4 Administrative Assistants
PATH is an international organization
that drives transformative innovation to save lives and improve health,
especially among women and children.
We accelerate innovation across five
platforms—vaccines, drugs, diagnostics, devices, and system and service
innovations—that harness our entrepreneurial insight, scientific and public
health expertise, and passion for health equity.
This position is based in Homabay,
Kisumu, Migori, Nyamira
Responsibilities
·
Act as a backup to the Receptionist.
·
Update the assets inventory data
base.
·
Prepare departmental reports as
required.
·
Track payment of utility bills
ensuring they are paid promptly.
·
Follow-up with vendors on equipment
that go for warranty checks and repairs.
·
Responsible for stationery and office
supplies; ensuring adequate and timely replenishment of supplies.
·
Work with the Administrative Officer,
source for quotations and provide cost analysis for supplies, equipment and
services.
·
Fill DA1 forms and ensure they are
submitted to USAID by due date. Follow up with vendors for prompt refund of
paid VAT.
Requirements
·
Diploma in Business
Administration with a minimum of three years of related experience working
for a national or international NGO in administrative capacity.
·
Proven experience in managing a
variety of office functions.
·
Good problem solving skills.
·
Ability to work in a team
environment.
·
Good communication skills, both
verbal and written.
·
Ability to interpret and implement
policies and guidelines.
·
Proven ability to work on multiple
projects with competing deadlines.
·
Requires broad cross-cultural
experience, understanding and sensitivity.
·
Ability to recognize sensitive areas
and maintain confidentiality of information.
·
Detail oriented, organized,
self-motivated, and able to work independently and under pressure.
How to Apply
Administrative Officer
PATH is an international organization
that drives transformative innovation to save lives and improve health,
especially among women and children.
We accelerate innovation across five
platforms—vaccines, drugs, diagnostics, devices, and system and service
innovations—that harness our entrepreneurial insight, scientific and public
health expertise, and passion for health equity.
PATH is seeking to recruit an
Administrative Officer for HSDSA project who will serve as key member of
the project’s administration and finance team.
S/he will be responsible for
functions in the offices associated with property management including IT,
equipment and transportation while managing the HSDSA Cluster 1 inventory assets
and ensuring that the master database inventory is updated. S/he will be
located in Kisumu Office.
Responsibilities
·
Supervise DA1 filing processes.
·
Maintain administration files and
records.
·
Oversee the leases and subleases, if
any.
·
Assist in procurement of goods and
services.
·
Support the IS Officer to oversee
hardware maintenance.
·
Oversee maintenance and mileage log
books for all motor vehicles.
·
In-charge of motor vehicles including
coordination of daily drivers’ duties.
·
Point person for the Internet Service
Provider in the absence of the IS Officer.
·
Assist in annual project budgeting
process regarding administrative components.
·
Coordinates duties and activities of
Drivers, Admin Assistant, Stores Clerk and Receptionist.
·
Manage the HSDSA Cluster 1 inventory
assets and ensure that the master database inventory is updated.
·
Manage all office facilities,
equipment, vehicles, housekeeping services, improvements, repairs for
county offices in Kisumu.
Requirements
·
Bachelor’s degree in Business
Administration, office management, social sciences or related area.
·
A minimum of Four years’ experience
working for a national or international NGO in an administrative capacity.
Proven experience in managing a variety of office functions including
procurement, management of property, equipment, vehicle fleet, information
technology, insurance and security issues.
·
Demonstrated ability in Microsoft
Office computer packages.
·
Ability to plan and work
independently and make decisions without close supervision.
·
Organized, accurate, efficient and
capable of thoroughly handling detailed work assignments.
·
Proven ability to work in teams as a
team member, player and leader and supervise team members.
How to Apply
Drivers
PATH is an international organization
that drives transformative innovation to save lives and improve health,
especially among women and children.
We accelerate innovation across five
platforms—vaccines, drugs, diagnostics, devices, and system and service
innovations—that harness our entrepreneurial insight, scientific and public
health expertise, and passion for health equity.
PATH is seeking to recruit 2
Drivers for HSDSA project who will drive PATH’s project staff, consultants
and visitors as needed, run office errands, collect mail and deliver
packages/mail from the post office, maintain office vehicle in clean and
serviceable manner, follow up with vehicle maintenance regulations and licenses
and make recommendations to the Administrative Officer for necessary actions.
