Head of Programme Management Unit
Responsibilities
The
Head of Programme Management Unit refers to and works in close collaboration
with the Country Directors of each of the implementing agencies but will report
directly to the Country Director of DRC Kenya? Specific responsibilities
include:
·
Provide overall leadership and
management, and general technical direction, for the design and implementation
of project activities, in close coordination with consortium agency technical
staff
·
Responsible for, delivery, and
progress against agreed targets of the project across all implementing agencies
·
Responsible for managing the timely
and quality completion of all programme technical administrative financial
deliverables and reports in accordance with EU guidelines and DRC rules
·
Ensure a shared project vision and an
adaptive ‘theory of change’ (based on continuous learning from the programme)
amongst staff and across all implementing agencies
·
Serve as the principal liaison with
and build effective working relationships with the EU, PACT, IGAD, FAO and
government counterparts, local partners, communities and other relevant
stakeholders
·
Oversee the establishment of
effective project reporting, monitoring evaluation and learning, financial
management, and personnel and procurement mechanisms
·
Integrate strong visibility for EUTF
into programme outcomes
·
Develop partnerships in the
humanitarian and development community and coordinate with authorities at
Country and County/district Government levels.
·
Plan and lead quarterly consortium
Project Steering Committee meetings and Technical Working Group meetings, and
oversee implementation of corrective measure.
·
Promote sustainability of project
activities with effective networking, linkages to other programmes, capacity
building of key project staff, and strengthening community-based organizations
and mechanisms
·
Manage a team of PMU staff, including
participating in the hiring, professional development and evaluation process,
ensuring achievement of project results by setting specific goals and providing
continuous performance feedback.
Qualifications
·
Relevant university degree (Master or
Post graduate), in Social Sciences, International Development, International
Relations, Law or other relevant field.
·
Minimum of 10 years’ of professional
experience relevant for the successful implementation of cross-border
programmes
·
Experience in managing complex
activities involving coordination with multiple project partners
·
Proven experience in programme design
and management, including budget expenditure, proposal writing, staff management,
and monitoring, evaluation and reporting.
·
Proven experience in Livelihoods,
Resilience, Natural Resource Management and/or related fields in a management
capacity.
·
Demonstrated track record of strong
donor relationships, specifically EU
·
Experience living and/or working in
East Africa and/or in fragile environments preferred
·
Communication Skills: Excellent
writing and verbal skills in English.
·
Adaptability and flexibility: Ability
to manage a large workload and multiple tasks in a fast-paced environment with
tight deadlines.
·
Work style: Highly organized team
player, pro-active and with demonstrated strong personal initiative and
decision making ability. Proven solid analytical and problem solving skills.
·
Leadership skills, including ability
to build and motivate a team and willingness to deal with challenges.
·
Political and cultural sensitivity,
including ability to adapt well to local cultures.
·
Striving for excellence: focus on
reaching results in a fast paced environment
·
Collaborating: lead initiatives and
processes by involving relevant parties and encouraging feedback.
·
Taking the lead: take ownership and
initiative while setting high standards
·
Communicating: listen to other
stakeholders and staff; and you communicate concisely and persuasively
·
Demonstrating integrity: act in line
with DRC’s vision and values.
·
Demonstrated successful experience
working within a complex security environment is preferred.
How to Apply
Qualified
Candidates to Apply here
Resilience Project Coordinator
To coordinate and provide technical oversight in implementation
of Community Flood Resilience Project (CFRP) in Kakuma. The Project Coordinator
will directly report to the DRC Area Manager in Kakuma and regularly provide
updates to the Team Steering Unit (TSU).
