Action Africa
Help (AAH) | Uganda
Job
Opening: Finance and Administration Manager,
Uganda
Grade: AAHU 3
Department:Finance and Administration
Reports to: Country Director
Staff reporting
to this post: Finance Officer, HR &
Administration Officer & Procurement Officer
Technical
Dotted-Line link to: Finance and Administration
Director
Matrix
manages: Senior Procurement Officer, Senior Human Resource
and Administration Officer, Senior Finance Officer
Liaises with: Area Manager, Project Officers, and Programme
Administration and Support Officers
Duty Station: Kampala Country Office
Purpose of the
role: To ensure all financial processes are functioning
effectively and efficiently, monitor financial results to detect risks and
address them.
H/She will plan, execute and evaluate
all activities of financial management of AAH-I Uganda Country Programme.
The holder will be responsible for
creating, reviewing, updating and enforcing compliance of the Programme’s
financial policies and procedures.
Duties &
Responsibilities
·
Lead in the country budgeting process
and provide technical advice to support proposal writing in line with AAH-I
Finance and Resource Mobilisation guidelines and procedures.
·
Supervise, train and appraise country
accounting staff, support and maintain a competent & motivated “finance
team” through giving constructive feedback, coaching and mentoring in line with
the Human Resources Manual.
·
Periodically review and implement
financial policies to mitigate any financial risks in line with AAH-I
guidelines and donor policies.
·
Monitor all functions and
programs/projects under charge are performed within budgetary parameters, to
include performing costs control activities, monitoring revenues and
expenditures and ensuring sound fiscal control in accordance with Generally
Accepted Accounting Practices.
·
Review and monitor accuracy of work
generated in the country accounts office in relation to billing, payroll
processing, accounts payable, drafting checks and accounts receivable in
accordance with Generally Accepted Accounting Practices.
·
Maintain and reconcile bank accounts
for all funds from field accounting support personnel.
·
Review reconciliations for accounts
payable ledgers to ensure that statutory deductions (PAYE, NSSF, Local Service
Tax, withholding tax) have been paid and submitted to statutory authorities in
line with the financial policies and regulations of AAH International.
·
Prepare and review annual, quarterly,
monthly and weekly cash flow forecasts, based on cash status and generate
weekly cash flow reports in line with AAH-I finance guidelines and procedures.
·
Review and monitor the implementation
of proper audit trails, verification and reconciliation actions for all
processed work to ensure adherence to generally accepted accounting standards
and principles, established procedures, departmental guidelines and regulatory
requirements.
·
Review receipts, expenditure forms,
purchase orders, distributions and disbursement orders for the purpose of
ensuring compliance with established regulatory standards.
·
Prepare periodic accounting reports
e.g. weekly, monthly and annual reports, drafting and revising codes and
ordinances in line with AAH-I financial guidelines and procedures.
·
Plan, manage, coordinate and
implement the year end/project end closing processes and procedures for the
assigned accounting records, and provide information to auditors in line with
the financial policies and regulations of AAH International.
·
Provide technical accounting support
and interpretation to management through senior management team meetings and to
employees in line with the AAH-I financial guidelines and procedures.
Expected
Outcomes
·
Projects and country programme is
well informed and supported on budgeting.
·
Financial expenditure is in
compliance with Donor contract requirements. A draft annual Country programme
budget is prepared 3 months before the year of operation and submitted to HQ.
·
Quarterly country programme financial
report is delivered to HQ by the 30th of the following month.
·
Adequate financial systems and
controls are implemented and maintained to ensure Debtors; Creditors and Cash
balances are reduced.
·
Timely and accurate Donor reports are
prepared.
·
Timely planning for Donor and
institutional audits
Professional
qualifications
·
A Bachelor’s (honors) degree in
Commerce, Accounting or Finance with
·
A Master’s degree in Financial
Management, Accounting, Economics or a related field from a recognized
institution.
·
A professional qualification in Finance
or Accounting (Membership of ACCA, CPA)
·
Good computer applications knowledge
in respect to accounting, budgeting and cash control. As a minimum, this would
include an understanding of MS Office and Excel coupled with a strong
understanding of Finance and accounting software and knowledge of Pastel,
Navision.
Minimum
relevant experience required
·
A minimum of 5 years’ experience in
similar or higher position with at least 3 years in a Non-Government
Organisation.
·
The candidate must be 30-45 years of
age.
