HR Assistant
Responsibilities
·
Maintains statistics and runs reports
from different systems, such as ACHIEVE reports, staff data, gender for all
categories of staff, geographical distribution, and recruitment.
·
Maintains data on completion of
mandatory training courses, updates progress report on group and individual
training.
·
Assist in the recruitment process:
drafts requisitions in TMS based on the JDs, contact shortlisted candidates for
written test and interviews and administer these. Sends regret letters to
unsuccessful candidates.
·
Drafts HR letters for banks, security
service, etc., for newcomers, and non-standard HR certificates.
·
Maintains personal files, both hard
copy and electronical (OSF).
·
Serves as back up for leave and
vendor management.
·
Management of Appendix D cases; ASHI
enrollment, override, interface with retirees.
·
UNLP issuance, renewal and
cancellation.
·
Performs other duties as required
Qualifications
·
Completion of secondary education.
Training in Human resources field is desirable.
·
Four years of experience in clerical
and/or administrative work, preferably in HR area.
·
Excellent computer skills
·
Strong customer orientation
·
Fluency in English
·
Integrity
·
Communication
·
Working with People
·
Drive for Results
How to Apply
Qualified candidates to apply here
Closing Date Thu Nov 16 2017 23:55:00
GMT+0300 (E. Africa Standard Time)
Budget Assistant
Responsibilities
·
Assists in the preparation of
supporting documents (narrative and supporting tables) with respect to
finalization of cost estimates and budget proposals, in terms of staff and
non-staff requirements.
·
Supports the Finance & Budget
Officer in extracting information and generating expenditure reports from
computerized information system databases; assists in preliminary analyses of
the extracted information and the reports generated, and highlights areas of
concern for the attention of the Finance & Budget Officer.
·
Assists in the development of
resource requirements for budget submissions and in the preparation of budget
performance submissions.
·
Researches/compiles data and other
information required by the Finance & Budget Officer in the review and
analysis of relevant proposals.
·
Consolidates data and provides
support to Finance & Budget Officer with respect to budget reviews of
relevant intergovernmental and expert bodies.
·
Assists the Finance & Budget
Officer in the preparation/finalization of finance and budget performance
reports, performing preliminary analysis of variances between approved budgets
and actual expenditures.
·
Prepares fund commitments and
pass-thru grants in Umoja and reviews them to ensure that funds are available
and the correct account has been used.
·
Assists in drafting the initial
versions of the Financial Reports for submission to Donors and legislative
bodies.
·
Assists the Finance & Budget
Officer with tabulation and data input for project documents.
·
Assists in the financial backstopping
of trust funds, including monitoring the status of voluntary contributions,
generating expenditure reports from Umoja and monitoring reporting requirements
by donors.
·
Assists the Finance & Budget
Officer in the issuance of allotments and related staffing table authorizations.
·
Verifies accuracy of input data,
ensuring consistency of data in previous allotments to new allotments issued.
·
Reviews draft reports, verifying
overall accuracy, consistency and uniformity in the presentation, and ensuring
comprehensiveness and compliance with the prescribed formats; cross-checks
consistency of figures in tables with the text of the reports, and verifies
references to other reports and documents, bringing errors to the attention of
the Finance & Budget Officer concerned; ensures that all necessary
corrections are incorporated in the reports; co-ordinates with other finance
and budget staff on related issues during preparation of budget reports.
·
Verifies and prepares payments to
third parties, commercial entities, and Partners as well as assists in the
processing of payments to Governments and vendors for good and services. This
includes calculating, inputting, and checking payments for correctness and
communicating discrepancies to supervisors.
·
Records and reconciles more complex
accounting transactions.
·
Keeps up-to-date on
documents/reports/guidelines that have a bearing on matters related to
programme budgets, ensuring compliance with intergovernmental recommendations
and decisions as well as with United Nations policies and procedures.
·
Drafts routine correspondence with
respect to inquiries related to relevant financial and budget matters.
