CARE International in Kenya is looking for
a well-organized and highly motivated Kenyan National who is result-oriented to
fill the following position.
Job title: Director
of Women’s Empowerment & Transformational Change
Based in Nairobi
1 Position
Department / Project: Program
Supervisor: Country
Director
The Director of Women’s Empowerment and Transformational Change is responsible for ensuring that CARE’s programmes in Kenya contribute to CARE's vision of "a world of hope, tolerance and social justice, where poverty has been eliminated and people live with dignity and security".
The Director of Women’s Empowerment and Transformational Change is responsible for ensuring that CARE’s programmes in Kenya contribute to CARE's vision of "a world of hope, tolerance and social justice, where poverty has been eliminated and people live with dignity and security".
S/he will lead strategic programme planning
is expected to provide strategic leadership in the areas of programme design
and proposal development in line with the CARE 2020 Program Strategy.
S/he is responsible for overseeing the
development of coherent programme strategies to promote the empowerment of
women and girls.
The incumbent will ensure that CARE’s
programmes in Kenya will promote sustainable livelihoods, increase
self-reliance, and improve access by women and girls to their rights.
CARE International (CI) is a global confederation of 14 humanitarian and development nongovernmental organizations working to reduce poverty and social injustice around the world.
CARE International (CI) is a global confederation of 14 humanitarian and development nongovernmental organizations working to reduce poverty and social injustice around the world.
CARE Canada manages country office
operations in six countries - Chad, Cuba, Indonesia, Kenya, Zambia and Zimbabwe
- on behalf of CARE International ensuring that country offices meet CARE’s
high quality standards.
CARE has been operating in Kenya since 1968
working in close collaboration with multiple stakeholders to help enhance
social justice and alleviate poverty in the country.
CARE Kenya reaches approximately two
million people per year in the areas of gender equality and women’s voice,
economic empowerment, health, food and nutrition security and climate change
resilience, humanitarian and refugee assistance.
CARE uses a program approach to address the
underlying causes of poverty for marginalized groups and works in collaboration
with national and county governments, communities and development partners to
implement programs and influence policies that reduce poverty and social
injustice and build capacity for self-reliance.
CARE works with a range of stakeholders
including the Government of Kenya, the private sector, local and international
non-governmental organisations, community-based organisations and local
communities to promote lasting change and innovative solutions to complex humanitarian
and development challenges.
CARE Kenya is reviewing its roles and
structures to align the country office’s strategy, objectives, and programs
with CARE International’s global goals and approaches, and has been identified
as a potential candidate to evolve into an independent local entity and
national member of CARE International.
The Director of Women’s Empowerment and Transformational Change is a key member of CARE Kenya’s Senior Management Team.
The Director of Women’s Empowerment and Transformational Change is a key member of CARE Kenya’s Senior Management Team.
The Director Women’s Empowerment and
Transformational Change along with the Director of Humanitarian Response, the
Assistance Country Director of Programme Support and the Country Director are
responsible for maintaining good working relationships with host government
officials, donors, partners, and other stakeholders.
The Director of Women’s Empowerment and
Transformational Change will jointly lead the organizational transformation of
CARE Kenya, aligning strategies, programs, objectives, and structures to the
goals of women’s empowerment.
The Director of Women’s Empowerment and
Transformational Change is responsible for ensuring that CARE's programmes in
Kenya contribute to CARE's vision of "a world of hope, tolerance and
social justice, where poverty has been eliminated and people live with dignity
and security".
The Director of Women’s Empowerment and
Transformational Change will lead strategic programme planning is expected to
provide strategic leadership in the areas of programme design and proposal
development in line with the CARE 2020 Program Strategy.
The Director of Women’s Empowerment and
Transformational Change is responsible for overseeing the development of
coherent programme strategies to promote the empowerment of women and
girls.
The incumbent will ensure that CARE’s
programs in Kenya will promote sustainable livelihoods, increase self-reliance,
and improve access by women and girls to their rights.
The Director of Women’s Empowerment and
Transformational Change will design programs to build synergy and mutual
complementarity between various relief and development initiatives with
combined long-term impacts which reduce poverty and social injustice and
increase gender equality.
