Human Capital Management Officer
Responsibilities
·
Provide guidance on interpretation
and application of HR Policies and Procedures to employees in the divisions for
the attainment of set standards
·
Validate information collected on
letters of promotion, probation, appointment to ensure accuracy of data
·
Facilitate recruitment and selection
function within the Commission and NPS to ensure accurate numbers with capacity
Secretariat to the Recruitment, Appointment and Promotions Committee to ensure
decisions made are acted upon
·
Facilitate implementation of the
recommendations of the NPSC Human Advisory Committee to achieve actions on
decisions Facilitate implementation of the recommendations of the Policy
programmes,
·
Legal affairs and appeals Committee
to ensure timely response to matters Compile and analyze appeals on dismissal
and transfer cases to ensure policies are being followed Handle telephone calls
and walk in clients on issues of appeals
Qualifications
·
A Bachelor’s degree in Human
Resource , Social Sciences such as Government, Social, Public/Business
Administration
·
Computer Literacy Knowledge of
relevant legislation
·
Knowledge of professional standards
·
Communication skills Interpersonal
skills
·
Organizational skills
·
Ability to work under pressure
·
Ability to work well with teams
Problem solving skills Supervisory skills
·
Meet the requirements of Chapter Six
of the Constitution of Kenya Four (4) years’ of service, or similar experience
in a comparable position from a reputable organization
Senior Records Management
Responsibilities
·
Provide leadership in the development
and implementation of the records management strategy that is derived from the
overall Corporate Support Services directorate to ensure the National Police
Service Commission’s records systems and processes are efficient Implement
divisional budgets and work plans to ensure adequate allocation of resources
·
Participate in the implementation of
policies and procedures to support the achievement of the records management
division and the overall Corporate Support Services directorate
·
Offer leadership in the records
management committee meetings that formulate records policies and procedures,
to ensure properly formulated policies and procedures so as to add value to the
records management division
·
Ensure reports on various service
areas are compiled on a monthly basis to ensure proper reporting and
accountability
·
Develop divisional operational plans
in line with the overall strategy of the commission to act as a guide to staff
in their daily operations
·
Responsible for the customer
relationship management for the division to enhance service delivery
·
Lead teams in the identification of
modern and appropriate state of the art technologies and facilitate adoption
for service delivery in records management in the commission
·
Ensure sufficient storage and
effective records retrieval systems are in place for enhanced documents
retrieval in the department
·
Mentor and coach staff members within
the division to enhance work performance as set out in the appraisal schemes
·
Train and develop staff in the
division in line with both individual and divisional performance objectives to
empower and motivate the staff
·
Appraise the staff in the department
line with the schemes of service to ensure optimal performance Initiate survey,
appraisal and disposal of files/ documents in liaison with the Director Kenya
National Archives and Documentation Services to ensure proper management of
documents
·
Ensure efficient and effective
population of vetting files for panelists to ensure proper retrieval of
documents
Qualifications
·
Bachelor’s degree Information Science/
Records Management/Library Science.
·
Higher Diploma in Records/Information
Management, Information Science/ Library Science
·
Computer Literacy Knowledge of
relevant legislation
·
Knowledge of Professional standards
·
Budgeting Communication skills
·
Interpersonal skills
·
Organizational skills
·
Ability to work under pressure
·
Ability to work well with teams
·
Problem solving skills
·
Supervisory skills Meet the
requirements of chapter Six of the constitution of Kenya Six(6) years of
service three(3) of which should be in a comparable position from a reputable
organization
Assistant
Office Administrator
Responsibilities
·
Ensures visitors are attended to well
and are directed to the relevant officers for further assistance
·
Ensures general and routine
correspondences are accurately typed and circulated respectively organize for
the board meetings and ensures relevant materials are in place for the
attendants.
·
Prepare the necessary facilities and
co-ordinate arrangements for meetings, lunches, workshops to ensure proper
facilitation of events Maintains an efficient and smooth and easily accessible
filing system.
·
Ensure the availability of
well-managed office services including, cleaning and tidy offices, and adequate
supply of stationary to ensure efficient hospitality service, security and
management of Office resources.
