Financial Management Specialist
(ONE POSITION):V/NO.7/2017
Remuneration: Negotiable
Terms of Service: One (1) year
Contract
Reporting and location: The
Consultant will be based at State Department of Fisheries and the Blue Economy
offices in Nairobi and will report to Acting Director General (Project
Coordinator) and work closely with the World Bank Team for guidance and advice.
Requirements
For appointment to this grade, a
candidate must have:
·
Membership with professional bodies
such as ICPAK, ACCA, CIMA.
·
Masters degree in Finance,
Accounting, Auditing, Public Financial Management or Business Administration.
·
At least 10 years experience in
Financial Management, Pubic Finance Management, Public Administration, Business
Administration, Organizational Development, Economics, Public Finance
Management or related fields;
·
Bachelors degree in any relevant
discipline; Finance, Accounting, Business Administration or Financial
Management;
·
At least (5) years of demonstrated
work experience as a Technical Advisor in Financial Management;
·
Must have good knowledge of Financial
Management policies and procedures of the GoK, Multilateral Financial
Institutions (e.g. the World Bank) and development co-operation agencies; as
well as good knowledge of the institutional, technical, and commercial aspects
of financial management;
·
Excellent skills in project
management demonstrated in previous jobs;
·
Proven track record in working
effectively within multidisciplinary teams;
·
Computer proficiency in standard
office applications (Spread sheets, word processing, Internet Explorer),
excellent communication, interpersonal and team working skills; and
·
Fluency in English.
Duties
The Financial Management Consultant
will provide support to the Finance and Administration department of KEMFSED,
to ensure that throughout KEMFSED implementation there are adequate financial
management systems in place both at HQ, sub-national levels and at MDAs (where
relevant) and that the KEMFSED is adhering to the PFM stipulations made in the
PFM Act 2012.
Specific duties and responsibilities
will include:
·
Maintaining and operating the WB
projects designated account and making payments to contractors and service
providers and verifying and authorizing payments for all activities under the
project;
·
Working closely with the Principal
Accountant Controller (PAC) to oversee and guarantee compliance with financial
covenants such as submitting quarterly Interim Unaudited Financial Reports
(IFRs), maintaining internal controls over projects expenditure and engaging
external auditors;
·
Facilitating the training of staff
members and other stakeholders on World Bank policies and procedures;
·
Preparing a financial management
manual, establishing chart of accounts and having a computerized accounting
system installed to carry out activities in accordance with the agreed
procedures and provisions of the WB Loan/Grant Agreement, and the national laws
and regulations;
·
Maintaining proper accounting records
and preparing financial statements that provide true and fair view and are in
compliance with the WB Financial Accounting, Reporting and Audit Handbooks;
·
Maintaining the projects bank
accounts, organizing the process disbursements of amounts from the Loan/Grant
account and replenishment;
·
Ensuring a proper management and
disbursement of projects funds following a sound accounting, budgeting,
financial control and audit procedures acceptable to the World Bank Group and
the Government of Kenya;
·
Managing and maintaining designated
and operation accounts and their reimbursements;
·
Together with the Project National
Coordinator and the Teams within the KEMFSED, preparing the project’s budget;
·
Preparing monthly, quarterly and
annual financial reports for the Project National Coordinator and arranging
timely financial information for internal and external; audits of project
accounts;
·
Ensuring that all project
transactions are booked timely and accurately;
·
Preparing all request for payments;
·
Preparing withdrawal applications and
their supporting documents according to the World Bank procedures;
·
Maintaining contracts signed under
the project and execution of payments under such contracts;
·
Reconciling World Bank Disbursements
and SOE records to projects accounting records;
·
Carrying out control and filing of
all payment documents, invoices and other financial documents relating to
project transactions;
·
Ensuring that all documents are kept
in safe custody and are readily made available to the independent auditor and
World Bank Supervision Missions for examination;
·
Facilitating the audit of project
accounts by independent auditors
·
Taking prompt remedial action in
respect to irregularities detected by the Auditor or World Bank;
·
Ensuring implementation and
compliance with the provisions of the legal agreements between the GoK and WB
and with the Project Implementation Manual;
·
Cooperating with World Bank,
Government and other partners to improve project financial management,
particularly in terms of following up the action points agreed in the project
legal documents, during the World Bank supervision missions and the
recommendations of external auditors; and
·
Providing the Auditor with access to
copies of all the necessary documentation, information and supporting
materials.