The Director will be responsible for
ensuring that CARE’s programmatic expertise is used to advance the
organizational goals of empowering women and creating long lasting impact in
the lives women CARE Kenya works with.
The Director of Women’s Empowerment and
Transformational Change will collaborate with the Director of Humanitarian
Response to integrate gender and greater resilience across CARE’s development
and emergency programming and will ensure that womens’s empowerment is at the
centre of our emergency work.
The Director of Women’s Empowerment and
Transformational Change is responsible for effective oversight of project
implementation, donor reporting, project budget management, monitoring and
evaluation of ongoing activities.
The Directorof Women’s Empowerment and
Transformational Change manages a team of professionals focused on the design,
funding, implementation, monitoring and evaluation of multi-donor, multi-sector
programmes that should effectively address the underlying causes of poverty, by
improving livelihood security, promoting social equity, and creating an
enabling environment for program participants in line with CARE's Programming
Principles.
The Director of Women’s Empowerment and
Transformational Change will oversee projects in Kenya to ensure high quality
implementation, compliance with donor and contract requirements and best
practices.
Therefore, the Directorof Women’s
Empowerment and Transformational Change must also ensure that systems and
people are in place for effective management and efficient implementation of
projects and programmes to meet objectives and timelines .
The Directorof Women’s Empowerment and
Transformational Change works closely with, and is supported by the
International Operations Unit and Internatioal Program units at CARE Canada and
will collaborate with teams in CARE Somalia and the East-Central-Southern
Africa Regional Office in Nairobi as well as with interested CARE International
members (CARE UK, CARE USA units, CARE Deutschland, CARE Austria, and others).
This position is based in Nairobi, Kenya with regular travel to programs in the field.
This position is based in Nairobi, Kenya with regular travel to programs in the field.
Responsibilities and Tasks
1. Transformational Change
Leadership
·
Ensure
that transformational change principles are enacted and that the appropriate
systems and processes are set up for successful transformation to take place.
·
Identify
areas of strategic transformational change, map out planning and ensure
programmatic road maps are aligned to transformational change needs.
·
Ensure
appropriate levels of oversight, communication and leadership are in place to
create a successful change outcome.
·
Develop
a set of key result indicators that track transformational change
implementation and impact.
·
Ensure
a leadership environment where employees feel engaged and inspired by the
change taking place and the end result of an improved CARE Kenya.
2. Staff Management
·
Provide
proper supervision and management for all direct reports and lead the
establishment and functioning of a strong, effective and coordinated
Transformational Change programme team.
·
Ensure
the proper implementation of CARE's performance management system for direct
reports, including job description and Individual Operational Plan development,
regular feedback, mid-term reviews and annual performance appraisals.
·
Proactively
address performance issues through regular, constructive and honest feedback
and coaching, as well as disciplinary actions.
·
Identify
necessary staff development, career development and succession planning
strategies for direct reports.
·
Ensure
that space and incentives are available to allow staff to develop and innovate.
·
Oversee
the recruitment and orientation of new senior program staff.
2. Programme Quality
·
Oversee
the development, implementation, monitoring and evaluation of country office
programs and projects and ensure that they are in line with CARE’s global and
country office strategic plan and program strategy and with CARE
International’s Programming Principles.
·
Ensure
systems and plans are in place to guarantee that country office
programs/projects are designed and implemented based on sound analysis, address
the underlying causes of poverty and achieve measurable positive impact on the
poor and marginalized and gender equality.
·
Work
with staff and partners to generate viable programs in line with country office
strategy.
·
Take
the lead in identifying and securing funding for those programmes through the
development of concept papers and proposals, respond to requests for proposals
from donors and members.
·
Ensure
that proper monitoring and evaluation systems are in place to demonstrate
impact on the underlying causes of poverty and gender inequality and contribute
to CARE’s global impact.
·
Put
systems in place so that program lessons are being used to promote improved
programming and learning. Ensure that monitoring and evaluation systems enhance
accountability of the country office vis-a-vis the communities with whom we
work as well as other stakeholders (civil society, donors and government
counterparts).
·
Support
the Director of Humanitarian Response in the development of gender-in-
emergency tools and capacity in humanitarian response.