·
Help in receiving and assisting
clients and directing them to the relevant officers for further assistance.
Ensure timely and efficient booking of appointments.
·
Process data which may include
photocopying, scanning, input and output in the required information materials
which assists in the performance of the Commission’s work.
·
Handles the telephone calls and
ensures they are directed to the respective officers
Qualifications
·
Kenya Certificate of Secondary
Education certificate with a grade C in English
·
Diploma in Secretarial Studies
from the Kenya National Examinations Council
·
Computer literacy Shorthand III – 100
wpm Typewriting III – 50 wpm Business English III Office Management III
Secretarial Studies II Commerce II Office Practice II
·
Communication skills
·
Interpersonal skills
·
Organizational skills Ability to work
under pressure
·
Ability to work well with teams
·
Problem solving skills
·
Meet the requirements of Chapter Six
of the Constitution of Kenya Three (3) years of service in a comparable
position from a reputable organization
Principal/Chief
Assistant Administrator
Responsibilities
·
Ensures general and routine correspondences
are accurately typed and circulated respectively Organize for the board
meetings and ensures relevant materials are in place for the attendants.
Maintain office diary, appointments and travel itineraries
·
Ensure security of office records
equipment and documents including classified materials
·
Process data which may include
photocopying, scanning, input and output of the required information materials
which then assists in the performance of the Commission’s work Ensure the
availability of well-managed office services including clean and tidy office,
adequate supply of stationery, efficient hospitality service
·
Coordinate schedules of meetings and
making sure the relevant materials are in place for the attendants
·
Maintain of an efficient, smooth and easily
accessible filing system to ensure order
·
Help in receiving and assisting
clients and directing them to the relevant officers for further assistance
Handle telephone calls to ensure calls are transferred to respective officers
Qualifications
·
Kenya Certificate of Secondary
Education certificate with a grade C in English
·
Diploma in Secretarial Studies
from the Kenya National Examinations Council
·
Certificate in Public Relations and
Customer Care Course lasting not less than two weeks from the Kenya School of
Government or any other Government Training Institution.
·
Computer skills Shorthand III – 100
wpm Typewriting III – 50 wpm Business English III Office Management III
Secretarial Studies II Commerce II Office Practice II
·
Communication skills Interpersonal
skills Ability to work under pressure Supervisory skills Meet the requirements
of Chapter Six of the Constitution of Kenya Four (4) years of service in a
comparable position from a reputable organization
Human Capital Management Officer
Responsibilities
·
Provide guidance on interpretation
and application of HR Policies and Procedures to employees in the divisions for
the attainment of set standards
·
Validate information collected on
letters of promotion, probation, appointment to ensure accuracy of data
·
Facilitate recruitment and selection
function within the Commission and NPS to ensure accurate numbers with capacity
Secretariat to the Recruitment, Appointment and Promotions Committee to ensure
decisions made are acted upon
·
Facilitate implementation of the
recommendations of the NPSC Human Advisory Committee to achieve actions on
decisions Facilitate implementation of the recommendations of the Policy
programmes,
·
Legal affairs and appeals Committee
to ensure timely response to matters Compile and analyze appeals on dismissal
and transfer cases to ensure policies are being followed Handle telephone calls
and walk in clients on issues of appeals
Qualifications
·
A Bachelor’s degree in Human
Resource , Social Sciences such as Government, Social, Public/Business
Administration
·
Computer Literacy Knowledge of
relevant legislation
·
Knowledge of professional standards
·
Communication skills Interpersonal
skills
·
Organizational skills
·
Ability to work under pressure
·
Ability to work well with teams
Problem solving skills Supervisory skills
·
Meet the requirements of Chapter Six
of the Constitution of Kenya Four (4) years’ of service, or similar experience
in a comparable position from a reputable organization
Records Management Officer
Responsibilities
·
Accurately record, file and
distribute all inward and outward correspondence to the relevant officers to
ensure timely delivery and action on documents
·
Accurately store, arrange, index and
classify records to for easy references and access of information
·
Assist in the development of filing
systems and maintain both electronic and paper-based files in the commission to
ensure timely retrieval and data integrity.
