Procurement Supervisor
Grade OAG 6
Job Ref. No CS/SP/01/02/2017
Job Ref. No CS/SP/01/02/2017
Purpose of the Job
This position is responsible for the
timely and efficient procurement of goods, services and works for the Office.
Responsibilities
·
Ensure compliance with the Public
Procurement and Asset Disposal Act, 2015.
·
Ensure timely and efficient
procurement of goods, works and services and observe transparency, fairness and
competitiveness in the process.
·
Participate in preparation of bidding
documents, receipt of tenders and ensure that the bids are in safe custody
where applicable.
·
Prepare regulatory reports and ensure
timely reporting to the relevant authority(s).
·
Spearhead supplier prequalification
and registration processes and conduct market surveys from time to time.
·
Coordinate procurement activities on
the e-platform.
·
Ensure proper storage of goods
received in the stores and proper inventory management
·
Coordinate procurement and disposal
activities including advertising, opening and evaluation of tender documents.
·
Implement various procurement
decisions including, preparation of contract documents.
·
Maintain and archive tender,
procurement documents and records for required period.
·
Participate in the preparation of
consolidated procurement and disposal plans and ensure adherence to approved
Procurement & Disposal Plan.
·
Assist the end users in developing
quality specifications for goods, services and works.
Requirements
·
A Bachelor’s degree in Procurement or
its recognized and equivalent qualification from a reputable university.
·
Diploma in Procurement, Supply Chain
Management or equivalent qualification from a recognized institution.
·
A member of KISM or a relevant
professional body.
·
High degree of professional
competence and administrative capacity required for effective planning,
direction, control and coordination of Supply Chain Management programmes.
·
Ability to articulate, interpret
supply chain goals, policies and programmes and relate them to the supply chain
function.
·
Practical working knowledge and
competence with purchasing management software and/or automated procurement
systems is mandatory.
·
5 years relevant working experience.
Core Competencies
·
Ethical: Understand ethical behaviour
and public sector practices. Ensure that own behaviour and behaviour towards
others is consistent with these standards and aligns with the values and
ethical standards of the Office of the Auditor – General.
·
Linguistic Analytical: Ability
Understands complicated linguistic information, both spoken and written. Produces
own documents of high quality.
·
Problem Solving: analytical ability
Assess problem situations to identify causes, gather and process relevant
information, generate possible solutions, and make recommendations and/or
resolve the problem
·
Effective Communication: Speak,
listen and write in a clear, thorough and efficient manner using appropriate
and effective communication tools and techniques. Speak eloquently and
engagingly in meetings, in one-on-one situations as well as in small and large
groups. Listen, be receptive to the counterpart and adapt to the situation.
Adjust the message to the recipient.
·
Teamwork: Work cooperatively and
effectively with others to set goals, resolve problems, and make decisions that
enhance effectiveness within the Office.
·
Negotiation skills: Ability to
communicate back and forth, for the purpose of reaching a joint agreement about
differing needs or ideas.
·
Planning and organizing: Set goals,
create and implement actions plans, and evaluate the process and results.
Determine priorities, develop a work schedule, monitor progress towards goals,
track details, data, information and activities to ensure the alignment of work
to the organizational goals.
Procurement Manager
Grade OAG 5
Job Ref. No CS/MP/01/01/2017
Job Ref. No CS/MP/01/01/2017
Purpose of the Job
This position is responsible for
coordination of procurement functions in the Office of the Auditor General and
ensure that procurement processes are carried out in line with the procurement
law and laid down procedures.
Responsibilities
·
To ensure that all procurements are
carried out in line with the law, policies and regulations.
·
To ensure all departments and staff
in the Office of the Auditor General are familiar with and comply with the
provisions of procurement law and other related guidelines.
·
Maintains accurate records of goods
purchased, disbursed and defected as well as contract files of vendors to
ensure suppliers’ qualifications, timely deliveries and quality controls
·
Evaluates bids made by vendors and
makes recommendations based on commercial and technical factors
·
To lead the supplier negotiations,
recommend supplier selection and implement contracts designed to encourage
continual improvement.
·
To prepare bid documents, quotations
and requests for proposals for use by the Office.
·
To draft vendor contract documents
for approval by the Head of Procurement.
·
To supervise and allocate tasks to
subordinates in the Section.
Requirements
·
A Bachelor’s degree in Procurement or
its recognized and equivalent qualification from a reputable university.
Diploma in Procurement, Supply Chain Management or any other relevant qualification from a recognized institution.
Diploma in Procurement, Supply Chain Management or any other relevant qualification from a recognized institution.