This position is based in Homabay,
Kisumu, Migori, Nyamira
Responsibilities
·
Maintain a log book showing vehicle
movement.
·
Assist in workshops/training
materials preparations.
·
Drive project staff, consultants and
visitors as needed.
·
Maintain office vehicle in clean and
serviceable manner.
·
Run office errands, collect mail and
deliver packages/mail from the post office.
·
Assist with routing internal mail,
photocopying, filing and making/receiving calls.
·
Follow up with vehicle maintenance
regulations and licenses and make recommendations to the Administrative Officer
for necessary actions.
Requirements
·
Strong organizational skills.
·
Fluency in spoken and written
English.
·
Ability to work extra hours when
required.
·
Excellent interpersonal skills with a
pleasant, accommodating approach
·
A minimum of 4 years’ experience in
driving, KCSE certificate holder or equivalent or similar and Knowledge of
Kenyan roads and terrain, specifically in Western Kenya.
How to Apply
Audit Associate
PATH is seeking to recruit an Audit
Associate for HSDSA project who will plan and perform a variety of financial
and operational audits.
Reviews and audits will include
detailed assessment of operational and financial activities where a
thorough understanding of control processes must be obtained from a
variety of people and resources.
The resulting output from these
reviews will be reported to PATH Senior Management and the Audit Committee
of the Board that will include any audit findings as well
as recommendations for strengthening internal controls, mitigating
financial risks and safeguarding PATH assets.
This position is an important
internal collaborator with field-based operations. This position is based in
Kisumu.
Responsibilities
·
Perform audits of projects from
planning through to report issuance.
·
Review application of PATH policies
and procedures across field operations.
·
Review compliance with applicable
local laws in an effort to safeguard assets of PATH.
·
Compliance: Support compliance
reviews with respect to donor rules and regulations, both internal and with
project partners.
·
Promote and encourage a learning
environment during auditor for field-based staff in a manner consistent with
PATH’s values and leadership principles.
·
Provide business insight and
communicate all audit related issues to the Regional Auditor, Regional Audit
Manager and if appropriate, the Audit Committee.
·
Provide constructive suggestions
relative to enhancing current procedures on the existing PATH policies and
procedures to accommodate situations in the various field offices.
·
Conduct Investigations as requested
by, and under the direction of the Regional Auditor and Regional Audit
Manager, perform investigations of allegations of fraud, waste, or abuse in
PATH projects and operations.
·
Operational Reviews: Review the
effectiveness and efficiency of operations. Review application of and adherence
to PATH policies and procedures across field operations.
·
Client Service: Promote
Internal Audit as a value add to the organization and deliver audit services
that consistently improve the control environment and achieve operational
excellence.
·
Issue pre-audit announcement letters,
gather pre-audit documentation, perform audit-specific risk assessment,
develop audit program, conduct audit tests, develop draft reports
reflecting results of testing, engage management in discussion of findings
and obtain management action plan, and finalize report for review by
Regional Auditor, and Regional Audit Manager.
Requirements
·
Bachelor’s degree in Business
Administration, Accounting, or Finance.
·
Minimum of 3 years of
relevant experience in an organization of similar size or larger. Significant
experience working in or auditing in a large international NGO environment
is preferred.
·
Self-motivated and able to work with
minimal close supervision.
·
Comprehension and working knowledge
of GAAP, non-profit accounting and internal controls.
·
Ability to travel broadly within
Nyanza/Western Kenya to various PATH offices.
·
Strong organizational skills with the
ability to gather, synthesize and analyze large amounts of data and information
in an efficient, organized manner.
·
Proficient in the use of Microsoft
Office Suite (Word, Excel, Access, PowerPoint) and other
standard computer-based tools.
standard computer-based tools.
·
Experience with Unit 4 (Business
World) and QuickBooks
accounting software a plus.
accounting software a plus.
·
Experience in accounting and
administration for donor-sponsored projects. This would include financial
management and accounting in a fund accounting environment, donor budgets,
financial donor reporting, sub-agreements monitoring and basic financial
analysis.
·
Working understanding of US
government contracts, cooperative agreements, and subawards from federal
agencies such as USAID. General knowledge of US Government contracting
regulations and policies, including experience in federal compliance rules,
regulations and standards associated
with federal funds. (This would include knowledge of FAR, AIDAR, A-110, A-122, A-133 and 2
CFR 200 regulations.)
with federal funds. (This would include knowledge of FAR, AIDAR, A-110, A-122, A-133 and 2
CFR 200 regulations.)