·
Work
with the CD and Director of Humanitarian Response to oversee the development
and implementation of a country office advocacy agenda that supports CO
programs and contributes to country office and CARE International priorities.
·
Ensure
that HIV and AIDS is mainstreamed in all activities.
·
Ensure
gender equality issues are properly considered and addressed in all
programs/projects.
3. Programme Management
·
Ensure
that CARE programmes and projects are managed in a manner which achieves stated
goals and objectives, are in line with CARE policies and procedures and donor
rules and regulations, and demonstrate sound resource management.
·
Ensure
that qualified staff and appropriate policies, procedures and systems are place
to properly manage CARE's programs/projects.
·
Monitor
the country office development programs and projects to ensure that they are
implemented in a professional manner in line with the project proposal and with
donor rules and regulations through project visits and the review of annual
implementation plans and activity reports.
·
With
support from the Internal Audit and Quality Assurance, ensure proper management
of financial and other resources entrusted to CARE's programmes and projects,
including the review and approval of program/project budgets (including project
matches) and the monitoring of budget reports (including the proper recording
of matches).
·
Ensure
donor and government reporting is done according to agreed upon standards and
in a timely manner.
·
Work
closely with units in Programme Support (finance, procurement, HR, Fleet,
logistics etc.) to ensure proper coordination exists for efficient programme
implementation, monitoring and reporting.
·
Ensure
strong commodity management, and accountability where applicable.
·
Regularly
review and ensure that the most efficient program management structure is
established and functional in order to ensure program quality and the cost
efficient achievement of project objectives.
4. Reflective Practice and Learning
·
Ensure
that the country office development program remains dynamic, with opportunities
for innovation and personal growth by promoting a culture of, and mechanisms
for, reflective practice and learning at all levels.
·
Establish
mechanisms for knowledge sharing and learning between projects and programs
within the country office and with parties beyond the country office.
·
Establish
a reward system and model a culture that recognizes and supports innovation,
risk taking and learning.
·
Ensure
that the country office actively participates in organization wide and regional
learning initiatives related to CARE's priority program themes and approaches.
·
Ensure
that lessons learned are consolidated and used to inform ongoing and future
practices.
5. Program Strategy
·
Lead
the preparation and implementation of the overall country office Programme
Strategy in line with the country office's Long Range Strategic Plan, national
development plans, CARE Canada and CARE International strategic plans, and CARE
programming principles and programming priorities.
·
Lead
the preparation of programme strategies based on sound contextual analysis and
that target specific underlying causes of poverty and social injustice, in line
with CARE's Unifying Framework.
·
Ensure
that all programs and projects designed and implemented by the country office
are in line with those programme strategies and contribute to achieving the
objectives of the country office strategic plan.
·
Seek
strategic partnerships necessary to promote CARE's vision and programming
principles and ensure that those partners understand the country offices
programme strategies.
6. External Relations and
Partnerships
·
Develop
and enhance relationships between the country officeand other parts of CARE and
external organizations so that CARE can maximize its impact on poverty and
social justice.
·
Establish
and maintain good relationships with relevant – counterparts/departments of the
government, CARE International members, the locally-represented
multi/bi-lateral donors, foundations, international and national NGOs, CBOs and
other civil society organizations.
·
Identify
issues to be addressed to heighten donor and government accountability and
maintain a positive image and good visibility for CARE amongst these groups.
·
Support
and work effectively in coalitions, networks and social movements.
·
Contribute
to national dialogue on poverty reduction strategies and related issues.
·
Ensure
timely reporting and communications with CARE International members, donors,
government and other key actors.
·
Ensure
cordial media relations and act as CARE spokesperson as required.
Problem Solving: The Director is one
of the senior CARE representatives in Kenya and as such is responsible for
problem solving at a variety of levels.
S/he will need to be able to analyze and
resolve situations as they arise on a variety of subjects ranging from
personnel management and programming decisions, to issues related to project
participants, government, donors, and CARE member partner relations.
Qualifications
Must be able to legally work in Kenya.
