Our
membership and employees uphold the highest level of commitment to the values
of a just society espoused by our vision, mission, and objectives. And in
broadening our outreach, we seek to increase our workforce by recruiting
self-motivated individuals to fill the following vacancies.
Summary of the position: reporting to the Senior Programme Management Officer, the Programme Assistant will provide programmatic and technical support in the Implementation of the PACJA programmes.
Summary of the position: reporting to the Senior Programme Management Officer, the Programme Assistant will provide programmatic and technical support in the Implementation of the PACJA programmes.
Responsibilities
·
Support implementation of the
programme strategies focusing on achievement of the following results:
·
Assist in development and
implementation of programme strategies, work plans including monitoring and
evaluation plans.
·
Collection, analysis and presentation
of information needed for programme development and implementation.
·
Assist in developing and implementing
project communication strategies
Provide effective support to management of the programme
focusing on the achievement of the following results:
·
Track and report on programme
implementation and funds utilization.
·
Presentation of information for audit
and evaluation of the projects.
·
Assist in preparation, filing,
compilation and dissemination of documents/materials relating to the
programmes.
Provide administrative support to the programme department
focusing on achievement of the following
·
Provide logistics support for
campaigns, events and project related forums.
·
Maintain good communication with
other units of the secretariat and with external counterparts at the working
level.
·
Assist in maintaining the programme /
project profile at the Secretariat, including preparation of
required budget revisions, creation of requisitions making budget check for requisitions for the programe department
required budget revisions, creation of requisitions making budget check for requisitions for the programe department
·
Provide other daily administrative
support to the programme department
Support knowledge building and knowledge sharing focusing
on achievement of the following
·
Participation in the trainings for
the operations/ projects staff on programme issues.
·
Contributions to knowledge networks
and communities of practice.
Other relevant responsibilities as assigned by the Senior
Programme Management Officer
Qualifications
·
University Degree in any area
relevant to Project Management, Social Sciences, etc
·
Minimum of 2 years of relevant
administrative or programme experience;
·
Experience working with networks
preferred.
·
Good interpersonal and communication
skills and team work spirit
·
Experience in the usage of computers
and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet
and database packages, experience in handling of web based management systems.
·
Punctuality, intellectual curiosity,
willingness to take initiative, multi-tasking, and willingness to work under
pressure to meet deadlines.
·
Fluency in written and spoken English.
Knowledge of French is desirable
How to Apply
All positions are based in Nairobi,
Kenya and thus non-Kenyan applicants will need to be in possession of, or be
eligible to receive a Kenyan Work Permit. The salary is pegged to the Kenyan
National NGO pay scale. PACJA will not provide for relocation costs.
Interested candidates who meet the
above criteria may email a motivational letter and detailed professional resume
to hr@pacja.org cc info@pacja.org (Quoting Job position on the subject).
Office Administrator
Duration of the contract: One year
Reports to: Human Resource and Administration Officer
Ref No: 022
Reports to: Human Resource and Administration Officer
Ref No: 022
The adoption of the Paris Agreement
and subsequent ratification by countries ushered in a new era in the
international climate change dialogue processes, shifting the focus from
negotiations to implementation. Coming with the Paris Agreement was the
Nationally Determined Contributions (NDCs), a set of voluntary actions each
country is supposed to undertake in their transition to low-carbon,
climate-resilient green development trajectories.
This massive transition requires
institutions with desirable capacity and requisite human resource.
We at PACJA believe that building a
critical team of Africans drawn from communities at the frontline of climate
change impacts – smallholder farmers, pastoralists, marginalized groups, women,
youth, etc – and giving them a voice constitute a major path towards
resilience-building and climate justice. It begins with our practice and
processes we are involved in.
We practice what we preach. Our
membership and employees uphold the highest level of commitment to the values
of a just society espoused by our vision, mission, and objectives. And in
broadening our outreach, we seek to increase our workforce by recruiting
self-motivated individuals to fill the following vacancies.
The Office Administrator is a
hands-on role that is primarily meant to ensure that all the actionable points
that may include planning logistics in activities, document preparation, item
delivery, activity scheduling are met on time and in an efficient manner.
Responsibilities:
·
Execute administrative related tasks,
under supervision of the Human Resource and Administration officer
·
Make all administrative information
available to the staff (meetings, workshops etc.)
·
Undertake administrative tasks,
ensuring the rest of the staff have adequate support to work efficiently.
·
Man the front office and ensure all
visitors are assisted promptly and professionally. Responding to queries.
·
Managing correspondence and dispatch
both internal and externally. Liaising with various service providers.
·
Set up and arranges meetings,
facilities travel tickets, accommodations, etc as required.
·
Maintain files, materials,
information, schedules and related data.
·
Maintains office hygiene. Support
staff on administration and operational issues.
Qualifications
·
A Bachelor’s Degree or a Higher
Diploma in Administration or Secretarial studies;
·
A minimum of three (3) years relevant
experience
·
Punctuality, intellectual curiosity,
willingness to take initiative, multi-tasking, and willingness to work under
pressure to meet deadlines.
·
Fluency in written and spoken
English. Knowledge of French is desirable.
·
Additional qualification in office management,
logistics and events management and accounting preferred.
·
Experience within the Not for Profit
sector, coalitions and familiarity with different cultures will be an added
advantage.
How to Apply
All positions are based in Nairobi,
Kenya and thus non-Kenyan applicants will need to be in possession of, or be
eligible to receive a Kenyan Work Permit. The salary is pegged to the Kenyan
National NGO pay scale. PACJA will not provide for relocation costs.
Interested candidates who meet the
above criteria may email a motivational letter and detailed professional resume
to hr@pacja.org cc info@pacja.org (Quoting Job position on the subject).
Deadline for all applications will be
closed on 24th December 2017. Only the shortlisted candidates will be contacted.