·
A master’s degree in the relevant
field will be an added advantage.
·
A member of Kenya Institute of
Supplies Management (KISM) or a relevant professional body.
·
Possess a valid practicing license
from the KISM.
·
High degree of professional
competence and administrative capacity required for effective planning,
direction, control and coordination of Supply Chain Management programmes.
·
Ability to articulate, interpret
supply chain goals, policies and programmes and relate them to the supply chain
function.
·
Practical working knowledge and
competence with purchasing management software and/or automated procurement
systems is mandatory.
·
8 years relevant working experience.
Core Competencies
·
Ethical: Understand ethical behaviour
and public sector practices. Ensure that own behaviour and behaviour towards
others is consistent with these standards and aligns with the values and
ethical standards of the Office of the Auditor – General.
·
Linguistic Analytical: Ability
Understands complicated linguistic information, both spoken and written.
Produces own documents of high quality.
·
Problem Solving: analytical ability
Assess problem situations to identify causes, gather and process relevant
information, generate possible solutions, and make recommendations and/or
resolve the problem
·
Effective Communication: Speak,
listen and write in a clear, thorough and efficient manner using appropriate
and effective communication tools and techniques. Speak eloquently and
engagingly in meetings, in one-on-one situations as well as in small and large
groups. Listen, be receptive to the counterpart and adapt to the situation.
Adjust the message to the recipient.
·
Teamwork: Work cooperatively and
effectively with others to set goals, resolve problems, and make decisions that
enhance effectiveness within the Office.
·
Negotiation skills: Ability to
communicate back and forth, for the purpose of reaching a joint agreement about
differing needs or ideas.
·
Planning and organizing: Set goals,
create and implement actions plans, and evaluate the process and results.
Determine priorities, develop a work schedule, monitor progress towards goals,
track details, data, information and activities to ensure the alignment of work
to the organizational goals.
Audit Associate I
Grade OAG 7
Purpose
This position is responsible for the
execution of audit functions assigned, and timely delivery of audit
documentation from auditee institutions to management for review.
The job holder will undertake
assignments allocated to him / her by the team leader which may include performance
audit, systems and process audit or audit of annual accounts of any entity
funded from the public funds. The incumbents may also be deployed to work in
Corporate Services Department.
Reporting to the team leader, the
incumbents will be deployed to work in any of the OAG offices located in
Nairobi, Mombasa, Kisumu, Nakuru, Eldoret, Kakamega, Nyeri, Embu,Garissa and
Bungoma.
Responsibilities
·
Conduct audit exercises and assurance
in the auditee institutions, agencies and state corporations according to the
prescribed scope within the audit process to ensure compliance with internal
controls and procedures.
·
Review information systems and
processes of the auditee institutions.
·
Confirm whether the auditees comply
with appropriate standards and best practices.
·
Developing, presenting and finalizing
audit reports.
·
Obtain in-depth understanding of each
function being audited, identify and assess risk during the audit process
·
Prepare documentation i.e. working
papers, planning memorandums and audit reports as required by management in
line with the quality standards of the audit process.
Requirements
·
A Bachelor’s Degree from a recognized
University preferably in the fields relevant to the audit function such as
Auditing, Accounting, Finance, Economics, Mathematics, Statistics, Computer
Science, Law, Engineering or other relevant disciplines.
·
Demonstrate proficiency in
Information and Communication Technology
·
Must have at least three years
relevant experience.
Core Competencies
·
Ethical: Understand ethical behaviour
and public sector practices. Ensure that own behaviour and behaviour towards
others is consistent with these standards and aligns with the values and
ethical standards of the Office of the Auditor – General.
·
Linguistic Analytical: Ability
Understands complicated linguistic information, both spoken and written.
Produces own documents of high quality.
·
Problem Solving: analytical ability
Assess problem situations to identify causes, gather and process relevant information,
generate possible solutions, and make recommendations and/or resolve the
problem
·
Effective Communication: Speak,
listen and write in a clear, thorough and efficient manner using appropriate
and effective communication tools and techniques. Speak eloquently and
engagingly in meetings, in one-on-one situations as well as in small and large
groups. Listen, be receptive to the counterpart and adapt to the situation.
Adjust the message to the recipient.
·
Teamwork: Work cooperatively and
effectively with others to set goals, resolve problems, and make decisions that
enhance effectiveness within the Office.
·
Negotiation skills: Ability to
communicate back and forth, for the purpose of reaching a joint agreement about
differing needs or ideas.
·
Planning and organizing: Set goals,
create and implement actions plans, and evaluate the process and results.