Maintains and keep up-to-date files.
Maintains and keep up-to-date files.
·
Provides administrative support to
the Chief of the Programme Support Unit and/or Finance & Budget Officer.
·
Responds to queries from staff
members and third parties.
·
Performs other related duties, as
assigned.
Qualifications
·
Knowledge of, and ability to apply
financial rules, regulations and procedures in the UN environment; Ability to
maintain accurate records, review and interpret financial and accounting data;
Ability to identify and resolve finance and accounting discrepancies and
operational problems; Shows pride in work and in achievements;
·
Demonstrates professional competence
and mastery of finance and accounting; Is conscientious and efficient in
meeting commitments, observing deadlines and achieving results; Is motivated by
professional rather than personal concerns; Shows persistence when faced with
difficult problems or challenges; Remains calm in stressful situations.
·
Develops clear goals that are
consistent with agreed strategies; identifies priority activities and
assignments; Adjusts priorities as required; Allocates appropriate amount of
time and resources for completing work;
·
Foresees risks and allows for
contingencies when planning; Monitors and adjusts plans and actions as
necessary; Uses time efficiently.
·
Speaks and writes clearly and
effectively; Listens to others, correctly interprets messages from others and
responds appropriately; Asks questions to clarify, and exhibits interest in
having two-way communication;
·
Tailors language, tone, style and
format to match audience; Demonstrates openness in sharing information and
keeping people informed.
·
High school diploma or equivalent is
required. Finance or accounting qualification, advanced Excel User skills and
Certification in Public Accounting or Association of Chartered Certified
Accountants is desirable. MUST have passed the United Nations Administrative
Support Assessment Test (ASAT) or the Global General Service Test (GGST) at
Headquarters or an equivalent locally-administered test at Offices away from
Headquarters.
Work Experience
Work Experience
·
A minimum of five (5) years of
progressive responsible experience in Finance, Budget, accounting and related
area is required. Working experience with the Enterprise Resource Planning
(ERP) and finance system and International Public Sector Accounting Standards
(IPSAS) is desirable. Experience in the United Nations is an asset.
·
English and French are the working
languages of the United Nations Secretariat. For the post advertised, fluency
in oral and written English is required. Knowledge of another official United
Nations language is an advantage.
How to Apply
Qualified candidates to apply here
Programme Management
Responsibilities
·
Daily responsibilities will depend on
the individual’s background; the office to which the intern is assigned to; the
nature of specific projects and the internship duration. Duties may include,
but not limited to:
·
Carry out research, analysis and
drafting of documents presenting data and information gathered from diverse
sources to support the implementation of projects
·
Support project development and
implementation by gathering relevant information and data.
·
Support the preparation of briefing,
information material and presentations.
·
Assist with the organization of
meetings, workshops seminars, webinars and other similar activities, supporting
with the preparation of agendas, co-drafting background materials, meeting
reports, assist with ad hoc meetings and prepare meeting minutes if required.
·
Assistance in drafting and preparing
official documents
Qualifications
·
Be enrolled in a graduate school
programme (second university degree or equivalent, or higher);
·
Be enrolled in the final academic
year of a first university degree program (minimum Bachelor’s level or
equivalent);
·
Have graduated with a university
degree and, if selected, must commence the internship within a one-year period
of graduation.
·
Be computer literate in standard
software applications.
·
Have demonstrated keen interest in
the work of the United Nations and have a personal commitment to the ideals of
the Charter; Have a demonstrated ability to successfully interact with
individuals of different cultural backgrounds and beliefs, which include
willingness to try and understand and be tolerant of differing opinions and
views.
·
Applicants are not required to have
professional work experience for participation in the Internship Programme.
