Warehouse Administration Officer
Duma Works is recruiting a Warehouse
Administration Officer (Mombasa). The hiring firm is an agricultural supply
chain platform in East Africa that provides supply chain services to clients
who want to improve their agriculture supply chain services.
About Us
Purpose of Assignment
Under the direct supervision of the
Inventory Manager(Mombasa), the Warehouse Administration Officer will provide
general office administration services by implementing administrative systems,
procedures and policies and monitoring administrative tasks to their successful
completion. In addition, he/she will responsible for processing orders in the
EPR systems.
Qualifications
·
Bachelor Degree in Business
Administration or related field.
·
Accounting knowledge.
·
A minimum of 3 years of work
experience in an accounting or administrative post.
·
Ability/Experience with using ERPs
(SAP) required.
·
Proficiency in Microsoft Office
(Word, Excel, Power point, Access)
·
Past experience working in a
Warehousing company will be an added advantage.
Responsibilities
·
Receive and efficiently process
orders from the Suppliers.
·
Relay orders to the Warehouse Manager
and ensure they are attended to within 24hours.
·
Handle Supplier ERP system.
·
Manage and account for the warehouse
petty cash ensuring that expenditures are supported with relevant documents.
·
Maintain the warehouse asset
register, proposing the purchase of new assets and ensure available assets are
in good condition.
·
Manage administration workflow.
Schedule and assign administration tasks, study and implement cost reduction
methods in task execution and develop reporting procedures for administration
work.
·
Ensure that the telephones, water,
internet and sanitation facilities are available and well maintained.
·
Maintain accurate records of
administration tasks. This includes schedules for office cleaning, repairs,
maintenance of the office assets etc.
·
Manage the cleaning team.
·
Respond to general enquiries and
attend to walk in visitors, receive incoming calls and forward to relevant
persons/take messages for unavailable persons.
·
Issue, control and collect gate
passes for visitors, trucks related to loading or offloading activities.
·
Receive and responds to all inquiries
made at the reception by providing directions, instructions, or other general
information or referring such inquiries to the appropriate persons.
·
Develop and implement an effective
filing system for all warehouse operations related documents such as delivery
notes and GRN.
·
Support the undertake of periodic
warehouse stock audit.
·
Prepare administration quarterly
reports: This includes but is not limited to: warehouse supplies usage, calls
received and concerns noted and any other administration reports that may be
required from time to time.
·
Resolve administrative problems and
challenges by coordinating the administration docket effectively and
identifying solutions to recurrent problems.
·
Perform other related duties as
required by the Inventory Manager or the Directors of the company.
Competencies:
·
Demonstrated written and oral
communication skills.
·
Knowledge of general office machines.
·
Ability to supervise.
·
Time keeper.
·
High degree of discipline and
punctuality.
·
Perfect organization skills.
·
Ability to work in high-pressure
context.
How to Apply
Send your Cover Letter and detailed
CV to apply@jobs.dumaworks.com marking the subject as “3157”, Your Full name &
Phone number e.g. 3157 Barack Obama, +2547xxxxxxxx. If you don’t follow these
instructions, your application will not go through.
Deadline for receiving applications:
Friday, 22 December 2017
N.B.
* You will receive a confirmation
email and an alert to take a basic screening test over SMS or online. The email
with the test may not arrive immediately. Please be patient. The email/SMS test
will typically be 5-8 questions to help us understand your background. Regular
SMS rates apply to the test.
If you apply and don’t meet these
minimum qualifications, we will not be able to move forward with you
application.