Job Vacancy: Project
Administration Manager
Introduction: SustaiNet Group Ltd. is a consulting firm providing development consulting services in Kenya and the East-African region.
Introduction: SustaiNet Group Ltd. is a consulting firm providing development consulting services in Kenya and the East-African region.
We provide a wide range of consulting
services to facilitate effective agricultural market-oriented and private
sector-led development, delivery of environmental and climate services, and
inclusive and transparent sector coordination in agriculture, rural development
and environmental sectors.
We also host the Shiriki House office
community at our office premises.
Responsibilities
Responsibilities
Under the overall supervision of the
project team leader, the Admin Manager will perform the following tasks;
·
Type,
process and file correspondence, reports and other materials.
·
Develop
and maintain effective filing, archiving and record keeping systems, both paper
and electronic.
·
Pro-actively
manage the Organization emails, in-tray and diary of the Team Leader and ensure
appropriate priority is given and action is taken in response.
·
Handling
of confidential information and sensitive issues reliably.
·
Make
suitable and efficient travel arrangements for field staff, board members and
any visitor and undertake all associated administration. Management of local
travel schedules and project vehicles.
·
Support
and host visitors from the region and elsewhere – arranging inductions and
other programmes for them ensuring high level of care.
·
Data
entry using software such as Excel and Access.
·
Organization
and preparation of meetings and take minutes/report on such meetings.
·
Obtain
and maintain a thorough understanding of the financial reporting and general
ledger structure.
·
Ensure
efficient, timely and accurate recording and payment of accounts payable.
·
Thorough
audit of all transactions at point of entry ensuring appropriate purchase order
matching, credit terms and adherence to appropriate authorization and budget
confirmation and clearance.
·
Process
all bank payments and receipts ensuring all cash inflows and outflows are
properly recorded and bank accounts are reconciled at the end of each month.
·
Process
monthly recurring journals and end month journals and ensure all expenses for
the month are posted.
·
Ensure
complete documentations and audit trails for each transaction is maintained,
filled and easily retrieved.
·
Ensure
financial statements are accurate and that they reflect the position of the
organization and documentation is complete and ready for audit.
·
Support
budget and forecasting activities.
·
Collaborate
with respective donor agency in accounting and financial reporting as outlined
in a duly signed agreement.
·
Collaborate
with other departments to support overall department goals and objectives.
·
Respond
to enquiries from the Team Leader regarding financial and special reporting
requests.
·
Assist
in development and implement of new procedures and features to enhance the
workflow of the department.
·
Ensure
all financial reporting deadlines are met with accurate and timely reporting of
financial information on monthly, quarterly and annual basis.
Knowledge, Skills and abilities
·
Degree
in Business Administration
·
Minimum
of 3 years work experience with an NGO or Donor funded programmes
·
The
incumbent must have strong communication and analytical abilities
·
Fluency
in both written and spoken English.
How to Apply
Interested persons should forward their Application Letter with Curriculum Vitae, Educational Certificates and transcripts tohr@sustainetgroup.com on or before 10th December 2017.
Indicate current and expected salary.
Applicants should indicate “Application – Project Admin & Finance Manager” on their application letters and email submissions.
If you have not heard from us by 20th December 2017 consider your application having not been successful.
Applicants should indicate “Application – Project Admin & Finance Manager” on their application letters and email submissions.
If you have not heard from us by 20th December 2017 consider your application having not been successful.