·
Strong communication skills both
speaking and writing. Ability to communicate positively and effectively in
English in a variety of international and cultural settings.
·
Skilled in dealing with individuals
across the organization and with external third parties.
How to Apply
Receptionist
PATH is an international organization
that drives transformative innovation to save lives and improve health,
especially among women and children.
We accelerate innovation across five
platforms—vaccines, drugs, diagnostics, devices, and system and service
innovations—that harness our entrepreneurial insight, scientific and public
health expertise, and passion for health equity.
PATH is seeking to recruit a
Receptionist for HSDSA project who will will be responsible for the
reception and secretarial duties of the project office in Kisumu.
S/he will also support in the
performance of a variety of administrative tasks. Since his/her work involves
frequent dealings with the public, s/he must have a friendly, courteous,
professional and efficient approach. This position is based in Kisumu.
Responsibilities
·
Responsible for front office
security.
·
Report and follow up on faulty
telephone lines.
·
Ensure staff receive messages in a
timely fashion.
·
Organize the dispatch of mail and
courier packages.
·
Maintain the appearance of the lobby
/ reception area.
·
Receive and attend to visitors whilst
they await appointment.
·
Update staff and PATH partners
contact lists and data bases.
·
Facilitate dispatch of cheques in
good time to avoid late payments.
·
Schedule and monitor regular service
of water dispensers and fish tank.
·
Answer telephone calls, take messages
and receive / welcome visitors.
·
Support the preparation of staff
meetings and record meeting proceedings.
·
Support with document preparation
such as typing, photocopying, scanning, faxing etc as assigned.
·
Receive documents and other
deliveries for the office, ensuring that these are distributed to respective
addressees.
·
In the absence of Administrative
Officer, allot seating space to visitors who require to work from the PATH
Kenya office.
·
Work closely with the Travel
Planner to get updates and information on staff whereabouts to enable
accurate information sharing.
·
Handle incoming and outgoing mail
including courier services; prepare mail labels for outgoing mail, log in and
stamp incoming & outgoing mail appropriately.
Requirements
·
Diploma in Secretarial studies and
advanced secretarial experience with a minimum of two years
receptionist work or diploma in Business Administration or Business Management
with at least one year experience in a busy reception / environment.
·
Considerable tact and poise.
·
Have self drive and motivation.
·
A time keeper and team player.
·
Neat and well organized person.
·
Dynamic, Creative & innovative
person.
·
Excellent communication skills,
polite and pleasant personality and courteous on phone.
·
Considerable skill in operation of a
computer. Proficiency in all Microsoft Office programs.
·
Ability to establish and maintain
office records and files, interpret rules and regulations and to apply them to
work situations.
·
Excellent secretarial skills
including oral communication, cohesive interpersonal skills, with ability to
work under pressure and deal with people of varied orientations.
·
Knowledge of standard secretarial /
receptionist practices and of business English, spelling, vocabulary,
arithmetic, modern office equipment, practices, and procedures required.
·
Ability to understand and follow
complex oral and written instructions and establish and maintain good working
relationships with officials, other employees and the general public.
·
Ability to perform a variety of
important sometimes urgent, confidential, and complex tasks with constantly
changing priorities for the Administrative and sometimes management staff.
How to Apply
Payroll Associate
We seek to recruit a Payroll
Associate who will process payments to employees in a timely manner and in
compliance with laid down donor, PATH and statutory regulations/requirements.
This will entail a comprehensive
payroll management process using AREN payroll software, maintain PATH employees
pay records and ensure accurate reconciliation of such records with the payroll
system, continuously review payroll and ensure compliance with any changes in
budgets, PATH HR policies, remuneration, tax legislation, labor laws, NSSF ,
NHIF , record keeping and reporting requirements . This position is based in
Kisumu.
Responsibilities
·
Timely processing of temporary staff
payroll and ensuring accuracy and compliance with donor, PATH and statutory
requirements.
·
Provide support to the audit of the
project on staff payroll related matters.
·
Maintain PATH employees pay records
and ensure accurate reconciliation of such records with the payroll system.
·
Monitor changes in laws and
regulations pertaining to payroll which require PATH policy changes and
notifies the relevant teams for action.
·
Document monthly challenges, lessons
learnt, opportunities and recommendations for systems improvement to enable
efficient payroll processing.
