Admin Assistant / PA Job in Kenya

Position: Admin Assistant / PA to MD
 

Location: Thika
 

Nature of Job: Full time
 

Salary: 30K - 40K
 

Summary: Our client seeks to recruit an office Administration Assistant who will double as a Personal Assistant to MD; a well-rounded and experienced person with a knack for effective performance.

Duties and Responsibilities:

·                     Organize office operations and procedures

·                     Maintain office records

·                     Ensure filing systems are maintained and up to date

·                     Define procedures for record retention

·                     Ensure protection and security of files and records

·                     Monitor and record phone calls

·                     Control correspondences 

·                     Ensure effective use of petty cash

·                     Check and maintain attendance report

·                     Review and approve supply requisitions

·                     Maintain office equipment /inventories

·                     Manage petty cash, pay casuals and liaise with accounts on all payments

·                     Manage and maintain the MD’s diary and email accounts

·                     Respond to emails as much as possible, dealing with appointments-preparing appointment schedules

·                     Ensure busy diary commitments, papers and travel arrangements are managed effectively

·                     Schedule meetings on behalf of the MD

·                     Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate

·                     Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in

·                     Prepare correspondence on behalf of the MD, including the drafting of general replies

·                     Minute general meetings as required and complete research on behalf of the MD

·                     Keep and retrieve files.

·                     Ensure guests meeting with the MD are well taken care of

·                     Provide a service that is in line with the MD’s work habits and preferences

Key Requirements and Skills

·                     Diploma / Degree in Business Management or a related field

·                     3-5 years’ experience as an office admin/Secretary/PA

·                     Excellent typing skills, speed and accuracy essential

·                     Good computer literacy (MS Office, Excel, PowerPoint)

·                     Excellent organizational skills

·                     Excellent communication skills, both verbal and written

·                     Professional telephone manner

·                     Proven ability to work under pressure and on tight deadlines

·                     Confident personality with an  ability to multitask

·                     Well presented

·                     Flexible and mature approach with ability to work unsupervised

How to Apply

If qualified send CV stating your experience, skills and qualifications to careers@britesmanagement.com

Only the shortlisted candidates will be contacted.