SAPCONE
Job Vacancy: Administrative
Assistant
Reporting To: Finance and Administrative Manager
Start Date: 13th October, 2017
Location: Lodwar
Deadline to Apply: 6th, October 2017
About SAPCONE: SAPCONE is a Kenyan based non-profit making indigenous
organization with diverse development in Kenya and more so in ASAL and South
Omo zone in Ethiopia.
The main activities have revolved
around; good governance and human rights, education and child protection
initiatives and natural resource management.
SAPCONE involved in other community
development interventions such as rain water harvesting and livelihoods
Programmes that are labor intensive like road works and sanitation improvements
in households, in and around Turkana County.
It also deals with civic education
and promotes peace building and conflict mitigation, Emergency response, Conflict
early warning and families’ re-unification as a result of cross border
atrocities among other programmes and projects.
About the Role: The Administrative Assistant under the general supervision
of the finance and administration manager within the limits of SAPCONE policies
and procedures maintains office operations within SAPCONE Office in (Turkana).
Below is a list of some of the
general duties and responsibilities of the Administrative Assistant to be
carried out as needed according to the determination of the supervisor?
Duties and Responsibilities
• Front office / Reception management
including guiding and welcoming visitors, answering calls, responding to
enquiries, taking/relaying messages etc.
• Coordinate the courier service and
ensure correct and timely billing of courier services to projects.
• Coordinating and ensuring office
cleanliness at all times and Supervising office cleaner/cleaning company
• Ensure that the office runs
smoothly, specifically overseeing the management of general office supplies and
stationery to ensure the smooth running of the organization.
1. Ordering, shopping and
distributing of office supplies for the office, including cleaning items, tea
supplies and others, through process maker
2. Oversee the ordering and management
of kitchen and cleaning supplies
3. Maintains supplies by checking
stock to determine inventory levels; anticipating requirements; placing and
expediting orders and stocking items
• Ensuring utility bills are up to
date to avoid electricity and water interruptions
• Keep track of office related
payments deadlines, contracts, for effective office management to avoid any
penalties or inconveniences.
Logistics:
1. Support in the booking of
accommodation and making ground transport arrangements and for visitors and
staff in the region you are supporting
2. Support in booking venues for
meetings and trainings when required, and assist in event planning and
implementation
3. Ensure timely billing of vehicles
used by staff in the region you support, and effective management of vehicles,
including SAPCONE owned vehicles.
Safety and Security
1. In charge of monitoring the guards
and alarm services as per the guidelines provided
2. Ensuring First aid kits and other
safety equipment such as fire extinguishers have been serviced and are up to
date
Any other duties as assigned by the
supervisor
Required Qualifications
·
Diploma in Business Administration or
related field.
·
Flexible, motivated and ability to
persistently drive issues to closure
·
Ability to operate in a dynamic
environment and communicate with various levels of staff
·
Strong work ethic, team player and
ability to maintain a high degree of integrity & professionalism in
performing assigned responsibilities
·
Good spoken and written English is
essential
·
Well organized and keen to detail
·
Strong computer skills in Microsoft
packages, including Word, Excel, and Outlook
How to Apply
Please submit your Updated C.V. and
cover letter indicating the position on the subject line to
hr@turkanapeople.org handwritten application must be addressed to undersigned
before close of business on 6th October, 2017.
The Human Resource Coordinator,
SAPCONE-Turkana
P O Box 125, Lodwar 30500 Lodwar.
Note: SAPCONE is an equal opportunity
employer. Women are especially encouraged to apply.SAPCONE-Turkana
P O Box 125, Lodwar 30500 Lodwar.