Education / Training
Education / Training
Required: Bachelor’s
Degree in related field
Desired: Master’s Degree in
related field
Experience
Required: minimum of 5
years in senior management position in women’s empowerment, gender equality,
humanitarian or development assistance; at least 2 years experience in Kenya,
and at least 2 years experience in program design and development,with and
demonstrated capacity in transformational change leadership (change management)
Desired: 8 years in a senior
management position in women’s empowerment, gender equality, humanitarian or
development assistance including 2 years experience Kenya, 5 years experience
in program design and development and 2 years experience transformational
change leadership (change management)
Capacities
Programme Management
·
Demonstrated
experience in leading strategic and operational planning
·
Demonstrated
experience in leading organizational transformation /change management
·
Demonstrated
leadership and management skills in a very complex international setting
·
Extensive
conceptual skills including development of programme strategy
·
Excellent
English writing skills
·
Demonstrated
experience in budget development and programme design (including concept
preparation and proposal development), implementation and evaluation
·
Demonstrated
experience in gender equality issues
People / Relationship Management
·
Experience
in change management
·
Demonstrated
leadership and interpersonal skills
·
Ability
and interest to coach and develop staff
·
Experience
with performance management
·
Experience
with the management of a diverse workforce
·
Strong
representation and negotiation skills
·
Demonstrated
use of positive coping strategies in stressful environments
·
Demonstrated
cross cultural communication skills
Financial Management
Knowledge and experience with financial
management as demonstrated by:
·
Ability
to manage a complex budget
·
Donor
compliance and reporting
Information / Knowledge Management
·
Ability
to establish a learning culture within the country office
External Relationships / Fundraising
·
Experience
in successfully managing institutional partnerships with national and
international NGOs
·
Experience
in establishing and maintaining collaborative relationships with donors and
government counterparts.
·
Experience
and knowledge of operationalizing a rights-based approach
·
Experience
and knowledge of women’s movement in Kenya
·
Experience
in programme design and oversight in gender equality, women’s economic
empowerment, sustainable livelihoods, water/sanitation, or sexual reproductive/maternal-child
health/nutrition/AIDS sectors
·
Demonstrated
experience with proposal development with range of international donors (i.e
USAID, EU, ECHO, DFID,CIDA, UNHCR, WFP…)
·
Experience
and knowledge working with SCALA financial system
·
Experience
and skills in organizational change processes
Job
Title: Finance & Administration
Manager
1
Position
Dadaab
Office
REF: FAM/09/2017
Department
/ Location: Program Support, Dadaab
Supervisor
Title: Director for Humanitarian
Assistance & Refugee Operations
Grade: H
I. Job Summary: Reporting to the Director for Humanitarian Assistance & Refugee Operations (DHARO), the Finance and Administration Manager will ensure that all administration and financial processes are functioning effectively and efficiently, monitor administration and financial results to detect risks and opportunities and draw them to the attention of Management and Program.
Grade: H
I. Job Summary: Reporting to the Director for Humanitarian Assistance & Refugee Operations (DHARO), the Finance and Administration Manager will ensure that all administration and financial processes are functioning effectively and efficiently, monitor administration and financial results to detect risks and opportunities and draw them to the attention of Management and Program.
He/She
will plan, execute and evaluate all Refugee Assistance Program administration,
procurement and financial management activities, create, update and ensure
compliance with relevant CARE policies and procedures.
The
incumbent will also prepare accounts analysis and refine account balances,
review reports to the donors to ensure they are in line with all requirements
and they contain the correct information.
The
position holder will also coordinate the audits processes for the RAP and
provide all the required facilities as well as develop, coordinate and
administer the RAP as well as the CO’s plan.
II.
Responsibilities and Tasks
R1:
Controllership
1.1
Review ad approve relevant disbursements, receipts, adjusting entries and
ensure compliance with donor regulations, CARE Accounting polices and Generally
Accepted Accounting Principles (GAAP)
1.2
Ensure RAP compliance with CARE’s accounting policy vis-à-vis fund accounting
as noted in CARE’s Financial Manual and Generally Accepted Accounting
Principles
1.3
Supervision of the preparation of monthly financial reports (SCALA).
