Company Secretary
Duma Works is recruiting a Company
Secretary in Tanzania. The hiring company is a reputable
manufacturing firm in Tanga producing packaging bags for retail.
About Us
Reporting to the Managing Director
you will be required to directly supervise the finance, commercial and stores
& procurement departments. You will also be required to take initiatives
and give key input and take various responsibilities in the company’s overall
administration and operations.
Responsibilities
·
Assist in performing all tasks
necessary to achieve the organization’s mission
·
Train the Finance Unit and other
staff on raising awareness and knowledge of financial management matters
·
Work with the MD on the strategic
vision including fostering and cultivating stakeholder relationships on city,
regional, and national levels, as well as assisting in the development and
negotiation of contracts
·
Participate in developing new
business, specifically: assist the MD in identifying new funding opportunities,
the drafting of prospective budgets and determining cost effectiveness of
prospective service delivery
·
Ensure adequate controls are
installed and that substantiating documentation is approved and available such
that all purchases may pass independent audits
·
Detailed audit of operational budgets
and work closely with MD to ensure success through cost analysis support
·
Oversee the management and
coordination of all fiscal reporting activities for the organization including:
organizational revenue/expense and balance sheet reports, reports to financial
institutions, development and monitoring of organizational and contract budgets
·
Oversee purchasing and payroll
activity for staff and workers
·
Develop and maintain systems of
internal controls to safeguard financial assets of the organization
·
Oversee the coordination and
activities of independent auditors ensuring all audit issues are resolved, and
all compliance issues are met, and the preparation of the annual financial
statements is in accordance with statutory requirements
·
Attend Board and Subcommittee
meetings; including being the lead staff on any Audit/Finance Committee
·
Monitor banking activities of the
organization. · Ensure adequate cash flow to meet the organization’s
needs
·
Oversee the production of monthly
reports and financial statements and cash flow projections for use by Executive
management and Board of Directors
·
Oversee Accounts Payable and Accounts
Receivable and ensure a recovery plan is in place for problematic debts
·
Maintenance of the inventory of all
fixed assets and the fixed asset register
·
Oversee all statutory liaison,
requirements and implementation
·
Oversee the preparation of strategic
operational administration manuals
·
Preparation of systems for an
eventual transition to an enterprise resource platform
As Company Secretary
·
Coordinating and attending board and
committee meetings and drafting minutes
·
Serving as a liaison for directors,
officers, and shareholders
·
Directing the activities related to
the meeting of shareholders
·
Maintaining key corporate documents
and records
·
Supervising stock transfers
·
Ensuring compliance with laws and
regulations, and;
·
Tending to various other tasks either
unique to a company or simply “as assigned”
How to Apply
Send your Cover Letter and detailed
CV to apply@jobs.dumaworks.com marking the subject as “3081”, Your Full name &
Phone number e.g. 3081 Barack Obama, +2547xxxxxxxx. If you don’t follow these
instructions, your application will not go through.
Deadline for receiving
applications: Friday, 17th November 2017
N.B.
* You will receive a confirmation
email and an alert to take a basic screening test over SMS or online. The email
with the test may not arrive immediately. Please be patient. The email/SMS test
will typically be 5-8 questions to help us understand your background. Regular
SMS rates apply to the test.
If you apply and don’t meet these
minimum qualifications, we won’t be able to forward your application to the
employer.