Responsibilities
·
Coordination of the COFREP Consortium
comprising of two INGOs and one LNGO;
·
Spearhead and oversee the
implementation of the Community Flood Resilience Project (CFRP) in Kakuma
·
Supervise and provide management,
leadership and technical support to the CFRP partners in Kakuma
·
Represent CFRP in Kakuma and liaise
with national and county government authorities as well as international and
national NGOs in Kakuma
·
Ensure CFRP visibility in Kakuma
through sharing of information on CFRP work with stakeholders, attend and
participate in community meetings as needed
·
Strengthen communication channels and
networking with local authorities and any other stakeholders; ensure good
relations are maintained
·
Review project progress reports with
work plans and budget spending and give early recommendations and updates to
Team Steering Unit (TSU) on deadlines met and burn rates
·
Regularly monitor project
implementation, related expenditure, and periodic reporting
·
Ensure proper understanding and
compliance to donor grant policies by all CFRP partners through constant
coaching and mentoring of staff
·
Oversee administrative, human
resources, logistics, and fiscal management of project operations
·
Prepare and submit progress reports
and other reporting material to the Area Manager, TSU and other senior staff;
assist in preparation of quarterly and bi-annual reports
·
Prepare, monitor and review CFRP
partner action plans
·
Build a united and cohesive team and
facilitate staff development through identification of gaps in staff
performance and identification of opportunities for staff development
·
Ensure, in consultation with finance
and logistics assistants – that all local expenditure is accounted for and
proper records are kept of all cash movements as per DRC finance and
procurement procedures
·
Ensure universal standards (CHS,
Sphere) are upheld and the project meets DRC accountability framework standards
Qualifications
·
Relevant Advanced or Bachelor degree
level qualification e.g. Agriculture, Environment and Community Resilience,
Agricultural Engineering, or other fields related
·
Sustainable Livelihoods and
Resilience;
·
At least 5 years of work experience
in at management level with extensive knowledge and experience in the areas of
Drought, Flood and Livelihoods Resilience programming;
·
Proven experience in management of
consortia and partnerships;
·
Excellent proven leadership,
team-building, and negotiation skills;
·
Proven experience in training using
participatory adult learning methodologies in dry land farming and flood
management systems
·
Excellent report writing and
documentation skills in English
·
Self-motivated to remain updated with
new flood trends and technology, willingness to learn latest resilience
techniques
·
Ability to set up systems and
procedures and to ensure effective implementation;
·
Demonstrated communication and
presentation skills;
·
Previous work experience with
refugees and in the ASAL areas of Kenya is an added advantage;
·
Striving for excellence: focus on
reaching results in a fast paced environment
·
Collaborating: lead initiatives and
processes by involving relevant parties and encouraging feedback.
·
Taking the lead: take ownership and
initiative while setting high standards
·
Communicating: listen to other
stakeholders and staff; and you communicate concisely and persuasively
·
Demonstrating integrity: act in line
with DRC’s vision and values.
How to Apply
Qualified Candidates to apply here
Human Resource
Responsibilities
·
Ensure open, transparent and
effective recruitment processes ensuring adherence to DRC policies;
·
Prepare advertisements for vacant
positions and placement in relevant media;
·
Assist in shortlisting process of job
applications;
·
Schedule, organise and participate in
interviews;
·
Conduct reference checks for
successful candidates;
·
Coordinate the settling of new staff
through liaison with the Administration team;
·
Maintain full documentation of the
recruitment process and update the recruitment tracking sheet on weekly basis.
·
Resourcing for international/regional
roles and supporting countries in the recruitment process.
·
Support in recruitment and
contracting of consultants.
·
Prepare staff contracts
·
Monitor staff contract’s expiry dates
and liaise with relevant managers for action;
·
Monitor probation reviews; ensure
probation objectives are set for new employees and probation reviews are
completed on timely basis.
·
Maintain personnel files ensuring
completeness and adherence to highest level of confidentiality;
·
Maintain the HR Staff list database
of employee information and maintain quarterly API reports;
·
Maintain leave schedules, updating
and computing leave balances on weekly basis;
·
Maintain timesheets, tracking and
updating on monthly basis
·
Processing of work permits for
international staff ensuring international staff has valid work documentation.
·
Provide assistance to staff and
supervisors on HR issues.
·
Actively participate in departmental
plans and activities;
·
Carry out any other tasks as may be
assigned from time to time for smooth operation of the HR department;
Qualifications
·
Bachelor degree in Human Resource
Management or Higher National Diploma in Human Resources.
·
Minimum four (4) years experience
within HR environment in a similar role.
·
Previous work expereince with
international NGO is an advantage.
·
Knowledge and understanding of Kenyan
labour law and Immigration procedures.
·
Demonstrated ability to form
effective working relationships with people at all levels of the organisation.
·
Ability to write in a clear and
concise manner and to communicate effectively orally.
·
High level of integrity and able to
maintain highest level of confidentiality
·
Competence in handling situations
with tact and diplomacy
·
High proficiency in MS Office.
·
Must be registered with IHRM
How to Apply
Qualified Candidates to apply here