·
English and French are the working
languages of the United Nations Secretariat. For this post, fluency in written
and oral English is required. Working knowledge of other UN official languages
is desirable (Arabic, Chinese, English, French, Russian and Spanish are the official
languages of the United Nations Secretariat)
How to Apply
Qualified candidates to apply here
Environment Internships
Responsibilities
·
Under the direct supervision of the
Head, Private Sector and Corporate Section the intern will:
Draft speeches and editorials;
Draft speeches and editorials;
·
Carry out research and draft briefing
documents, updates and checks existing data and footnotes; helps with editing
and proofreading of publications;
·
Maintain partner mailing lists and
data bases;
·
Assists in drafting research reports,
including developing data charts, graphs, tables, and GIS maps;
·
Compiles and summarizes data and
policy trends for public presentations;
·
Collects, evaluates, and interprets
research data to provide needed information;
·
Performs other duties as assigned.
Qualifications
·
Be enrolled in a graduate school
programme (second university degree or equivalent, or higher);
·
Be enrolled in the final academic
year of a first university degree program (minimum Bachelor’s level or
equivalent);
·
Have graduated with a university
degree and, if selected, must commence the internship within a one-year period
of graduation.
·
Be computer literate in standard
software applications.
·
Have demonstrated keen interest in
the work of the United Nations and have a personal commitment to the ideals of
the Charter;
·
Have a demonstrated ability to
successfully interact with individuals of different cultural backgrounds and
beliefs, which include willingness to try and understand and be tolerant of
differing opinions and views.
How to Apply
Qualified candidates to apply here
Programs Assistant
Responsibilities
·
Provide programmactic and
administrative assistance in support of planning and implementation of
activities/processes for highly complex functions performed by the team of
Special Assistants to the Executive Director. Research, compile, analyse,
summarize, and present basic information/data on specific programmes and
related topics. Assist in the coordination of programme planning and
preparation; monitor status of programme proposals; take necessary action to
ensure documents are completed and submitted to relevant parties for approval.
·
Provide assistance on reporting
requirements, guidelines, rules and procedures and ensures completeness and
accuracy of data submitted. Serve as focal point for coordination, monitoring
and expedition of programme implementation activities, involving extensive
liaison with diverse organisational units to initiate requests, prepare
standard terms of reference against programme objectives, obtain necessary
clearances, process and follow-up on administrative actions and resolve issues
related to implementation, travel arrangements, organisation of and
participation in meetings, authorization of payments, procurement of equipment
and services, among others. Handle all travel related administrative matters
for the team of Special Assistants to the Executive Director.
·
Prepare, maintain and update files
(electronic and paper) and internal databases; designs and generates a variety
of periodic and ad hoc reports, statistical tables, graphic content, and other
background materials/notes to facilitate inspection and other reviews. Draft
correspondence and communications related to all aspects of programme
administration, including work plans, revisions and other related issues, as
well as prepares unit contributions for a variety of periodic reports.
Qualifications
·
Completion of High school diploma or
equivalent is required. Supplementary training in business administration,
project/programme administration is highly desirable. MUST have passed the
United Nations Administrative Support Assessment Test (ASAT) or the Global
General Service Test (GGST).
·
A minimum of seven (7) years of
progressive experience in programme or project administration, supplementary
courses or training in Business Administration, or other related field is
required. Working experience with the UN system or other international
organization is desirable. Experience working with enterprise resource planning
(ERP) systems such as UMOJA is highly desirable. Experience in dealing with international
governmental and nongovernmental multi-stakeholders is an advantage.
·
English and French are the working
languages of the United Nations Secretariat. For the post advertised, fluency
in oral and written English is required. Knowledge of another official United
Nations language is an advantage.