·
Set up, maintain, review and document
of records systems so as to increase efficiency in the commission
·
Assist in the preparation of
reports on files for disposal to ensure up to date records are kept in line
with disposal commission guidelines.
·
Assist staff with requests to locate
and retrieve documents that had been archived to ensure efficient service
delivery
·
Repair torn files to ensure order and
safeguard all commission documents
·
Record all mails and files received
in the unit before submission to the relevant departments to ensure a proper
paper trail and accountability of documents
Qualifications
·
Bachelor’s degree in Information
Science/ Records Management /Library science or its equivalent from a
recognized institution.
·
Higher diploma in Records
Management/Information Science/ Library Science.
·
Computer Literacy Knowledge of
relevant Legislation
·
Knowledge of Professional standards
·
Communication skills
·
Interpersonal skills
·
Organizational skills
·
Ability to work under pressure
·
Ability to work well with teams
·
Problem solving skills
·
Supervisory skills
·
Meet the requirements of chapter Six
of the constitution of Kenya Four(4) years of service in a comparable position
from a reputable organization
Senior ICT Officer
Responsibilities
·
Collaborate with software
developers in the installation of new applications, and in the upgrade or
migration of existing Information Technology systems, to ensure minimal
disruptions to business operations during the processes, and to enhance the success
of the processes
·
Collaborate with the Information
Communication Technology user support team to resolve issues identified and
escalated during daily operations, to support the smooth operations of the
commission, and to enhance the trust of the users in the ability of the ICT
department to provide efficient and effective ICT support in the commission
·
Perform root cause analysis for
recurring incidents, formalize test plans and implement troubleshooting
procedures associated with database applications, to ensure fast response to
the needs of the users and hence facilitate smooth operations of the commission
·
Perform database troubleshooting and
database restoration in the event of failure or disaster, to ensure the
protection of the commission information that is critical in the commission
Conduct backup and recovery management for the assigned databases, to support
efficiency and effectiveness in the delivery of the commission operations due
to availability of critical information, and to ensure proper storage of
information that is critical in the operations of the commission
·
Conduct performance tuning on the
production databases, to ensure the databases have the required capacity to
support the operations of the commission Conceptualize, design and implement
data management systems
·
Design maintenance procedures by
putting them into operation Manage database security/integrity and backup
procedures to ensure disaster recovery plans are implemented Write disaster
recovery plans and data archiving for the commission to ensure business
continuity
·
Liaise with Systems Analyst,
programmers, and the ICT Technical staff to ensure proper project
implementations on data management Liaise with contracted companies to ensure
what is stipulated in the contract is adhered to.
Qualifications
·
Bachelor’s degree in Information
Technology, Business Information Technology, Computer Science or related
disciplines from a recognized university
·
Must have a certificate in
database management system such as, Microsoft SQL Server, IBM DB2, MySQL and
Oracle Knowledge of Structured Query Language.
·
Knowledge of relevant legislation.
Knowledge of professional standards.
·
Knowledge of professional standards
·
Communication skills Interpersonal
skills Organizational skills
·
Ability to work under pressure
·
Ability to work well with teams
·
Problem solving skills
·
Supervisory skills
·
Meet the requirements of Chapter Six
of the Constitution of Kenya Four(4) years of service in a comparable position
from a reputable organization
Research Assistant
Responsibilities
·
Perform supporting activities in the
data gathering process, such as preparing questionnaires or locating and screening
suitable interview subjects etc.
·
Assist Research Officer in collecting
qualitative and quantitative data relevant to the NPSC Review existing material
on the subject, such as books, newspaper and journal articles, internet
resources, published data and creating summarized reports for the researcher to
peruse.
