Job Vacancy: VAT
/ Data Entry Assistant
Project: Kenya Supply Chain Systems
Strengthening
General Summary and Background: The purpose of the Kenya Supply Chain Systems Strengthening (KSCSS) Activity under the USAID Global Health Supply Chain Program – Procurement and Supply Management project is to address the supply chain and health commodity systems strengthening needs of the family health, malaria and HIV∕ AIDS programs within Kenya.
General Summary and Background: The purpose of the Kenya Supply Chain Systems Strengthening (KSCSS) Activity under the USAID Global Health Supply Chain Program – Procurement and Supply Management project is to address the supply chain and health commodity systems strengthening needs of the family health, malaria and HIV∕ AIDS programs within Kenya.
The Activity will support the Ministry of
Health’s (MOH) Department of Family Health (DFH), National Malaria Control
Program (NMCP), and the National AIDS and STI Control Program (NASCOP) and the
County Health Management Teams in 14 counties.
The VAT/Data Entry Assistant will support the Finance and Accounts team based in the Nairobi office. The position will report to Finance and Accounts Specialist, Nairobi.
Principal Duties & Responsibilities (Essential Functions):
The VAT/Data Entry Assistant will support the Finance and Accounts team based in the Nairobi office. The position will report to Finance and Accounts Specialist, Nairobi.
Principal Duties & Responsibilities (Essential Functions):
She/he will Support Finance and Accounting
Team with all administrative needs which include;
·
Handle
the administrative functions associated with the DA1 process to claim VAT for
the KSCSS activity.
·
This
includes liaising with Finance and accounts team to retrieve back-up documentation/Invoices,
preparing the DAI forms in quadruplicate, liaising with the vendor for typing,
ensuring the necessary copies are made and ensuring delivery of the DAI forms
to USAID.
·
Maintain
and update VAT tracker on a daily basis.
·
Scanning
and filing soft copies of financial documents in share point and hard copies in
line with finance and office procedures.
·
Photocopying,
binding documents, and retrieving any necessary back-up documentation to ensure
that all accounting and finance files are complete and filed safely.
·
Collects,
records, deliver (e.g. NSSF & NHIF) and distribute cheques and payments
remittance slips to respective vendors.
·
Maintain
stock records for stationery and supplies for the office, prepare request for
replenishment in line with office procedures.
·
Undertakes
other activities and performs any other tasks as may be assigned from time to
time.
Job Qualifications
·
Certificate
in Administration or other related studies
·
Three
years professional experience. Experience in processing DA1 forms will be an
added advantage.
·
Excellent
interpersonal and communications skills.
·
Ability
to work in a team environment is a must.
·
Ability
to exercise confidentiality and high levels of professionalism.
·
Computer
skills including strong knowledge of Microsoft Excel, Word and Office
applications.
·
Written
and spoken fluency in English required.
How to Apply
Send email to psmkenya@gmail.com
Send email to psmkenya@gmail.com