Lead Technical Consultant
(ONE POSITION):V/NO.5/2017
Remuneration: Negotiable
Terms of Service: One (1) year
Contract
Reporting and location: The
Consultant will be based at the State Department of Fisheries and the Blue
Economy offices in Nairobi and will report to the Acting Director General
(Project Coordinator) and work closely with the World Bank Team for guidance
and advice.
Requirements
·
Masters degree in a discipline
related to fisheries management, fisheries or aquatic sciences, marine and
fisheries ecology, aquaculture, mariculture, or equivalent field;
·
The Expert will have not less than 10
years’ continuous experience in the public sector and demonstrated experience
in GoK and donor funded projects and capacity building;
·
Experience and knowledge in project
development procedures and legislations of the GoK will be required. Minimum
experience in the last 3 years in project proposal development in the public
sector for large donor/GoK funded project; and
·
Good knowledge of project development
policies and procedures of multilateral financial institutions especially the
World Bank
Competencies
·
Proven track record in working
effectively within multidisciplinary teams
·
Computer proficiency in standard
computer office applications
·
Excellent communication,
interpersonal and team working skills
·
Excellent oral and written skills in
English
·
Strong report writing and analytical
skills
Duties
·
Assist the Project Coordinator in
developing the detailed design of the project, and all project documents (e.g.,
procurement plan, communications plan);
·
Support the Project Coordinator and
other key stakeholders in ensuring the project is developed through a
consultative process, and by reflecting best practices and lessons learned from
similar projects, particularly in Kenya;
·
Develop and maintain a road map
outlining key preparatory tasks and deliverables required to develop the
project design; and monitor and ensure road map targets, timeline and
deliverables are being met;
·
Maintain strong linkages and
communication within the PPT, the World Bank task team and other stakeholders
as needed for meeting road map targets;
·
Work closely with the Project
Coordinator and procurement specialists of the PPT, and provide support to the
procurement processes of individual consultants and consultancy firms as
needed;
·
Technically oversee and provide
guidance to recruited consultants and consultancy firms to ensure associated
deliverables are of high quality, timely delivered, and in line with ToR
requirements;
·
Support individual consultants and
consultancy firms, and the PPT in organizing meetings, missions, and workshops,
as needed to advance project preparation;
·
Monitor project preparation progress
against targets and deadlines;
·
Review other government or
development partner projects and activities that may be relevant to this
project, and ensure the various efforts are complementary and not duplicative;
·
Participate in technical project
discussions, project preparation missions and negotiations, and other events as
identified by the Project Coordinator; and
·
Undertake other relevant ad-hoc activities
as requested by the Project Coordinator.
·
Under the guidance of the Project
Coordinator and the World Bank team, prepare the draft Project Implementation
Manual (PIM)
·
by obtaining information from various
studies, and ensure its consistency with the Project Appraisal Document (which
is being prepared by the World Bank).
·
Revise the draft PIM based on
feedback and comments received from all stakeholders, and ensure the document
is consistent with the World Bank requirements for a condition of negotiations/effectiveness;
·
Draft Terms of Reference (ToR) for
key Project Coordination Unit personnel for the implementation of the Project;
and
·
Undertake other relevant ad-hoc
activities as requested by the Project Coordinator.
Procurement Specialist
(ONE POSITION)V/NO.6/2017
Remuneration: Negotiable
Terms of Service: One (1) year
Contract
Reporting and location: The
Consultant will be based at the State Department of Fisheries and the Blue
Economy offices in Nairobi and will report to the Acting Director General
(Project Coordinator) and work closely with the World Bank Team for guidance
and advice.
