Administrative
Assistant
Working under the supervision of the
Human Resources /Administration Manager, the Administrative Assistant will
perform a variety of general administrative and clerical services.
The incumbent will be required to
both take direction and work intuitively to support the completion of the
department’s goals and objectives in a professionally and culturally
appropriate manner.
Duties
·
To actively participate in the
department’s strategic planning sessions.
·
To work cooperatively with all team
members to support the achievement of work plan activities designed to achieve
identified goals and objectives.
·
To ensure office equipment such as
computers, fax machines, photocopiers and computer scanning equipment are in
good working condition.
·
To perform clerical functions such as
preparing correspondence, receiving visitors, arranging conference calls and
scheduling meetings for the Manager or designate.
·
To coordinate and organizes
department meetings and conferences including meeting venue bookings, catering
requirements, sets up the room with audio-visual equipment and flip charts and
tends to other requirements of department meetings.
·
To complete internal and external
correspondence, legal documents, form letters and other documents and
distributes them as directed.
·
To prepare meeting agendas, records
and distributes meeting minutes and maintains organized files of same.
·
Maintains adequate office supply of
all department supplies used within each department
·
Assists in the development of the
department budget and ensures spending remains within acceptable variances
·
Supports the HR Manager in addressing
any personnel matters within the department
·
Verifies and records department staff
policies and procedures, including travel expense claims and staff attendance
reports
·
Develops or maintains an accurate and
up to date records management system (including classifying and coding
electronic and hardcopy files)
·
Ensures the safeguarding of all
confidential files
·
To participate in periodic
administrative meetings.
·
To submit weekly and monthly reports
to your supervisor as agreed.
Requirements
·
Diploma in Business Administration
from a recognized institution
·
Bachelors’ Degree in Business
Administration or any relevant business field an added advantage
·
Possesses knowledge, respect and
sensitivity to SkyTOP culture and be committed to helping staff members
strengthen and achieve a healthy level of well- being.
·
Ability to develop and provide
guidance, motivation and vision to the management and staff of SkyTOP to ensure
a professional standard of services to stakeholders.
·
Must possess strong organization,
evaluation and problem solving skills.
·
Must be able to communicate
effectively in writing and verbally.
·
Working knowledge of Microsoft Office
Suite or Packages.
·
Must be able to work flexible hours.
How to Apply
Salary: Commensurate to market rates
All applications to be submitted though our website: www.skytoptechnologies.com or hr@skytoptechnologies.com
If you do not meet the minimum
requirements, please DO NOT apply. Application Deadline: 31st August 2017Salary: Commensurate to market rates
All applications to be submitted though our website: www.skytoptechnologies.com or hr@skytoptechnologies.com