Finance Assistant
Purpose of the Position
Provide support to the country
office, as related to the preparation and monitoring of budget estimates,
financial transactions, e-imprest, journalization, and liquidation of payments
and facilitate the timely transfer of funds for Programme activities. Provide
assistance to national and international staff and non staff on all issues
related to financial matters.
Responsibilities
·
Administer the E-Imprest system,
Ensure proper implementation of financial procedures, systems and internal
controls according to Global Management System (GSM) instructions and WHO
rules. Select and enter data from variety of documents, ensure accuracy in
calculations and attach necessary supporting invoices or receipts of payments
and payment authorizations.
·
Record all expenses and receipts in
the e-imprest and reflect it in the GSM in a timely manner. Monitor the
unposted items in the cash book and take necessary steps to clear them in
coordination with Global Service Center (GSC).
·
Initiate, verify and process
financial transactions and payments for WRO office and sub-offices related to
staff and non staff costs, purchase orders, local purchases, etc, based on
authorizations received from EMRO and GSC. Process e-imprest transactions and
monitor imprest GL’s including processing and reviewing of purchase orders for
services – Imprest, DFC’s, GES snd other activities with the aim to ensure
accuracy of financial data, adequacy of supporting documents and maintenance of
proper accounting records.
·
Reconcile country office cash books
and justify any difference in reconciliation; prepare cash counts and to
reconcile with the cashbook on a monthly basis
·
Follow up on the transfer of program
funds and award budgeting GSM workplans. Monitor awards expiry dates, alert
responsible staff, and initiate action for expenditure batches. Review and
follow up on encumbrances and unapplied receivable balances, process and
monitor revisions of amounts vis-à-vis award distribution by SO/OWER
·
Compare cash books with bank
statements to compute gain and loss in exchange rate on monthly basis and
liaison with officials of local banks to obtain day-to-day information on
exchange rates, Prepare financial tables, special reports and other ad-hoc
reports. Initiate correspondence and answer queries related to area of work.
·
Replace and assist other colleagues
in the team and perform other related financial and administrative duties as
required
Achievement Activities Include:
·
Clean statement of account are
submitted to Budget and Finance Office, EMRO, through maintaining internal
expenditure control systems which ensures completeness of required
documentation/approvals/clearances.
·
Funding/budgeting problems are
identified and reported, discrepancies are reported to project managers and
alternatives to ensure alignment and compliance with business rules and
financial practices.
·
Financial records are monitoring
systems are maintained to record and reconcile expenditures, balances,
statements and other data for day to day transactions. Updated and well
maintained financial filing systems and records (electronic and hard copies).
How to Apply
Your application should be send to
the address below indicating the position applied in the email subject by close
of business Tuesday 29th December 2017. It should include a cover letter &
a detailed CV (as one document in PDF format) with your contact details.
WHO Somalia Liaison Office
UN Complex Gigiri
Nairobi, Kenya
Or send a soft copy to Halima Munye
at munyeh@who.int
Only shortlisted candidates will be
contacted.