How
to Apply
Qualified candidates to apply here
Programs Officer
Responsibilities
·
Development and implementation of UN
Environment’s terrestrial ecosystems portfolio
·
In the context of UN Environment’s
Climate Change Strategy and Ecosystems Management Programme, lead development
and implementation of UN Environment’s mountain, agricultural landscapes,
forests and drylands programmes in cooperation with other Divisions and offices
across UN Environment;
lead the implementation of UN Environment’s activities within the United Nations Collaborative Partnership on Reducing Emissions from Deforestation and Forest Degradation (the UN-REDD Programme);
lead the implementation of UN Environment’s activities within the United Nations Collaborative Partnership on Reducing Emissions from Deforestation and Forest Degradation (the UN-REDD Programme);
·
Facilitate partnerships for dialogue
and implementation with, inter alia, government partners and the private sector
and with experts from national and international organizations, including the
Food and Agriculture
·
Organization, The UN Framework
Convention on Climate Change, the World Bank, United Nations
·
Development Programme, Center for
International Forestry Research, International Fund for Agricultural
·
Development, World Agroforestry
Centre and UN Forum on Forests;
·
Coordinate activities to facilitate development
and implementation of the terrestrial ecosystems programme including the
mobilization of resources, initiating and/or assessing the viability of
environmental projects and programme elements in ecosystem management and
making recommendations to the Branch Coordinator and Division management;
·
Liaise with relevant UN agencies,
inter-governmental, governmental and non-governmental organizations and private
sector entities to ensure collaboration in programme development and
implementation;
·
Coordinate the preparation of reports
for presentation to senior management, governing councils and intergovernmental
bodies ensuring quality of technical papers and follow up to Senior Management
Team decisions;
·
Develop and advocate innovative
concepts and tools designed to improve or re-orient the management of
terrestrial ecosystems with UN Environment’s policy objectives;
·
Lead, organize and/or participate in
substantive discussions, meetings and conferences and represent the unit at
international, regional or national meetings and provide programmatic and
substantive expertise;
·
Provide policy and programme guidance
to Branch Coordinator and Division management to align unit activities with UN
Environment’s overall mandates and strategic objectives;
·
Report on the status of
implementation of the work programme regularly as scheduled by the UN reporting
requirements;
·
Enhance UN Environment’s engagement
on Forests, Mountains, Drylands and Agriculturally dominated Landscapes:
·
Review and analyse UN Environment’s
current work on terrestrial ecosystems and develop potential areas of future
engagement into a comprehensive project portfolio;
·
Liaising and consulting to tap into
the strengths of the relevant UN Environment Divisions and
·
Regional/Country Offices to design a
cross-divisional project portfolio;
·
Design and develop management tools
and capacity building activities to assist countries in managing terrestrial
ecosystems including agriculturally dominated landscapes.
·
Management of the Terrestrial
Ecosystems Unit:
·
Recommend to the Branch Coordinator
the allocation of financial resources, justifying administrative and/or
results-based budget proposals and work plans; monitor and report on budgetary
performance of the Unit;
·
Manage staff performance and ensure
ongoing professional development, continued learning and the right mix of
skills and competencies; under delegated authority from the Division Director
and Branch Coordinator initiate and recommend approval of personnel actions;
·
Guide and support professional and
general service staff in meeting their objectives and outputs; foster teamwork
and communication in the Unit and across organizational boundaries; d)
Undertake duties in accordance with the delegated authority;
·
Perform other duties as may be
required.
Qualifications
·
Advanced university degree (Master’s
degree or equivalent) in a natural resources discipline or related field. A
first-level university degree in combination with qualifying experience may be
accepted in lieu of the advanced university degree.
·
At least 10 years of progressively
responsible work in Land/Forestry/Biodiversity or ecosystem management/natural
resources management.
·
English and French are the working
languages of the United Nations Secretariat. For the advertised post, fluency
in oral and written English is required. Knowledge of French or Spanish is
highly desirable
·
Planning & Organizing: Develops
clear goals that are consistent with agreed strategies; Identifies priority
activities and assignments; Adjusts priorities as required; Allocates
appropriate amount of time and resources for completing work; Foresees risks
and allows for contingencies when planning; Monitors and adjusts plans and
actions as necessary; Uses time efficiently.
