HJF Medical Research International, Inc.
(HJFMRI) has the following vacancy within the Africa Regional Office based in
Nairobi, Kenya.
Job Re-Advertisement: Contracts and Grants Officer
Through funding agreements through the US Government, HJFMRI provides administrative support for research activities related to HIV, malaria, TB and other infectious diseases.
Main Duties and Responsibilities:
·
Assist
the department in all contracts/subcontracts/grants and sub-awards related
functions.
·
By
working closely with the various programs and under the supervision of the
supervisor, ensure compliance by creating a project expense tracker.
·
Assist
the department in RFP, RFQ and RFI processes.
·
Assist
the department in researching and developing adequate sources of supply and
services and evaluate the financial stability of potential
suppliers/collaborators.
·
Assist
in the review of new contracts, contract renewals and associated documents;
provide fact-based recommendations to internal stakeholders for constructing
the best overall strategic buy decisions.
·
Verify
subcontractor’s status in System for Award Management (SAM) to ensure
subcontractor is in good standing.
·
Ensure
accurate records of all the sub agreements are maintained to comply with audit
requirements.
·
Coordinate
audit requests and work with the auditors to address any audit related
questions.
·
Assist
in obtaining and maintaining interim progress reports from the
partners/collaborators
·
Assist
the department in closeout processes by obtaining all required documentation
·
Ensure
all relevant procedures/guidelines and policies are kept on file and are
current
·
Ensure
compliance with the Foundation’s policies and procedures.
·
Work
very closely with the foundation’s relevant departments at HQ.
·
Perform
other duties as assigned by the Contract/Grant Manager.
Qualifications and requirements:
·
Bachelor’s
Degree in Business, Accounting or related field.
·
CPA-K,
ACCA or equivalent
·
Minimum
of 3-5 years program and/or contract management experience.
·
Computer
literacy with proficiency in Microsoft applications – Proficiency in advanced
Microsoft Excel is required.
·
No
criminal record.
Required Skills:
·
Team
player with high integrity, strong written and oral communication and decision
making skills
·
Possess
in depth knowledge of contract terms and conditions and contract law
·
Excellent
negotiating, collaborating and influencing skills
·
Ability
to work in a multi-cultural environment under minimal supervision.
Terms of Employment: Reports to
the Contracts and Grants Manager.
Job
Re-Advertisement: Internal Auditor
The
Henry M. Jackson Foundation Medical Research International (HJFMRI) provides
scientific, technical and programmatic support services to global medical
research programs.
Through
funding agreements through the US Government, HJFMRI provides administrative
support for research activities related to HIV, malaria, TB and other
infectious diseases.
Main Duties and Responsibilities:
·
Assist the department in all
contracts/subcontracts/grants and sub-awards related functions.
·
By working closely with the various
programs and under the supervision of the supervisor, ensure compliance by
creating a project expense tracker.
·
Assist the department in RFP, RFQ and
RFI processes.
·
Assist the department in researching
and developing adequate sources of supply and services and evaluate the
financial stability of potential suppliers/collaborators.
·
Assist in the review of new
contracts, contract renewals and associated documents; provide fact-based
recommendations to internal stakeholders for constructing the best overall
strategic buy decisions.
·
Verify subcontractor’s status in
System for Award Management (SAM) to ensure subcontractor is in good standing.
·
Ensure accurate records of all the
sub agreements are maintained to comply with audit requirements.
·
Coordinate audit requests and work
with the auditors to address any audit related questions.
·
Assist in obtaining and maintaining
interim progress reports from the partners/collaborators
·
Assist the department in closeout
processes by obtaining all required documentation
·
Ensure all relevant
procedures/guidelines and policies are kept on file and are current
·
Ensure compliance with the
Foundation’s policies and procedures.
·
Work very closely with the
foundation’s relevant departments at HQ.
·
Perform other duties as assigned by the
Contract/Grant Manager.