Requirements
·
Masters degree in any of the
following areas; Supply Chain Management, Statistics, Business Law, Finance,
Accounting, Economics or a relevant discipline;
·
Bachelors in business related degree,
in Supply Chain Management, Statistics, Business Law, Finance, Accounting,
Economics or a relevant discipline;
·
Final diploma from chartered
institute of purchasing and supply (CIPS), or final diploma in supply chain
management from a recognized institution
·
Current membership of a professional
institution such KISM, or CIPS;
·
At least 7 years continuous
experience in the public sector and demonstrated experience in GoK and donor
funded projects and capacity building;
·
Experience and knowledge in
procurement procedures and legislations of the Government of Kenya will be
required.
·
Minimum experience in the last 3
years in procurement and contract management in the public sector for large
donor/GoK funded project
·
Must have good knowledge of
procurement policies and procedures of multilateral financial institutions
especially the World Bank as well as good knowledge of the institutional,
technical, and commercial aspects of procurement in line with the Public
·
Procurement and Asset Disposal Act,
2015 and other relevant legislation, policies, manuals, and guidelines.
Competencies
·
Proven track record in working
effectively within multidisciplinary teams.
·
Computer proficiency in standard
computer office applications
·
Excellent communication,
interpersonal and team working skills
·
Excellent oral and written skills in
English and Kiswahili
·
Knowledge and experience in designing
and conducting training.
Duties
·
The procurement expert will guide the
implementation team in all procurement activities planned under the Project
preparation advance (PPA) funded by World Bank in compliance with the World
Bank Procurement Regulations for Borrowers and as appropriate with GOK
procurement regulations. Specifically:
·
Observe, understand and implement all
the project documents consistent with the Financing Agreement;
·
Assist in the preparation,
consolidation and monitoring of Procurement Plans ;
·
Provide support in developing
invitations for bids (IFB), requests for expressions of interest (ROEI) and Terms
of Reference (TOR) for all procurement activities;
·
Assist in preparation of bidding
documents for Goods, Works and Non-consulting services and Request for
Proposals in conformance with the World Bank Regulations as well as the GoK
procurement regulations, where applicable;
·
Assist in the preparation of
evaluation criteria, templates, contract conditions including issues of
performance guarantee, advance payment guarantee, insurance, liquidated
damages, contract execution schedule, payments, delays, compensation events,
contract extension, quality control, disputes, claims parties’ obligations,
guidelines and procedures;
·
Ensure quality of Procurement
Documents, evaluation reports, contract documents before they are submitted to
the World Banks for review and Clearance;
·
Assist in drafting, signing and
monitoring of contracts;
·
Assist in the preparation and
submission of procurement status reports and procurement performance reviews
and reporting;
·
Support the agencies to handle
technical, commercial and legal aspects of procurement at all stages of the
project cycle;
·
Provide operational advice to the
agencies on concepts, policies and procedures for procurement of goods and
services and selection of consultants; and
·
Support the team to complete a
Project Procurement Strategy for Development (PPSD), as part of the Project
preparation process and must be completed prior to loan negotiations with the
Bank. A PPSD is a structured, analytical approach that is designed to support
procurement planning with the aim of developing the right procurement approach
that enables Borrowers to achieve value for money with integrity in delivering
sustainable development.
How to Apply
Interested and qualified persons are
requested to make their applications as follows:
Each application should have a
detailed CV and a covering letter indicating the reference number for the
position. Copies of relevant
document must be attached.
The Ministry of Agriculture,
Livestock and Fisheries avails equal employment opportunities to all Kenyans. Women,
Persons living with disabilities, the marginalized and Minorities who meet the
requirements are encouraged to apply.
Completed applications should be
submitted to:
DIRECTOR GENERAL
KENYA FISHERIES SERVICE
P.O. BOX 48511 –00100
NAIROBI
Or hand delivered to Maji House 3rd
Floor Room 330 on or before 27th December, 2017.
Please Note
The advert and complete TOR can also
be accessed from the website of the Ministry; www.kilimo.go.ke.
Only shortlisted and successful
candidates will be contacted.
Canvassing in any form will lead to
automatic disqualification.
Ag. Director General
For: Principal Secretary