How to Apply
Qualified candidates to apply here
Administrative Assistant
Responsibilities
·
Oversees the maintenance of vacancy
announcement files and keeps track of status of vacancy announcements.
Provides advice and answers general queries on classification procedures and processes.
Provides information and advice to staff/consultants with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
Provides advice and answers general queries on classification procedures and processes.
Provides information and advice to staff/consultants with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
·
Budget and Finance:- Provides
assistance in the preparation and development of the unit’s work programme and
budget.
·
Assists in monitoring budget/work
programme with respect to various budgets, trust funds, grant and other funds
on a regular basis, and suggests reallocations of resources and implements the
reallocations as necessary.
·
Assists the Director in the
elaboration of resource requirements for budget submissions.
·
Monitors budget
implementation/expenditures and recommends reallocation of funds as necessary.
·
Assists in finalization of budget
performance reports, analysing variances between approved budgets and actual
expenditures.
·
General Administration:- Serves as a
communication link between the Director and staff members and on behalf of the
Director keeps staff members informed by conveying directives, reports, status
updates and other relevant information, and brings sensitive and urgent matters
to the Director’s attention.
·
Provides advice and clarification to
General Service staff members on office management and improvement of
administrative procedures.
·
Provides substantive and
administrative support in managing priorities and work flow of the Director and
coordinates multiple and diverse activities to ensure that management
directives and decisions are properly carried out and delivered in a timely
manner.
·
Performs other related administrative
duties, as required (e.g., operational travel programme, meeting scheduling and
support to workshops, conferences).
Qualifications
·
High school diploma or equivalent.
Must have passed the United Nations Administrative Support Assessment Test
(ASAT) or the Global General Service Test (GGST) at Headquarters or an
equivalent locally-administered test at Offices away from Headquarters.
·
Ten (10) years of experience in
administrative services, finance, accounting, audit, human resources or related
area. Experience working for a senior management level officer is desirable.
·
English and French are the working
languages of the United Nations Secretariat. For the post advertised, fluency
in oral and written English is required. Knowledge of another official United
Nations language is an advantage.
How to Apply
Qualified candidates to apply here
Administration Internships
Responsibilities
·
Follow up on actions related to the
administration of the human resource activities, e.g., recruitment, placement,
relocation, promotion, performance appraisal, job classification, reviews,
separation, etc., ensuring consistency in the application of regulations and
procedures.
·
Perform a wide range of office
support and administrative functions.
·
Responds or drafts responses to
routine correspondence and other communications; uses standard word processing
package to produce a wide variety of large, complex documents and reports.
·
Generates a variety of standard
statistical and other reports, work orders, etc., using various databases.
·
Proofreads documents and edits texts
for accuracy, grammar, punctuation and style, and for adherence to established
standards for format.
·
Assists in the maintenance of the Job
Description database by scanning and posting onto the database
·
Reviews, records, distributes and/or
processes mail and other documents; follows-up on impending actions.
·
Assists in Filing
·
Performs other duties as assigned.
Qualifications
·
Applicants must at the time of
application meet one of the following requirements:a. Be enrolled in a graduate
school programme (second university degree or equivalent, or higher);b. Be
enrolled in the final academic year of a first university degree program
(minimum Bachelor’s level or equivalent);
·
Have graduated with a university
degree and, if selected, must commence the internship within a one-year period
of graduation.Be computer literate in standard software applications.Have
demonstrated keen interest in the work of the United Nations and have a
personal commitment to the ideals of the Charter;
·
Have a demonstrated ability to
successfully interact with individuals of different cultural backgrounds and
beliefs, which include willingness to try and understand and be tolerant of
differing opinions and views. Fields of study: Business Administration, Human
Resources.
·
Applicants are not required to have
professional work experience for participation in the programme.
·
Fluency in one of the working
languages of the UN Secretariat, English or French, (both oral and written) is
required; knowledge of the other is desirable. Knowledge of another UN
official language is an advantage
official language is an advantage
How to Apply
Qualified candidates to apply here