·
Validate the monthly payroll input
worksheets computations generated for accuracy and completeness against quality
assurance parameters before settlement.
·
Prepare periodic and ad hoc payroll
reports. Compile overall staff monthly payroll reconciliations against current
month’s and previous month’s approved payroll.
·
Prepare and submit schedules of the
different charge codes to Finance. Respond to staff queries regarding returned
monies, inactive accounts, change of bank accounts etc.
·
Continuously review payroll and
ensure compliance with any changes in budgets, PATH HR policies, remuneration,
tax legislation, labor laws, NSSF , NHIF , record keeping and reporting
requirements.
·
Prepare accurate monthly payroll
schedules showing each employee basic salary, allowances, gross pay,
deductions, PAYE/ NSSF/ NHIF/ HELB withholdings, net pay, pro-rations and
retroactive adjustments. All output will be forwarded for review and approval.
·
Email accurate and updated monthly
pay-slips to all staff in a timely fashion. On an annual basis, prepare
required annual payroll-related certificates or statements (P9 forms) for the
staff and distribute by email for the self-tax assessment and filing.
·
Maintain a spreadsheet for
end-of-service gratuity accrual and provide a cumulative gratuity analysis
report at the end of every month. Monitor any staff changes due to resignations
and transitions to ensure reversals on the gratuity reports are effected in a
timely manner.
Requirements
·
A Bachelor’s Degree in Accounting,
Business Administration or related field and a minimum of CPA II. Minimum
of 2 years on job experience in payroll processing is a must, preferably
in an NGO setting. Familiarity with KRA itax platform is an added
advantage.
·
Excellent oral and written
communication skills.
·
Ability to take self-initiative and
solve problems.
·
Good time management skills and the
ability to prioritize.
·
Strong attention to detail and sound
technical and analytical skills.
·
Ability to handle multiple and
conflicting priorities, and work under strict deadlines.
·
Hands‐on experience in use of accounting
packages, proficiency and working experience with excel and Business World.
How to Apply
Senior Finance Officer
We seek to recruit a Senior Finance
Officer who will lead the Finance Office, responsible for maintenance of
accurate, up to date and complete records in required formats for all financial
and accounting transactions emanating from the field office.
In addition, the officer will be
responsible for ensuring that all payment requests are properly supported and
reviewed before execution in a timely manner and in compliance with laid down
donor, PATH and statutory regulations/requirements.
Further, S/he will ensure accurate
posting of transactions in Business World. The Senior Finance Officer will be
based in Kisumu.
Responsibilities
·
Lead and manage the finance officer
in ensuring creation and maintenance of high quality financial records.
·
Verify payments through Citidirect
online payment platform after properly reviewing payment requests.
·
Ensure accurate posting of
transactions in Business World.
·
Prepare weekly management accounts
and ad hoc reports as may be required from time to time by the project
management.
·
Ensure that sound internal controls
are in place and that financial processes are in compliance with PATH laid down
policies as well as donor rules and regulations.
·
Continuously identify and share with
the wider finance team any opportunities for financial processes improvements.
·
Prepare and maintain audit issues log
and ensure timely implementation of audit recommendations.
·
Prepare monthly and Quarterly cash
flow projections.
·
Review temporary staff payroll and
ensure its accuracy and completeness before payment execution.
·
Ensure that standing financial
instructions, policies and procedures are adhered to.
·
Plan and manage workforce strategy
and operations of the finance officer, including establishment of performance
goals that align with the overall departmental goals.
·
Perform any other duty that may be
required/assigned by the project management from time to time.
Requirements
·
A Bachelor’s Degree in Accounting,
Business Administration or related field and a full CPA /ACCA qualification.
MBA in Finance will be an added advantage.
·
At least 5 years progressive relevant
on job experience and preferably in a busy NGO setting.
·
Strong leadership skills.
·
Able to work as part of a team and to
build strong working relationships.
·
Ability to take self-initiatives and
solve problems.
·
Good time management and the ability
to prioritize.
·
Excellent communication skills (both
verbal and written).
·
Familiarity with USAID rules and
application of IFRS in NGO set up.
·
Ability to handle multiple and
conflicting priorities and work under strict deadlines.
·
High integrity standards with strong
attention to detail, sound technical and analytical skills.
·
Hands‐on experience in use of accounting
packages. Proficiency and working experience with excel and Business World.