Qualifications
and requirements:
·
University degree in Accounting from
a recognized institution.
·
Professional accounting
certification, such as CPA.
·
A minimum of 6 years external or
internal auditing experience.
·
Must be proficient in Microsoft Excel
and other Microsoft office applications.
·
Must have hands-on experience working
with Accounting and other financial software.
·
Must have experience in working with
NGOs and large multi-country donor-funded projects.
·
Must have thorough knowledge of audit
and compliance requirements of US Government funded projects.
·
Work experience within a medical
research setting is preferred.
·
Must be able to travel extensively
within Africa.
Required
Skills:
·
Team player with high integrity,
strong written and oral communication and decision making skills
·
Possess in depth knowledge of
contract terms and conditions and contract law
·
Excellent negotiating, collaborating
and influencing skills
·
Ability to work in a multi-cultural
environment under minimal supervision.
Competencies:
·
Team player with high integrity,
excellent communication, interpersonal, organizational and decision-making
skills.
·
Strong ability to manage multiple
priorities and projects; Ability to communicate effectively orally and in
writing.
·
Strong attention to detail and
analytical skills with ability to rapidly assess and comprehend diverse
information and draw appropriate conclusions.
·
Strong client service skills and
ability to establish and maintain effective working relationships within diverse
and geographically disbursed teams in a fast-paced environment.
Terms
of Employment: Reports to the Contracts and
Grants Manager.
HJF Medical Research International, Inc. (HJFMRI) has the following vacancy within the Africa Regional Office based in Nairobi, Kenya.
Job
Re-Advertisement: Program Manager
The
Henry M. Jackson Foundation Medical Research International (HJFMRI) provides
scientific, technical and programmatic support services to global medical
research programs.
Through
funding agreements through the US Government, HJFMRI provides administrative
support for research activities related to HIV, malaria, TB and other
infectious diseases.
Main
Duties and Responsibilities:
·
The PM will support any program
within Kenya or the Region when requested.
·
The PM will serve as a point of
contact for any of the program stakeholders when requested by the supervisors.
·
The PM must be proficient in all
Program Management functions and must be familiar with all HJFMRI managed
activities in Kenya and the region.
·
The PM will oversee budgets to ensure
fiscal compliance.
·
Assists with the preparation of
requests for contract/grant actions and proposals.
·
When requested, review and approve
subcontractor invoices and technical reports for accuracy
·
Review and ensure all program
deliverables are accurate and submitted timely.
·
When requested, prepare timely
reports in accordance with program requirements.
·
The PM is required to manage
equipment, including maintenance and final disposition, and other program
assets when requested.
·
The PM is required to travel for
extended periods when requested.
·
The PM is required to submitted
detailed trip reports to all relevant stakeholders
·
The PM must work very closely with
all programs, the relevant departments at HQ
·
Coordinates and approves the
initiation and processing of purchase orders, supply sources, work orders and
maintenance and renovation requests.
·
Performs other duties as needed and
assigned by the Contracts and Grants Manager at the HJFMRI Regional Office.
Qualifications
and requirements:
·
Bachelor’s Degree in business, public
health or related field
·
3-5 years Program Management
experience
·
Experience managing activities funded
by the US Government is required
·
Computer literacy with proficiency in
Microsoft applications – Proficiency in advanced Microsoft Excel is required.
·
No criminal record.
Competencies:
·
Knowledge of organizational
objectives, office automation;
·
ability to work completely
independently;
·
ability to use sound judgment in
solving problems;
·
ability to coordinate many complex
systems and programs at the same time;
·
excellent communication and
interpersonal skills.
·
Experience with international program
management desired.
How
to Apply:
Submit
CV, Cover Letter and List of References tonairobijobslogin@hjfmri.org by
October 6, 2017
HJFMRI is an equal opportunity employer.
HJFMRI is an equal opportunity employer.
Only short listed candidates will be contacted.