Additional
Skills & Competences
·
A team player with excellent
inter-personal and communication skills
·
A good command of both written and
spoken English
·
Patient, understanding and of a
pleasant character
·
Excellent Management skills
·
Able to build and develop capacity of
others
·
Commitment to the organizational
values
Application
Instructions
Contract
Duration: 02 years (Renewable subject to availability of funds
and positive appraisal)
Job
Opening: HIV Counsellor, Uganda
Grade: AAHU 9
Department:Health
Reports to: HIV Focal Person
Staff
reporting to this post: N/A
Technical
Dotted-Line link to: N/A
Matrix
manages: N/A
Liaises with: Community Welfare Structures, Health Sector staff
(midwives, clinical officers, nurses, medical officers)
Duty Station: Hoima District, Kyangwali Refugee Settlement
Purpose of the
role: To co-ordinate and provide
counselling service in coordination with the medical staff
Duties &
Responsibilities
·
Plan and oversee the delivery of the
counselling services to families, in a non-discriminatory manner.
·
To provide a group
counselling/psychotherapeutic service including post-natal depression groups.
·
Establish follow up plans to ensure
patients are fully supported to recovery
·
To develop the counselling service in
line with expressed need in consultation with the Medical Doctor and Area
Manager
·
Monitor and evaluate the service on a
regular basis, providing update reports to the Supervisor
·
Liaise with other projects to share
practice and contribute to the development counselling services
·
Conduct home visits to referred
families affected and or living with HIV/AIDs where relevant.
·
Liaise with a full range of relevant
professionals in social work, health, education and voluntary agencies, in
order to co-ordinate services for families and to raise awareness of
counselling services
·
Arrange regular monitoring sessions
with community based social workers and village health teams.
·
Carry out any other duties as
required by the supervisor
Expected
Outcomes
·
Counselling/psychotherapeutic
services delivered
·
Home visits to referred families
conducted
·
Follow up plans for patients on ARVs
established
·
Regular community awareness and
monitoring sessions carried out
Professional
qualifications
·
A Bachelor’s degree in Social
Sciences, Counselling or a related qualification from a recognized institution
·
Demonstrated knowledge of community
participatory approaches
Minimum
relevant experience required
·
At least 3 years’ experience in
similar or higher position with International NGOs.
·
Three (3) years of progressively
working in natural resources, environment and energy.
·
Experience of working in projects in
humanitarian and development settings
Additional
Skills & Competences
·
A good command of both written and
spoken English with working knowledge of Kiswahili an added advantage
·
A team player with excellent
inter-personal and communication skills
·
Excellent computer skills (MS Word,
Excel, internet)
·
Strong communication, including
written and presentation skills.
·
Ability to work under pressure and to
make accurate decisions.
·
Patient, understanding and of a
pleasant character
·
Able to build and develop capacity of
others
·
Commitment to the organizational
values
·
Ability to ride motorcycle, with a
valid rider permit
Application
Instructions
Contract
Duration: 03 months (Renewable subject to
availability of funds and positive appraisal)
Job
Opening: Natural Resources Officer, Uganda
Grade: AAHU 7
Department: Livelihoods
Reports to: Livelihoods Coordinator
Staff
reporting to this post: Environment Educator,
Technical
Dotted-Line link to: N/A
Matrix
manages: Community Based Extension
Workers
Liaises with: Programme Area Manager, Community Welfare Structures,
District Focal persons, Project staff
Duty Station: Hoima District, Kyangwali Refugee Settlement
Purpose of the
role: To support sustainable
utilization of natural resources, shared environment and promote safe access to
energy (fuel).
The incumbent will build resilience
of the target communities’ in disaster risk reduction, climate change
adaptation and ecosystem management.
S/he will proactively promote
appropriate smart climate (green) technologies and approaches in collaboration
with private sector and development actors and determine how best to
incorporate these approaches into AAH Uganda operations.
Duties &
Responsibilities
·
Develop strategies/activities for
sound sustainable management of natural resources and ensure that they are
effectively implemented on time and within budget.
·
Provide technical support to ensure
the integration of sound natural resource management considerations into the
District Environment Action Plan and development plans;
·
Work closely with the relevant
agencies, institutions and individuals to promote environmental management for
mitigating environmental damage.
·
Plan to establish and maintain
woodlots in the host community and refugee settlement. Promote restoration of
the depleted forest cover through tree-planting at household levels.