Coordination, supervision and review of all financial reports to be submitted
to Donors and CK Head Office
1.4
Keeping track of payables
1.5
Controlling the maintenance of the tracking tools
1.6
Facilitate any external and internal audits
1.7
Supervision of RAP ‘s accounting systems and procedures consistency with the CO
systems
1.8
Analyze the financial situation of the RAP and suggest and /implement policies
and procedures that ensure the adequate use of funds and fulfillment of the
conditions of the agreement and the internal policies of CK
1.9
Ensure that the RAP financial transactions are recorded on a timely basis, and
that this are accurate, complete and reliable, and in accordance with GAAP
1.10
Provide the RAP SMT with relevant and timely financial information and analysis
for strategic management purposes. This will include formulation of specialized
financial reports to aid in the RAP’s decision-making process
1.11
Provide coaching, mentoring and training to program support staff as part of
the on-going development of their skills and knowledge
R2:
Treasury Function
2.1
Oversee the cash management – receipts and disbursements
2.2
Supervise the RAP’s banking arrangements and ensure adequate liaison with
principle bankers
2.3
Collect contractual miscellaneous receivables
2.4
Ensure RAP’s accounts payable policy and cash disbursements are consistent with
the CO systems
R3:
Budget Management
3.1
Establishment and maintenance of a master budget
3.2
Work with the Finance Coordinator and budget holders in updating the combined
work, Procurement and Spending Plans (WPS)
3.3
Support program sectors in donor contract management including preparing
budgets for proposals, negotiating donor agreements, ensuring accurate and
timely budget monitoring tools and donor reporting
3.4
Preparation of the RAP’s annual operating budget. This will include the
preparation of budget guidelines to assist coordinators in formulating project
budgets
3.5
Monitor actual expenses against the budgets and report on the same to ACD-P and
RAP-SMT.
3.6
Guide program staff to develop contingency plans for budget over or under
expenditures, that is, cost and no-cost budget extensions
3.7
Review donor reports and reports due to the Head Office as well as other
financial information that comes from the RAP, ensuring that they fulfill all
the requirements of form and depth that may be required
R4:
SCALA Management
4.1
Fund Codes
4.1.1
Authorize the assignment of the fund codes for each budget line
4.1.2
Authorize the modification of names, descriptions and other fields in the fund
code set-up
4.2
Location Codes
4.2.1
Responsible for developing this section of the chart of accounts consistent
with policies provided
4.2.2
Authorize assignments and maintenance of sub-analysis codes
4.3
User ID’s
4.3.1
Review and approve user set up forms and sign it if it agrees with the contents
of forms
4.3.2
Approve all user deletion forms and forward to the system administrator who
must then delete the user ID from the system
R5:
Administration
5.1 Guide the Administration department in all strategic planning activities in relation to the RAP and CO strategy
5.1 Guide the Administration department in all strategic planning activities in relation to the RAP and CO strategy
5.2
Advise the SMT on application of the CO administration policies
5.3
Ensure that all service, lease and general administrative contracts adequately
protect the interests of the RAP
5.4
Ensure that RAP communication facilities are up to date and the services are
effective and efficient
5.5
Ensure RAP conformity to the Memorandum of Understanding (MOU) with other IPs and
donors.
5.6
Ensure RAP assets are adequately safeguarded
5.7
Supervise the RAP Administration department to ensure an effective and
efficient operation
R6:
Procurement
6.1
Guide the Procurement department in all strategic planning activities in relation
to the RAP and CO strategy
6.2
Advise the SMT on applications of the procurement policies for the RAP
consistency with the CO systems
6.3
Ensure that all contractual arrangements with vendors adequately protect the
interests of the RAP
6.4
Ensure the efficient and effective delivery of procurement services within the
RAP
6.5
Ensure compliance with various government rules and regulations and that the
RAP interests are adequately protected
6.6
Oversee the Bridger system to ensure its efficient and effective application as
related to vendors and new employees to RAP
6.7
Supervise the RAP procurement department to ensure efficient and effective
operation
R7:
General
7.1
Participate as a member of the RAP SMT
III.
Authority
·
Spending Authority up to KES
400,000/=
·
Authority over staff in the
Administration, procurement and Finance departments
·
Authority over budgets, quality of
finance reports for internal and external use
·
Sign correspondence regarding
administrative, finance and procurement management matters
·
Approve requests for procurement and
other financially binding documents
IV.