How to Apply
Finance Officer
We seek to recruit a Finance
Officer who will be responsible for maintaining up to date, accurate and
complete records in required formats for all financial transactions, post
transactions in Business World, ensure full financial supporting
documentations, review payment vouchers for supplier’s payments and carry out
monthly Bank Reconciliations, respond on a timely basis to all suppliers’
inquiries, reconcile all the suppliers’ statements with PATH’s records and
update the Senior Finance Officer on any discrepancies. The Finance Officer will
be based in Kisumu.
Responsibilities
·
Process and review payment vouchers
for supplier’s payments, travel advance requests and other payments requests.
Track outstanding advances and follow up to ensure all are cleared on timely
basis and in line with PATH’s financial policies.
·
Review all travel expense reports,
workshop expense reports and any other reconciliations for authorization,
accuracy, allowable expenses, charge codes and accounting for advances. Follow
up on resolutions of all questioned items and see that they are resolved in a
timely manner.
·
Responsible for posting transaction
in Business World.
·
Respond on a timely basis to all
suppliers’ inquiries, reconcile all the suppliers’ statements with PATH’s
records and update the Senior Finance Officer on any discrepancies.
·
Responsible for application of DA1
and follow up of the refunds.
·
Respond to staff inquiries on a
timely basis on any financial issues.
·
Disburse all PATH Money Transfer
payments and funds transfer through E-Banking.
·
Carry out monthly Bank
Reconciliations.
·
Prepare management accounts.
·
As part of the Finance team, Identify
opportunities for streamlining office processes, make recommendations to the
finance team and implement changes.
Requirements
·
A degree in Accounting or any
business related field and professional accountancy training CPA(K).
·
Minimum of 4 years relevant work
experience with International NGO(s).
·
Excellent attention to detail and
possess sound technical skills.
·
Analytical approach to work.
·
Problem-solving skills, creative and
initiative.
·
Sound planning and organizational
skills
·
Strong attention to detail.
·
Good time management skills and the
ability to prioritize.
·
Able to work as part of a team.
·
Proficiency in Ms Office applications
including word and excel, hands on work experience with Business World.
·
Excellent oral and written
communication skills.
How to Apply
Grants & Contracts Officer
We seek to recruit a Grants and
Contracts Officer who will manage a portfolio of subawards, including the
issuance of subawards, under the supervision of the Senior Grants and Contracts
Officer and the Office of Grants and Contracts (OGC).
The Grants and Contracts Officer will
be responsible for ensuring compliance with the terms and conditions of
respective Subawards, applicable subaward rules, regulations, policies and
procedures as well as PATH policies, Provide technical advice and take the
lead role in management of subcontracts and subgrants and in the monitoring and
development of systems to provide sound management control, develop capacity
building plans based on the capacity gaps identified in the assessments and
track progress against capacity improvement indicators.
Responsibilities
·
Oversee the contracts and grants
management for the project while ensuring full compliance with PATH and USAID
procedures.
·
Provide technical advice and take the
lead role in management of subcontracts and subgrantsand in the monitoring and
development of systems to provide sound management control.
·
Ensure that implementing partners
comply with terms and conditions and procedures established in the contracting
and granting documents.
·
Oversee the pre-award review
assessments of new implementation agencies and other new partners.
·
Develop capacity building plans based
on the capacity gaps identified in the assessments and track progress against
capacity improvement indicators.
·
Work closely with the Senior Grants
and Contracts Officer as well as the Office of Grants and Contracts to support
in the processing of sub-agreements or subcontracts.
·
Spearhead the orientation of all new
sub grantees and subcontractors’ personnel and PATH project staff on reporting
procedures.
·
Supervise all aspects of subaward
compliance issues including branding and marking, procurement, property
administration, and subaward amendment processes.
·
Conduct monitoring including site
visits to subcontractors or subawardees and prepare reports .Report all
compliance findings to Senior Contracts and Grants Officer and assist in
development of possible corrective actions. Appropriately document follow-up
and ensure timely corrective action.
·
Document evidence of monitoring and
support and any compliance finding appropriately.
Requirements
·
A degree in Business Administration,
Finance, Accounting or related field, ACCA finalist or CPA (K), Master’s Degree
will be an added advantage, proficiency in MS Suite especially advanced excel,
at least 4 years’ relevant working experience of which 3 years should be
progressive work in USG Assistance and Acquisition as well as grants management
with an international organization.
·
Experience working with Salesforce
will be an added advantage.
