Senior Field Accountant
The Elizabeth Glaser Pediatric AIDS
Foundation (EGPAF) is the global leader in the fight against HIV and AIDS for
Pediatric and families.
In 2015-2016, EGPAF is supporting
activities in 19 countries. In Kenya, EGPAF works in partnership with the
Ministry of Health and various County Governments to support HIV Prevention,
Care and Treatment in 12 counties. EGPAF is mainly funded by PEPFAR through the
Centers for Disease Control and Prevention (CDC) and the United States Agency
for International Development (USAID).
To ensure that EGPAF Kenya Field
Offices financial and accounting operations are in strict compliance with EGPAF
policies and procedures and specific donor rules and regulations. Also seek to
strengthen existing financial controls in the field offices with a view to
improving internal controls and ensuring efficient and prudent use of donor
funds.
Responsibilities
Accounts Payables
·
Review adequacy of supporting
documentation for all documentation forwarded for payment
·
Review of all Mobilepayments to
ensure completeness and accuracy
·
Responsible for timely processing of
staff advances for travel and activities in the sub-offices
·
Responsible for ensuring that
supplier invoicessubmitted in the fieldoffice are paid within the agreed
timelines
·
Responsible for reconciliation of
supplier statements
·
Responsible for ensuring that all
hard copy vouchers are duly authorized before payment and filing
·
Provides a monthly payment tracker
for Invoices and Mobile Payments
·
Manages a systematic financial filing
system that is sequential, complete and up to date at all times both scanned
and hard copies
·
Pro-actively addresses identified
monthly compliance issues regarding payables from HQ and between Nairobi &
field Offices
Accounts Receivables
·
Responsible for implementing EGPAF
Kenya’s advances liquidation policy
·
Reviews and signs off on all
submitted Field Expense Reports, ensuring the validity and accuracy of all
submitted support documentation.
·
Reviews posting ofthe advances
liquidating expenses into QuickBooks for accuracy
·
Maintains the field officeAged
Advances report and ensures follow up of any outstanding amounts/ recovery from
Payroll
·
Provides monthly analytics on
advances liquidation compliance trends
Cash/Bank Management
·
Reviews and approves expenses
incurred from petty cash, conducts surprise cash counts and trains Office
Administrative Manager on petty cash policies
·
As custodian of the check books, ensures
safety, sequential check writing, counterfoil controls and application of new
check books as appropriate
·
Monitors field offices bank accounts
balances and advises on funds transfer periods and amounts
·
Ensure timely banking of any unspent
amounts refunded by staff as well as any cheques written in favor of the
foundation for various transactions
Statutory Requirements
·
Ensure all statutory remittances are
paid on time, and that accurate amounts are paid
·
Monitor news for changes in statutory
requirements and regulations and consequently develop and implement the
necessary procedures to facilitate adherence to statutes
·
Maintain and update statutory
remittances file, conducting period audits of the files to ensure ability to
satisfy any statutory scrutiny
Monthly Reporting activities
·
Supervises timely posting of all
transactions as well as ensuring consistency, accuracy and completeness of such
transactions.
·
Performs accurate bank
reconciliations at least monthly from the field office accounts
·
Ensure field office meets all Nairobi
reporting deadlines for Quick Books end of the month reports.
Audit & Compliance Review Support
·
Support Donor related Compliance
/Business SystemsReviews , including follow up and complete resolution of
findings
·
Support EGPAF’s annual internal
andExternalaudits and Compliance Review functions and follow up of findings
Other Responsibilities
·
Provide financial technical support
to the program team during Monthly activity Budgets preparation
·
In liaison with HR, orientation of
new staff on finance policies and procedures
·
Responsible for training staff on
proper timekeeping principles per USG regulations
·
Any other work related duties as may
be assigned
Qualifications
·
A wide understanding and experience
working with USG funded projects
·
Minimum Degree in related Business
Field; CPA VI or equivalent
·
Minimum three years working in donor
funded project accounting (preferably USG funded) at a senior level
·
Excellent communication skills
·
Well developed interpersonal skills
·
Strong work ethic and ability and
willingness to work long hours
·
Able to work in team settings and
willingness to learn
·
Cross-cultural competence as
demonstrated by confidence and ability to make relevant presentations to
diverse audiences
·
Proficiency in Online QBKS is an
added advantage
·
Willingness to travel
How to Apply
If you meet these qualifications,
apply online though our recruitment
portal.
Senior Procurement Officer
The Elizabeth Glaser Pediatric AIDS
Foundation (EGPAF) is the global leader in the fight against HIV and AIDS for
Pediatric and families. In 2015-2016, EGPAF is supporting activities in 19
countries.
In Kenya, EGPAF works in partnership
with the Ministry of Health and various County Governments to support HIV
Prevention, Care and Treatment in 12 counties.
EGPAF is mainly funded by PEPFAR
through the Centers for Disease Control and Prevention (CDC) and the United
States Agency for International Development (USAID).
EGPAF Kenya is looking to recruit Senior Procurement Officer to be based in Homabay. Manage the Procurement Unit in Homa Bay.
EGPAF Kenya is looking to recruit Senior Procurement Officer to be based in Homabay. Manage the Procurement Unit in Homa Bay.
Responsibilities
·
Ensures project procurements are
conducted within the stipulated timelines (timely project procurements)
·
Ensure compliance with foundation
policies and procedures
·
Ensures timely payment of suppliers
and merchants
·
Together with project team, supports
procurement to avoid unnecessary procurements
Requirements
·
Minimum Business related degree and a
diploma in purchasing and supplies management
·
Three years’ Experience
·
Experience in supervising staffs in a
busy environment
·
Uncompromising Integrity
·
Strong negotiation and persuasion
skills
·
Excellent oral, negotiation and
written communication skills
·
Strong organizational and time
management skills
·
A start-up personality; independent,
systematic attention to detail, structured thinker, flexible and able to deal
well with short lead times
How to Apply
If you meet these qualifications,
apply online though our recruitment
portal.
Store/inventory Assistant
The Elizabeth Glaser Pediatric AIDS
Foundation (EGPAF) is the global leader in the fight against HIV and AIDS for
Pediatric and families. In 2015-2016, EGPAF is supporting activities in 19
countries.
In Kenya, EGPAF works in partnership
with the Ministry of Health and various County Governments to support HIV
Prevention, Care and Treatment in 12 counties.
EGPAF is mainly funded by PEPFAR through
the Centers for Disease Control and Prevention (CDC) and the United States
Agency for International Development (USAID). Support the Procurement
Logistic Officer in day to day management of the fleet, assets and stores.
Responsibilities
·
Store and release supplies or
equipment
·
Compile the records of the supplies
·
Conducting stock takes quarterly
·
Record the number and the kinds of
supplies
·
Securing the status of each supply
·
Collation of vehicle monthly reports
·
Manage distribution of all supplies
and goods bought by the foundation as per the policy
·
Ensures all foundation assets are
tagged, recorded in the data base and verified before dispatch from the office
Requirements
·
Diploma in storekeeping or Purchasing
and Supplies Management/ Transport and Logistics
·
Three years’ experience in inventory
management
How to Apply
If you meet these qualifications,
apply online though our recruitment
portal.
Only shortlisted candidates will be
contacted