Key Relationships / Contacts
UNHCR,
WFP, BPRM, other implementing agencies, CARE Canada, CARE Head Office,
contractor
V:
Work Conditions
The
position is based at Dadaab Main Office (DMO) with frequent movements to
Hagadera, Ifo and Dagahaley camps as well as any other extension camps and
program sites.
This
is a none-family working station.
Hot
weather is prevalent throughout the year with limited basic amenities.
Road
movement to and from work station to Garissa as well as inter-camp movement
must be under police escort (Scheduled convoys).
Strict
adherence to security instructions all the time. It is a six days work station
with a compensatory time off according to CTO policy.
The
incumbent will be required to travel to Nairobi office and perform official
responsibilities on need basis.
The incumbent shall reside in the CARE compound while executing official duties and shall obey and adhere to residential compound regulations.
The incumbent shall reside in the CARE compound while executing official duties and shall obey and adhere to residential compound regulations.
VI: Qualifications, Experience and Competencies
·
Masters degree in Business
Administration, accounting, commerce or finance
·
7 years work experience in
administration and finance management in busy environments
·
Holders of Bachelor’s degree in
Business Administration, accounting , commerce or finance with 8 years relevant
work experience will be considered for the position
·
Professional Certificate in a
recognized professional body such as Chartered Accountant or CPA, Supply and
Purchasing.
·
Proficient in Microsoft office,
SCALA, or any relevant financial management system for accounting, budgeting.
·
A good command of both written and
spoken English
·
Ability to prepare quality financial,
administration and procurement reports
Competencies:
·
Integrity
·
Excellence
·
Strategic Decision-Making
·
Initiating Action
·
Stress tolerance
·
Operational decisional decision
taking
·
Managing performance for success
·
Planning and organizing
Job
Title: Programme Accountant
1
Position
Dadaab
Office
Job
Ref: PA/09/2017
Contract
period: October 2017 to 31st March 2018
Department
/ Project: Finance – Refugee Assistance Program
(RAP)
Supervisor: Finance & Administration Manger
Location
/ Duty Station: Dadaab
Grade: F B 5
I: Job Summary:
Grade: F B 5
I: Job Summary:
The
position is responsible for preparing donor Reports, Custodian of Donor
agreements and educating Program and Support staff on donor guidelines.
It
will support in preparing of Monthly Expenditure Statements, budgeting and
Budget Tracking. Invoicing for various services rendered by the RAP
Program.
Will
be responsible for monitoring, recording and reporting on commodities donated
as contributions in Kind (CIK) by donors and ensure that entries in the
commodity tracking system (CTS) are correct.
II:
Responsibilities and Tasks
R1:
Preparing donor Reports, Custodian of Donor agreements and educating Program
and Support staff on donor guidelines.
1.1
Prepare donor reports as per various donor agreements.
1.2
Ensure deadlines are adhered to in preparation of donor reports.
1.3
Guide RAP Budget holders and the finance unit on the guidelines of the various
donors funding the program. Ensure that the finance unit is adhering to donor
requirements all the time.
1.4
Ensure dully signed agreements are properly filed and Fund codes are issued
before projects implementation
1.5
Track all project changes (In terms of emails, Communications from donors both
in soft copies and hard copies).
1.6
Work with the Programme compliance unit and ensure copies of programme reports
are also kept by the finance unit for all the running projects.
1.7
Prepare expenditure statements for the various fund codes immediately on
receipt of data from Head Office after every end month closure.
1.8 Identify expenditure items that need to be reallocated and ensure that the adjusting journal entries (AJE’s) are prepared, authorized and keyed into the Financial System.
1.8 Identify expenditure items that need to be reallocated and ensure that the adjusting journal entries (AJE’s) are prepared, authorized and keyed into the Financial System.
R2:
Preparation of budgets and guidance on Budget Tracking.
2.1
Together with the Finance Manager take key lead in budget preparation for RAP
Program.
2.2
Prepare Budget Tracking tools for various fund codes once budgets are approved
and agreements are signed by donors.
2.3
Train (new) sector heads and acting officers on budget tracking.
2.4
Offer constant assistance/ guidance to budget holders/ sector heads on budget
tracking.
2.5
Do a thorough monthly analysis of all budget lines and issue monthly alerts to
major issues of concern (over/under expenditures) to RAP management and budget
holders.
