Short-term Administrative Assistant
Short-term Administrative Assistant, USAID/Kenya and East
Africa Kenya Support Project, Kenya
MSI,
a Tetra Tech Company, is a Washington, DC metro area international development
firm with a 35-year history of delivering development results across the world.
Our core expertise is in the fields of monitoring and evaluation (M&E),
institutional development, public sector management, governance and
anti-corruption. MSI implements nearly 100 projects in 90 countries around the
world such as Jordan, Morocco, Lebanon, Syria, Pakistan, Afghanistan, Colombia,
and Mexico.
Project Summary:
The
project objectives are geared to support and strengthen the current USAID/Kenya
East Africa strategy in meeting day to day information needs in order to make
informed program management decisions, as well as to provide substantive
support with qualitative, quantitative, and analytical information to assist in
continually assessing and evaluating the Mission’s development hypothesis.
It
also assists the Mission with its public education goals by providing
qualitative and anecdotal evidence on the effects of projects on the lives of
individual beneficiaries.
Please Note: only Kenyan citizens are eligible for this
position.
MSI
seeks to hire a short-term administrative assistant to coordinate all travel
and events, support operations, finance and technical teams and perform other
administrative duties including coverage for reception as requested. The
expected period of performance is late September through early January, 2018.
Responsibilities
·
Facilitate and coordinate travel
needs, including flights, hotels and ground transportation.
·
Coordinate conferences and/or
requested services including reserving conference rooms and facilitating
participants’ needs.
·
Develop relationships with service
providers, obtain quotes for services as required and compile bid analyses for
all procurement documents relating to travel and general procurements.
·
Track and maintain event diaries and
facilitate requested services.
·
Assist staff with overflow work
including word processing, data entry and internet research tasks.
·
Maintain purchase order files,
databases and update internal trackers as guided.
·
Welcome and attend to all office
guests and answer the office telephone.
·
Any other assignments as determined
by project needs .
·
Process payments ready for settlement
by accounts.
·
Prepare tax refund forms.
·
Timely scanning of financial
documents.
Qualifications
·
Minimum two (2) years of experience
in administrative and/or operational management with an international
organization.
·
Bachelor’s degree in administration
or other related discipline.
·
Strong ability to pay attention to
detail and follow instructions.
·
Exceptional computer skills in MS office
programs.
·
Excellent English writing skills and
speaking ability.
How to Apply
Apply
here through this link before
11 Oct 2017