Administrative & Logistics Assistant
UDPK/08/17-01
The United Disabled Person of Kenya
(UDPK) is a Federation of Organizations of persons with disabilities in Kenya
that was formed in 1989. UDPK’s mission is to advocate for inclusion of persons
with disabilities in all aspects of development. UDPK wishes to recruit a
qualified person for the following vacant position.
The Administrative and Logistics
Assistant will work closely with and report directly to the Finance and
Administration Officer. He /she will be directly contributing in the following
activities;
Roles
·
Ensuring the logistic functions serve
project needs in accordance with UDPK’S procedures by:
·
Participating in the raising of
Purchase Service Requests (PSR) by adhering to the laid down commitment of expenditure
procedures for review by the Finance and Administration Officer
·
Ensuring all purchase files are
properly kept and they contain all necessary support documentation
·
Implementation of the equipment and
stores management and maintenance to ensure proper monitoring and usage
·
Supporting the monitoring of fleet of
vehicles and monitor the vehicle movement schedule and the monthly report
sheet.
·
Liaising with the regional program
coordinators for follow up to report on site activities, plan of purchases and/or
any other issues that need to be managed between the field and the main office.
·
Supporting the implementation of
front office functions
Expected Outcomes
·
Efficiency in the administration and
logistics office
·
Proper and efficient usage of the
fleet of vehicles
·
Proper adherence to laid down
procedures and deadlines and effective filing of logistical documents
·
Understanding of the functioning of
the administration and logistics department
Requirements
·
Diploma in Purchasing and Supplies/
Office management and/or any other relevant field with practical experience in
a busy logistics office for a period of at least 2years
·
At least possess CPA part I
·
Preferably possess a driving license
and 1-year driving experience
·
Preferably at least 2 years’
experience working with an NGO
·
Should possess organization skills,
be a team player, pay attention to details and be cost conscious.
How to Apply
UDPK is an equal opportunity
employer. Any qualified interested persons are encouraged to apply by
submitting, an application letter stating their current and expected
remuneration, detailed CV, with copies of academic and professional credentials
and contacts of 3 referees to the emailudpk@udpkenya.or.ke not later than 30TH September 2017.
The email subject should be clearly
marked: “Application for Administrative and Logistics Assistant”
Qualified Women, Youth and Persons
with disabilities are encouraged to apply.