·
Strong communication and
interpersonal skills.
·
Proven ability to manage a complex
and diverse workload under tight deadlines.
·
Detail oriented; high degree of
accuracy and strong analytical skills.
·
Excellent computer proficiency,
particularly working with spreadsheets and databases.
·
Proven effectiveness working in
a team under minimum supervision
·
Ability to interpret funding
regulations and develop implementing procedures.
·
Ability to work independently with
initiative to manage high volume work flow.
How to Apply
Human Resource Officer
We seek to recruit a HRH Officer who
will partner closely with the project teams and the County HR team to ensure
that the project HR for Health mandate at project and County level is
implemented efficiently.
The HR Officer will proactively reach
out to provide HR support to the health workers through a variety of innovative
methods, face to face discussions and provide information on the contract staff
for service delivery in the HSDSA supported sites back to the project office.
The incumbent will ensures proper running, documentation and monitoring of all
contract staff.
Responsibilities
·
Partner with the county health HR
unit in all HR issues relating to the contract staff to provide support to and
enable service delivery in project supported sites.
·
Assist in coordination and participate
in the county recruitment process i.e. drafting job advertisements for vacant
positions, screening applications, short listing, interviewing and deploying
heath workers to project supported sites for efficient service delivery.
·
In liaison with the HRBP and
Recruiter, support the Hiring Managers for new staff to prepare orientation
programs to ensure the new hires have well rounded orientation on PATH projects
and policies
·
Provide first line support by
responding to queries via phone or email. Ensure queries are addressed in line
with stipulated turn-around times.
·
Manage any existing HR concerns and
provide internal communication support to Human Resource issues.
·
Escalate all issues that cannot be
resolved.
·
Support audit queries related to HR,
ensuring that contracts and other relevant documents are filed and retrieved in
a timely manner.
·
Support the management of contract
health workers in the county i.e. onboarding, supervision, timesheet
management, grievance handling and their smooth transition to the respective
counties.
·
Management of timesheet processes
include receipt, recording, tracking, and stamping, onward transmission for
payroll processing.
·
Validate payroll data, timecards, and
provide refresher training as appropriate.
·
Ensure accurate tracking and
monitoring of all types of leave for all staff and reconcile with timecards
before submission and filing.
·
Ensure data quality measures are
adhered to during data collection. Support supervisors with initiatives to
monitor team effectiveness to improve individual and team performance, while
creating a culture of accountability.
·
In liaison with facility in-charges
conduct verification of staff presence at post on a weekly basis. Conduct spot
checks and other initiatives to ensure staff are accurately paid as per the
days worked. Work with county and project teams to schedule site visits.
·
Update facility supervisors and
project of any changes that occur in terms of staff movement, absenteeism, etc
on a fortnight basis.
·
Maintain accurately updated health workers
records and filing systems, personal files and staff master lists both
internally and support the county office to have the same.
·
Receive, review, to ensure accuracy
and completeness, update, compile and maintain human resources data, documents
and records such as attendance records and employee files.
·
Check the validity and filing of
documents in staff files.
·
Conduct a skills audit for the teams
within the county team.
·
Coordinate the implementation of
performance management systems and staff appraisals in the county office.
·
Ensure timely communication and
coordination with the HSDSA project and PATH on matters relating to contract
workers transfers, disciplinary issues as well as work attendance monitoring.
·
In close collaboration with the
project teams, assist in the coordination and planning of inter county HRH
ICCs.
·
Prepare required reports (monthly,
quarterly & semi-annual reports). Support documentation of SHW program best
practices, key successes and lessons learnt.
·
In close collaboration with the staff
supervisors, the HRO also handles the whole spectrum of the PATH temporary
staff and interns’ recruitment and management according to the PATH guidelines.
·
Perform any tasks as may be
reasonably assigned from time to time.
·
Respond to staff queries on matters
related to leave and timecards.
Requirements
·
A higher diploma in HR Management,
social sciences or related field, a bachelor’s degree will be an added
advantage.
·
At least 3 years relevant experience
in Human Resource Management.
·
Familiarity with public sector HR
issues.
·
Ability to multi-task, handle
pressure and work as a team player in a diverse working environment.
·
Excellent computer skills using
Microsoft Office Suite required, additional software preferred.
·
Excellent organizational skills and
ability to multi-task.
·
Flexible, detail oriented, adaptable
to changing priorities to meet strict deadlines.