R3:
Invoicing for various services rendered by the RAP Program.
3.1
Ensure accuracy of support documents before preparing invoices.
3.2
Ensure timely dispatch of the invoices
3.3
Follow up on payments
3.4
Track invoices and share updated receivables report with the Finance Manager on
every 5th of the month.
R4:
Reconcile Store records with CIK reports and perform Stock counts to confirm
accuracy.
4.1
Verify Store CIK report for accuracy
4.2
Reconcile each camp CIK report with consolidated report
4.3
In liaison with the logistics team, perform periodic stock count to confirm
completeness and accuracy.
R5:
Maintain accurate records for all CIK.
5.1
Maintain approved CIK reports from Stores department.
5.2
Maintain both Hard copy and soft copy of CIK reports.
R6:
Ensure CIK are correctly valued and recorded
6.1
Goods should be Valued at Cost (if known) or Fair Market Value
6.2
Ensure valuation of services is based on cost
6.3
All valuation methods must be documented and retained with the CIK forms and
approved by the Deputy Director Finance & Administration Services (DDFAS).
6.4
Ensure that CIK items received and issued are accurately documented in the CIK
matrix report and review the Commodity Tracking System to ensure that the same
is captured accurately by the logistics team.
6.5
Prepare journal entries to recognize CIK items received and issued in the
financial system SCALA.
R7:
Perform other Shared duties.
7.1
Participate in monthly incentive payments.
7.2
Verification of SCALA coding slips and Payment voucher before payments are
done.
7.3
Assist Finance Manager on preliminary budget preparation for proposals
7.4
Sit in for the Operations Accountant and Finance Manager when required
III:
Authority:
Spending Authority: N/A
Spending Authority: N/A
Supervision:
N/A
Decision
Making: Makes normal decisions needed to achieve prescribed results.
IV:
Contacts / Key Relationships:
External:
Banks, Donors, Other Implementing partners in Dadaab.
Internal:
GCD, Logistics, Administration, WASH, Education, HR, Procurement, Program
Manager,
DRO, Country office.
DRO, Country office.
V:
Working Conditions:
The
position is based at Dadaab Main Office (DMO) with frequent movements to
Hagadera, Ifo and Dagahaley camps as well as any other extension camps and
program sites.
This
is a none-family working station. Hot weather is prevalent throughout the year
with limited basic amenities. Road movement to and from work station to Garissa
as well as inter-camp movement must be under police escort (Scheduled
convoys).
Strict
adherence to security instructions all the time.
It
is a six days work station with a compensatory time off according to CTO
policy.
The
incumbent will be required to travel to Nairobi office and perform official
responsibilities as will be required.
The
incumbent shall reside in the CARE compound while executing official duties and
shall obey and adhere to residential compound regulations.
VI:
Qualifications, Experience and Competencies
Education: Degree in Commerce, Accounting or Business Studies and a
Professional certification such as CPA II or equivalent.
Experience: 3 years relevant experience in accounting,
preferable in a humanitarian organization Certificate: Microsoft Office
application
Competencies:
·
Demonstrated skills computer, problem
solving, planning and budget management skills.
·
Strong communication and
facilitation. Ability to work as a team member to achieve the overall goals of
the team.
·
Willing to work and live in difficult
and demanding locations.
How
to Apply
Send your application letter indicating the reference number, title of the position along with an updated CV with email and telephone contacts of three professional referees to:
The Human Resources Manager,
Send your application letter indicating the reference number, title of the position along with an updated CV with email and telephone contacts of three professional referees to:
The Human Resources Manager,
CARE
International in Kenya,
Email: vacancies@care.or.ke
Deadline: 3rd October, 2017.
Kindly do not attach any certificates/scanned documents to your application
Only short listed candidates will be contacted.
Deadline: 3rd October, 2017.
Kindly do not attach any certificates/scanned documents to your application
Only short listed candidates will be contacted.
CARE
is an equal opportunity employer and promotes gender equity.
Canvassing will lead to automatic disqualification.
Canvassing will lead to automatic disqualification.
CARE
International in Kenya does not charge a fee at any stage of the recruitment
process. (Application, interview, meeting, processing, training or any other
fees).
N.B: The interested applicants must indicate their expected
remuneration level.