·
Gather and put together material for
the research committee’s scrutiny Support the researcher in obtaining
funds for the project, preparing grant applications
Legal Officer
Responsibilities
·
Undertake statistical and
research work in the department to keep up to date to new developments in the
legal field
·
Represent the National Police
Service Commission in court cases to maintain the image and ensure proper
representation in cases
·
Liaise with the Attorney
General on litigation and drafting matters Secretary to the Legal Affairs,
Policy, Programmes and Appeals Committee of the Commission in the absence of
the Legal Manager
·
Provide advisory or legal opinion to
all staff to improve understanding of issues
·
Analyse, evaluate, review, plan,
recommend and draft legal documents to ensure the legal function is maintaining
deliverables
Qualifications
·
Bachelor’s degree in Law from
a recognized Advocate of the High Court of Kenya.
·
Post Graduate Diploma in Law from the
Kenya School of Law
·
Computer literacy
·
Communication skills
·
Interpersonal skills
·
Organizational skills
·
Ability to work under pressure
·
Ability to work well with teams
·
Problem solving skills
·
Supervisory skills
·
Meet the requirements of Chapter Six
of the Constitution of Kenya Four (4) years of service in a comparable position
from a reputable organization
Finance Analysts
Responsibilities
·
Analysis of all bank statements
submitted by the vettees for the purpose of being vetted.
·
Analysis of all the Income, Assets
and Liabilities declaration forms submitted by the vettees for purposes of
being vetted.
·
Analysis of all Mpesa statements
submitted by the vettees for purposes of being vetted.
·
Compile and submitted report(s) on
all financial analysis to the head of investigation; Perform any other
financial function assign by the supervisor.
Qualifications
·
Bachelor’s degree in Commerce (Accounting
or Finance option), Economics, Business Administration, Business Management CPA
Part II
·
Computer literacy Knowledge in
budgeting
·
Knowledge of relevant
legislation Knowledge of Public Finance management Communication skills
Interpersonal skills Organizational skills Ability to work under pressure
Ability to work well with teams
·
Problem solving skills
·
Supervisory skills
·
Compliance with Chapter six of
the constitution of Kenya Four(4) years of service in a comparable position
from a reputable organization
Senior
Accountant
Responsibilities
·
Facilitate the implementation of
financial policies, standards and procedures by executing the day to day
operations of the Finance and Accounts unit Contribute to the preparation and
implementation of annual work plans and cash plans for the unit
·
Act on incoming memos and direct them
accordingly
·
Provide input into the departmental
work plan and compile budget estimates to inform the overall budgeting process
·
Validate and authorize payment
vouchers to ensure accurate payments are made Validate imprest warrants to
ensure accurate amounts are authorized and disbursed
·
Reverse impress encumbrances for
surrender of imprest.
·
Approve and post encumbrances to
ensure compliance with government regulations Ensure daily check of the cash
book to maintain accurate entries
·
Prepare and reconcile bank statements
for both fund and recurrent accounts Prepare final accounts and statements and
periodic reports as required including reports on outstanding imprests and
submit to the relevant authorities for review and approval Journalize salary
vouchers.
·
Notify Authority to Incur
expenditure (AIE) holders of pending work for approval to ensure timely
submission of vouchers for funds allocated to individuals Approver for the
NPSCs internet banking
Qualifications
·
Bachelor’s degree in Accounting or
Finance Certified Public Accountant (CPA-K) finalist Computer literacy.
Knowledge of professional accounting standards.
