CARE Somalia
Job Vacancy: Office
Assistant
Department / Project:Program Support
2.0 Responsibilities and Tasks
2.1 Office Cleanliness and Other
Support Services
a) Ensures the cleanliness of the offices
and its environment
b) Ensures that the wash rooms are clean
and the accessories (tissues papers, detergents, towels etc) in use are
adequately availed and replaced where necessary
c) Dusts office documentation equipment
(computers/printers/photocopiers/faxes) and desks on a daily basis
d) Keeps windows in assigned areas clean
e) Maintains the office landscape thorough
attending to the lawn, flowers, outdoor furniture, plants and fencing
f) Provides clerical assistance to staff
through photocopying, binding, filling
g) Receives, distributes and dispatches
mails
h) Prepares and serves tea for staff as
well as guests
i) Makes requisition for the purchase of
items used frequently within his/her duties (milk, sugar)
2.2 General
a) Any other duties as may be assigned by
the supervisors
3 Required Qualifications
·
Form
four level KSCE Grade C
·
3
years of experience in similar positions
·
Good
knowledge of English and Kiswahili
·
Training
in housekeeping or related Courses
·
5
years’ experience may cover lack of Training.
4 Decision Making Authority
None
5 Key Relationships
Internal Contacts
·
Overall
reports and is accountable to Assistant Administration Officer
·
Assistant
Procurement Officer
·
Administration
Assistants
External Contacts
·
Vendors
and service providers
6 Direct Reports
None
7 Working Conditions
·
Arriving
at the office very early in the morning
·
The
position has exposure to water and dirt contamination
·
Messenger
travel gives exposure to travel risks
·
The
varied range of work puts the holder into a position of being not able to
project the amount of work load
8 Core Competencies and Values
·
Excellent
interpersonal skills
·
Initiative
·
Personal
initiative
·
Team
player
·
Sociable
and open minded
·
reliable
·
Presentable,
friendly, patient, persistent and firm
·
Hospitable
·
Ability
manage self
How to Apply
Interested candidates who meet the criteria
above are encouraged to send their application letters and detailed CV
toSOMRecruitment@care.org by 29th September, 2017.
Please indicate the title of the position
applied for as the subject line.
Only qualified candidates will be
conducted.