Job Title: Office
Assistant - Internship
Main purpose of this position is to provide
shipping, reception and general administrative support to the office
This job is located in Mombasa. Residents
of Mombasa county are encouraged to apply.
Duties
1. Shipping Support
·
Opening
new job files and tracking shipments
·
Opening
new files in the system – obtaining file reference numbers
·
Keep
into book all records into their respective files and make sure all new
shipping files have all the required documents as per the respective
consignment. Advising the HoD shipping as well as the Team Leader, Shipping and
Administration.
·
Collect
shipping charges, organise payment and processing delivery order from the
various shipping lines
2. Administrative Support
·
Make
photocopies and scan documents as assigned
·
Ensure
efficient filing of documents as instructed
·
Ensure
refreshments for staff and visitors are available
·
Occasionally,
order meals for staff/visitors especially during lunchtime working sessions.
·
running
other errands outside the office eg collecting /delivering documents to various
offices.
·
Recording
files for shipments cleared, closing the files and arranging then on the
storage shelves.
·
Assisting
in retrieving files from their storage when needed.
·
Typing
of cfs MPROS and also assist in typing guarantees
·
Receive
deliveries, record and direct them accordingly
·
Monitor
outgoing couriers, mail and sign for both outgoing and incoming deliveries
·
Carry
out regular and thorough cleaning of the office and kitchen
3. Running other errands outside the office
·
Collecting
/delivering documents to various offices
·
Paying
Office bills
·
Any
other job as allocated by management
Qualification
·
Certificate
in clearing & forwarding related courses
Skills and competencies
·
Excellent
Interpersonal skills
·
Excellent
communication skills
·
Information
management skills
·
Basic
understanding of Shipping, Logistics, and Clearing & forwarding
·
Fair
knowledge and understanding of Mombasa city limits and its environs
·
Attention
to detail
Please send your cv on or before 18th
September 2017 to careers@hrmconnection.com.
Only qualified candidates will be
contacted.