·
Strong demonstrated interpersonal and
communication skills both written and verbal.
·
Ability to take initiative and work
independently with minimal supervision.
How to Apply
IT Officer
We seek to recruit an IT
Officer for our research team based in Homa Bay and Kisumu. The IT
Officer will be responsible for the design of data collection and management
systems, supervision of study data collection operations, and routine data
cleaning, quality control and analysis.
S/he must be able to work with
minimal supervision and for long hours when necessary.The IT Officer will
report to the Study Coordinator and Principal Investigator.This position will
be based in Kisumu.
Responsibilities
·
Database development and maintenance.
·
Program study smart phones and
tablets for online data collection activities.
·
Troubleshoot and report problems with
study cell phone and tablet use as they arise.
·
Troubleshoot basic network/internet
connectivity, ODK uploads, and completing various application and system
maintenance activities.
·
Tabulating program data to generate
weekly and quarterly reports for the study.
·
Ensure source documents are
safeguarded and that optimal data quality is maintained.
·
Maintain a clean log frame of data
queries and how they have been resolved.
·
Monitoring and evaluation of study
data activities.
·
Assist the study team to run data
quality and integrity check.
·
Inspect data flow processes for proper
levels of responsiveness/usability.
·
Oversight of data collection
modalities, including mobile technology.
·
Data cleaning and validation once
study is complete.
·
Managing integration of biometrics
and data collection.
Requirements
·
Bachelor of Science or Information
Technology or Computer Science or more advanced degree in biostatistics or
related field. At least 5 years of relevant experience in a similar role will
be an added advantage. Preferably supporting M&E department.
·
Certification in Human Subjects
Protection and Good Clinical Practice.
·
Knowledge of QSL.
·
Proficiency in Stata and/or Microsoft
Access.
·
Experience with smart phone data
collection and Open Data Kit (ODK).
·
Prior research experience.
·
Experience with biometric identification
systems.
·
Strong analytic, organizational,
written, and verbal communication skills.
·
Ability to work in a team
environment.
·
Ability to maintain flexible work
hours, including occasional nights and weekends, in order to interface with key
and priority populations and international partners.
How to Apply
Stores Clerk
We seek to recruit a Stores Clerk who
will support in receipt, storage and issuance of equipment, material, or
other goods for the project in close liaison with the Administrative Officer,
project staff and the finance teams. Assist in procurement.
Prepare required documentation
accompanying dispatches such as requisitions, packing lists, waybills and
loading details to accompany shipment, Prepare requisitions or order for new
stock in order to meet the on-going requirements of the project, Compile
reports on inventory counts, stock records, spoilage or damage to stock,
refusal of shipments etc., as required by the project rules and management
team. This position is based in Kisumu.
Responsibilities
·
Oversee the daily operations of the
project stores and stocks.
·
Receive all supplies delivered from
vendors and elsewhere.
·
Count, sort or weigh incoming
articles to verify that all items on the delivery note, packing list or invoice
have been received.
·
Examine all items received to verify
that they are in good condition and conform to the specifications contained in
the requisition or order form.
·
Assist in procurement. Prepare
required documentation accompanying dispatches such as requisitions, packing
lists, waybills and loading details to accompany shipment.
·
Prepare requisitions or order for new
stock in order to meet the on-going requirements of the project.
·
Determine efficient methods of
storing. Store articles on the floor or shelves, according to identifying
information such as style, size or type of material. Mark identifying codes on
articles/ all goods received.
·
Issue stock to authorized project
staff, keeping accurate records of all materials issued.
·
Compile reports on inventory counts,
stock records, spoilage or damage to stock, refusal of shipments etc., as
required by the project rules and management team.
·
Ensure up to date and accurate manual
and computerized stores records, proper stock reconciliations, well organized
stores, security of stores items and maintaining stock levels
·
Maintain an up-to-date and accurate
stock inventory tracking and reporting damages and discrepancies to the
Administrative Officer.
·
Liaise with the Administrative
Officer in Nairobi in updating overall PATH inventory.
Requirements
·
Diploma or Certificate in Logistics
or Business Administration.
·
Training in Stores Management,
purchasing and supplies desirable.
·
Minimum 3 years’ experience in Stores
management; NGO experience desirable.
·
Proficiency in MS office
applications, Word, Excel, Power point, Access
·
A person of high integrity.
·
Fluent in English and Swahili.
How to Apply