Determine priorities, develop a work schedule, monitor progress towards goals,
track details, data, information and activities to ensure the alignment of work
to the organizational goals.
Audit Associate II
Grade OAG 8
The Office of the Auditor-General
(OAG) is an independent Office established under Article 229 of the
Constitution of Kenya.
The Office is charged with the
primary oversight role of ensuring accountability in the use of public
resources within the three arms of government (the Legislature, the Judiciary
and the Executive) as well as the Constitutional Commissions, Independent
Office and any entity that is funded from public funds.
Purpose
This position is responsible for the
execution of audit functions assigned, and assists in the delivery of timely
documentation of audit findings to management for review.
The job holder will undertake
assignments allocated to him / her by the team leader which may include
performance audit, systems and process audit or audit of annual accounts of any
entity funded from the public funds. The incumbents may also be deployed to
work in Corporate Services Department.
Reporting to the team leader, the
incumbents will be deployed to work in any of the OAG offices located in
Nairobi, Mombasa, Kisumu, Nakuru, Eldoret, Kakamega, Nyeri, Embu, Garissa and
Bungoma.
Responsibilities
·
Assist in conducting audit exercises
and assurance in the auditee institutions, agencies and state corporations
according to the prescribed scope within the audit process to ensure compliance
with internal controls and procedures.
·
Collect data on information systems
and processes of the auditee institution to be used in the validation of
financial documents.
·
Obtain in-depth understanding of each
function being audited, identify and assess risk during the audit process.
·
Assist in developing, presenting and
finalizing audit reports
·
Assist in the preparation of
documents i.e. working papers, planning memorandums and audit reports as
required by management in line with the quality standards of the audit process
Requirements
·
A Bachelor’s Degree from a recognized
University preferably in Social Sciences or other fields relevant to the audit
function such as Auditing, Accounting, Finance, Economics, Mathematics,
Statistics, Computer Science, Law, Business Administration, Public
Administration, Engineering, Human Resource Management or other relevant
disciplines.
·
Demonstrate proficiency in
Information & Communication Technology
Core Competencies
·
Ethical: Understand ethical behaviour
and public sector practices. Ensure that own behaviour and behaviour towards
others is consistent with these standards and aligns with the values and
ethical standards of the Office of the Auditor – General.
·
Linguistic Analytical: Ability
Understands complicated linguistic information, both spoken and written.
Produces own documents of high quality.
·
Problem Solving: analytical ability
Assess problem situations to identify causes, gather and process relevant
information, generate possible solutions, and make recommendations and/or
resolve the problem
·
Effective Communication: Speak,
listen and write in a clear, thorough and efficient manner using appropriate
and effective communication tools and techniques. Speak eloquently and
engagingly in meetings, in one-on-one situations as well as in small and large
groups. Listen, be receptive to the counterpart and adapt to the situation.
Adjust the message to the recipient.
·
Teamwork: Work cooperatively and
effectively with others to set goals, resolve problems, and make decisions that
enhance effectiveness within the Office.
·
Negotiation skills: Ability to communicate
back and forth, for the purpose of reaching a joint agreement about differing
needs or ideas.
·
Planning and organizing: Set goals,
create and implement actions plans, and evaluate the process and results.
Determine priorities, develop a work schedule, monitor progress towards goals,
track details, data, information and activities to ensure the alignment of work
to the organizational goals.
How to Apply
Applications together with a detailed
resume, scanned copies of professional and academic Certificates, other
testimonials and National Identification card should be submitted to the e –
mail address shown against each of the vacancies on or before September 4th,
2017 addressed to:
Auditor –General
Office of the Auditor General
P. O. Box 30084-00100
Nairobi, Kenya.
Office of the Auditor General
P. O. Box 30084-00100
Nairobi, Kenya.
Applications must have daytime
telephone contacts, names and addresses of three referees from the previous
employers. Hard copies will not be accepted. Please quote the job reference
number in the application.
NOTE:
1.
It is a criminal offence to provide
false information and documents in the job applications. The Office shall take
appropriate action on any applicant who shall be found to have presented false
information and/ or documents in the applications.
2.
Applicants should seek clearance from
the Directorate of Criminal Investigations (DCI), Kenya Revenue Authority
(KRA), Ethics and Anti-Corruption Commission (EACC), Higher Education Loans
Board (HELB) and CRB.
The Office of the Auditor-General is
an equal opportunity employer and seeks to have diversity in workforce in line
with the Constitution. Only shortlisted and successful candidates will be
contacted.
Canvassing of any form will lead to
automatic disqualification.