Accounts Clerks
The primary purpose of the Banks’s
administrative expenses is to provide efficient transaction processing services
with respect to the capital and administrative expenses of the Bank and of all
bilateral funds.
The Division not only ensures that
expenses incurred are in accordance with Bank policies but also actively seeks
opportunities for savings for the Bank in the management of expenses. Ensure
the Banks’s financial rules and regulations are respected and all working procedures
are adhered to in processing payments related to administrative expenses.
Duties
The Accounts Clerk will undertake the
following functions:
Payment of per diem
·
Receive and review missions /trips
created by departments for individual consultants.
·
Ensure that information contained in
the mission/claims is complete and process perdiem related requests timely.
·
Work closely with user departments
and SAP Competence Centre to ensure solution.
·
Generate accounting entries using the
appropriate transaction codes – SAP Travel module, and ensure related Bank’s
travel policies are followed.
·
Ensure that payment proposal is
generated for per diem and advances processed, review the correctness of the
bank details, amount and corresponding currencies.
·
Follow up all payment proposals
submitted for posting to FTRY to ensure they are paid timely.
Processing of Claims
·
Follow up all un-submitted mission
claims for individual consultants for subsequent adjustment.
·
Receive and review claims for
reimbursement of mission expenses and ensure that they are approved.
·
Check the appropriateness, and
sufficiency of supporting documents submitted and ensure they are eligible as
per the Bank’s travel policies.
·
Verify hotel bills, receipts,
boarding passes etc. submitted as justification for reimbursement of mission
expenses.
·
Apply the latest Presidential
Instruction on Missions and Travels in processing mission claims.
·
Pass accounting entries for mission
claims processed, and entries for refunds to the Bank.
·
Prepare accounting entries for
refunds to the Bank.
·
Ensure the reimbursement to and
deduction from individual consultants for all mission claims processed are
effected appropriately and timely.
General Duties
·
Prompt processing of requests for
payments to firms providing consultancy services, suppliers of goods and
services for the Bank’s expenses under administrative budget of the Bank.
·
Ensure refund to firms consultants,
are in line with the contract and as per the Bank’s procurement and travel
policies.
·
Ensure that request for replenishment
of petty cash funds are appropriately supported and expenses are eligible and
pass appropriate entries for timely processing and refund.
·
Process requests for payments to
interpreters promptly.
follow-up on the progress of payments processed for suppliers, petty cash replenishment, and other external vendors.
follow-up on the progress of payments processed for suppliers, petty cash replenishment, and other external vendors.
·
Investigate, follow up and take
action for all unprocessed, unpaid and returned payment requests.
·
Generate a weekly report regarding
all payments processed, rejected and clarification requested for additional
information to ensure that payment requests are not omitted and to avoid delays
and errors.
·
Perform any other assignments as may
be delegated.
Requirements
·
Hold at least a Bachelor’s degree or
its equivalent in Accounting.
·
Have a minimum of four (4) years of
experience in a similar position in Financial Multilateral institution or any
other similar institution.
·
Private Sector experience is an added
advantage.
·
Analytical skills and ability to work
with deadlines and convey accurate information.
·
Strong communication skills and
commitment to search for and produce innovative and creative new approaches to
handle day-to-day activities.
·
Up-to-date knowledge and detailed
understanding of current changes and required skills.
·
Ability to apply business knowledge
to the resolution of problems and identifies solutions to the benefit of the
client (internal and external) and the organization.
·
Strong client orientation and ability
to work in a team and develop strong relations.
·
Ability and commitment to ensure that
full use is made of the systems, procedures and culture within the organization
in order to deliver the required results.
·
Strong verbal and written
communication skills in English or French. Preferably with working knowledge of
the second language.
·
Ability in use of the Bank standard
software: Excel, Word, Power points; MS projects, Access and SAP would be an
added advantage
How to Apply
The African Development Bank group
has retained devex to assist with this appointment. To apply, please click on
“apply” as displayed on the application page or access through the following
link:
This position does not attract
international terms and conditions (the post holder will be considered as a
local staff and will not have international terms and conditions of
employment).