·
Knowledge of relevant
legislation Knowledge of budgeting Communication skills Interpersonal skills
Organizational skills
·
Ability to work under pressure
Ability to work well with teams Problem solving skills Supervisory skills
·
Meets the requirement of Chapter
six of the Constitution of Kenya Six(6) years of service three(3) of which
should be in a comparable position from a reputable organization
Accountant -
Operational
Job Responsibilities
·
Implement standards, regulations and
procedures by executing the day to day operations of the unit
·
Facilitate proper office cash
management by authorizing invoices before payments vouchers are prepared;
Facilitate safe keeping of all accountable documents Approve internet banking
·
Ensure supplier definition, invoice
and Validate payments in the IFMIS system to maintain compliance of procedures
·
Prepare and examine payments and
revenue receipts to ensure compliance is maintained
·
Check validity of tax compliance
certificates online via TCC checker to ensure government regulations are
followed Maintain income and expenditure records to keep track of documents
·
Manage ledger to maintain proper
Accounts book keeping
Managerial Senior
Communications Officer
Responsibilities
·
Implement the National Police
Commission’s communication strategy and plan under the direction of the Manager
Communication
·
Research, write and distribute press
releases to targeted media, and manage office publications, as well as periodic
newsletters in line with strategy Carry out effective media monitoring using
available systems and tools and oversee the update and maintenance of National
Police Commission media resource centre
·
Support the Manager Communication in
continually evaluating external communications needs and make recommendations
on the most appropriate interventions in liaison with all relevant stakeholders
·
Prepare articles and write-ups for
internal and external publication as well as targeted presentations and
speeches as required for review by Manager Draft key messages for target
audiences internally and externally in line with National Police Commission’s
communication and public relations strategy
·
Provide professional and technical
input into the development of content and the continuous update of the office
website, and social media platforms
·
Maintain and moderate the
Commission’s information and user engagement channels including the intranet
for staff as well as the website and other social media platforms for all users
·
Track internal and external
publications and written communications to determine their effectiveness and
impact on target audiences Coordinate the preparation of communication tools
including brochures, banners and branded novelties for public functions and
publicity events
Qualifications
·
Bachelor’s degree in Journalism and
media or related disciplines from a recognized university
·
Computer literacy Writing skills
Knowledge of professional standards Knowledge of relevant legislation
Communication skills
·
Interpersonal skills Organizational
skills Ability to work under pressure
·
Ability to work well with teams
Problem solving skills Supervisory skills
·
Meet the requirements of Chapter Six
of the Constitution of Kenya Six (6) years of service three (3) of which should
be in a comparable position from a reputable organization
Information
Officer
Responsibilities
·
Participate in the implementation of
the Commission’s communication strategy and plan through the execution of the
unit’s day to day operations
·
Prepare the initial drafts of content
for the office website , and social media platforms under the direction of the
Senior
·
Communications Officer Contribute in
the development of departmental work plan and budget estimates
·
Carry out the daily management and
update of the Office’ social media platforms
·
Carry out daily media monitoring to
track and report on any articles or newsletters mentioning National Police
Service Commission or its stakeholders to inform proactive reputational
management measures
·
Provide technical and administrative
support during the preparation of communication tools including drafting of
initial content and design as well as printing the tools for public functions
and publicity events Assist in the preparation and dissemination of the
·
Information, Education and Communications
materials
·
Update and maintain National Police
Service Commission media resource centre as instructed by the Senior Officer,
·
Communications Produce multimedia
materials on office activities and archive existing content for future
reference and use Draft advertisements for publication in line with the
requirements of the Commission Draft press releases materials for review and
onward transmission by the Senior Communications Officer Ensure safe custody of
all communication tools and materials
Qualifications
·
Bachelor’s degree in Journalism &
Media Studies or related disciplines from a recognized university
·
Computer literacy Knowledge in brand
management Knowledge in creative designing packages Knowledge in budgeting
·
Communication skills Interpersonal
skills Organizational skills
·
Ability to work under pressure
·
Ability to work well with teams
Problem solving skills Supervisory skills
·
Meet the requirements of Chapter Six
of the Constitution of Kenya Four(4) years of service in a comparable position
from a reputable organization
How to Apply
Applications and Certified Copies of
the supporting documentation should be delivered to the National Police Service
Commission, SkyPark Plaza (Near Jacaranda Hotel) 5th Floor Westlands, Nairobi,
OR POSTED TO:
The Commission secretary/ Chief
Executive officer National Police Service Commission SkyPark Plaza 5th Floor
P.O. Box 47363-00100 NAIROBI Applications should be received at the Commission
on or before 17th October, 2017 The National Police Service Commission is an
equal opportunity employer. Canvassing will lead to automatic disqualification.
Note: Only shortlisted candidate will be contacted Joseph V. Onyango CS/Chief Executive
Officer NATIONAL POLICE SERVICE COMMISSION