Personal Assistant
Sheer Logic is looking to engage a
dynamic, high calibre Personal Assistant with the below qualities:
Responsibilities
·
Organise, manage and run the
Directors Office to include filter of incoming visitors, correspondence, emails
and telephone calls, highlighting urgent and priority matters requiring the
Director’s attention;
·
Draft, type and dispatch memoranda,
acknowledge letters and responses to correspondence, and follow up with
relevant action officers;
·
Proof read routine documents prepared
for the Director’s signature in consultation with originating officers;
·
Prepare various reports for Director’s
Office including creation of spreadsheets, charts, databases, and application
of relevant software;
·
Draft correspondence, speeches,
presentations, and announcements from the Director’s Office;
·
Schedule meetings between the
Director and key stakeholders within and outside the company and effectively
manage the diary;
·
Draft agendas, compile and distribute
relevant documents and briefings, take minutes and maintain records for the
Director’ meetings;
·
Prepare Board Papers on time in
collaboration with other departments and stakeholders;
·
Maintain and manage Executive
Director action log across all organization engagements both internal and
external;
·
Compile, schedule and prioritise
engagements, appointments, invitations, and other requests for weekly dairy
meetings;
·
Make travel arrangements for the
Director, coordinating flights, accommodation and other itinerary specifics;
·
Coordinate logistics and
documentation for visiting delegations; and
·
Provide administrative support to the
Director including preparation of administrative forms and processing of
requests.
Qualifications
·
A Bachelor’s degree in Management,
Business Administration, Office Management Secretarial Studies, Communication,
Public Relations or related disciplines;
·
A minimum of 5 years’ experience as
Executive or Administrative Assistant to a Director, Chief Executive Officer or
Chief of Party preferably of an international, multicultural organisation;
·
Advanced Information technology
skills including word, excel, access, PowerPoint Ms outlook; and
·
Highly developed analytical skills
with ability to prepare, analyse and interpret data and reports.
How to
Apply
Kindly send your CV to sheerlogictalentsourcing6@gmail.com by 28th August 2017. Subject head should read
“Personal Assistant”