·
Provide technical assistance to
refugees and host communities in energy saving stoves and use to reduce the
amount of fuel (firewood) required for cooking e.g rocket Lorena stoves.
·
Promote appropriate technologies and
approaches to energy utilization, including fuels, renewable energy, stoves and
lighting and powering technologies.
·
Plan to implement activities on
energy for cooking, lighting and powering, including renewable energy, with a
view towards enhancing self-reliance, education and protection.
·
Promote awareness-raising on energy
issues through community campaigns on the benefits and use of clean energy for
cooking and lighting to enhance adoption.
·
Provide technical support to
communities in development of community based disaster risk reduction plans and
ensure that they are well implemented.
·
Facilitate production of briquettes
to conserve environment at household level; both domestic and commercial
production in partnership with the private sector.
·
Promote new smart climate (green)
technologies and approaches as necessary with possibilities of scaling-up and
replication.
·
Promote sustainable exploitation of
natural resources by the target communities.
·
Develop plans for all activities
under natural/energy/environment and ensure that they are effectively
implemented within specified budget and time.
·
Coordinate energy and environment
interventions with different stakeholders including the local authorities,
implementing partners and private sector.
·
Conduct research studies on energy
and environment for refugees/host community and establish effective
coordination, monitoring and evaluation systems.
·
Support the effort in resource
mobilization for energy and environment-related activities with emphasis on
non-traditional donors.
·
Document and draw from good practices
and lessons learned for dissemination in collaboration with Monitoring,
Evaluation and Learning guidelines.
Expected
Outcomes
·
Woodlots established and maintained
in the host community and refugee settlement
·
Restoration of the depleted forest
cover promoted through household levels tree-planting.
·
Technical assistance provided to
refugees and host communities in energy saving solutions
·
Research papers and success stories
on energy and environment developed and disseminated
·
Coordination, monitoring and
evaluation systems on natural resource management established.
·
Environment and Natural resource
management good practices and lessons documented
·
Timely and accurate Donor reports are
prepared.
Professional
qualifications
·
Minimum of Bachelor’s Degree in
Natural Resources, Environmental Sciences, Forestry, Agro-Forestry or other
related fields from recognized University or Institution.
·
Demonstrated knowledge of community
participatory approaches and disaster risk reduction.
·
Demonstrated knowledge of supporting
a comprehensive approach to biodiversity, safe access to energy and/or climate
change.
·
Knowledge of the concepts, principles,
techniques and practices of energy, environment and/or climate change.
Minimum
relevant experience required
·
Three (3) years of progressively
working in natural resources, environment and energy with International NGOs or
local government.
·
Understanding of emerging sustainable
and appropriate energy technologies and renewable energy
·
Extensive experience of working in
natural resources, environmental management, climate change, mitigation and
adaptation
·
Experience in coordinating of energy
and environment-related projects in humanitarian and development settings
Additional
Skills & Competences
·
A team player with excellent
inter-personal and communication skills
·
Excellent computer skills (MS Word,
Excel, internet)
·
Strong communication, including
written and presentation skills.
·
Ability to work under pressure and to
make accurate decisions.
·
Excellent analytical and coordinating
skills
·
A good command of both written and
spoken English with working knowledge of Kiswahili an added advantage
·
Patient, understanding and of a
pleasant character
·
Excellent Management skills
·
Able to build and develop capacity of
others
·
Commitment to the organizational
values
·
Ability to ride motorcycle, with a
valid rider permit
Application
Instructions
Contract
Duration: 03 Months (Renewable subject to
availability of funds and positive appraisal)
How to apply:
Interested persons who meet the above
criteria should submit their applications (together with an updated CV) with at
least three suitable referees with their email and telephone contacts and
address their application, by email only to;
Senior Human Resource &
Administration Officer,
Action Africa Help Uganda;
Plot 72 Ntinda Road, P O Box 10501, Kampala, Uganda.
AT : recruitug@actionafricahelp.org
Action Africa Help Uganda;
Plot 72 Ntinda Road, P O Box 10501, Kampala, Uganda.
AT : recruitug@actionafricahelp.org
Please indicate the role you are
applying for in the subject line of your email.
A detailed Job Description of the
role can be viewed at http://www.actionafricahelp.org/opportunities/jobs
Deadline for receiving the
applications is: 2 October 2017.
