Administration
Our client seeks to recruit an office
Administration Assistant who will double as a Personal Assistant to MD; a
well-rounded and experienced person with a knack for effective performance.
Responsibilities:
·
Organize office operations and
procedures
·
Maintain office records
·
Ensure filing systems are maintained
and up to date
·
Define procedures for record
retention
·
Ensure protection and security of
files and records
·
Monitor and record phone calls
·
Control correspondences
·
Ensure effective use of petty cash
·
Check and maintain attendance report
·
Review and approve supply
requisitions
·
Maintain office equipment
/inventories
·
Manage petty cash, pay casuals and
liaise with accounts on all payments
·
Manage and maintain the MD’s diary
and email accounts
·
Respond to emails as much as
possible, dealing with appointments-preparing appointment schedules
·
Ensure busy diary commitments, papers
and travel arrangements are managed effectively
·
Schedule meetings on behalf of the MD
·
Filter general information, queries, phone
calls and invitations to the MD by redirecting or taking forward such contact
as appropriate
·
Ensure the MD is fully briefed on, or
prepared for, any engagements he is involved in
·
Prepare correspondence on behalf of
the MD, including the drafting of general replies
·
Minute general meetings as required
and complete research on behalf of the MD
·
Keep and retrieve files.
·
Ensure guests meeting with the MD are
well taken care of
·
Provide a service that is in line
with the MD’s work habits and preferences
Qualifications
·
Diploma/Degree in Business Management
or a related field
·
3-5 years’ experience as an office
admin/Secretary/PA
·
Excellent typing skills, speed and
accuracy essential
·
Good computer literacy (MS Office,
Excel, PowerPoint)
·
Excellent organizational skills
·
Excellent communication skills, both
verbal and written
·
Professional telephone manner
·
Proven ability to work under pressure
and on tight deadlines
·
Confident personality with an ability
to multitask
·
Well presented
·
Flexible and mature approach with
ability to work unsupervised
How to
Apply
If qualified send CV stating your experience, skills and
qualifications to careers@britesmanagement.com
Only the shortlisted candidates will
be contacted.