The SHARP study aims to
investigate the use of assisted partner services (APS) and phylogenetic testing
to prevent the spread of HIV and hepatitis C among people who inject drugs
(PWID) in Nairobi.
We are looking to hire
several positions for our research team based in Nairobi. We are committed to
excellence in our research, and to working with vulnerable populations with the
utmost respect and care.
Administrative & Account Assistant
Key Responsibilities and
Tasks Include;
- Liaise with the
Grants and Contracts Office at University of Washington and collaborating
institutions to facilitate management of grant funds
- Preparation of
Payroll and locum, follow through and ensure paychecks are processed and
paid in time.
- Prepare Monthly
budgets, maintain petty cash, reconcile and submit to UW-K for reimbursement
- Validate all
supporting documents and Coordinate payment of suppliers and other project
vendors
- Reconcile
project accounts in the different collaborating institutions
- Prepare monthly
financial reports for the different collaborating institutions
- Maintain
accounting records
- Manage
implementation of various multiple project budgets
- Implement
internal controls for project office using UW-Kenya policies and
procedures
- Provide general
administrative support including Data entry, mailing, scanning and
photocopying management
- Run program
errands e.g. purchase of office supplies
- Help to
maintain administration office (electronic and hard copy) filing system
- Ensuring NHIF
and NSSF remittances are up to date
- Liaise with
UW-Kenya Country Office team as needed
- Compile and
deliver document package and follow up approval from the Ethical Review
committees and keep files up to date
- Schedule and
coordinate appointments, travel and meetings
- Any other
administrative and accounting work that may arise
Desired Qualifications and
Experience:
- Education:
Higher National Diploma or Diploma in Business Administration, Commerce or
related field and minimum qualified CPA II
- Experience: At
least one-year experience as a finance and administration assistance,
financial policy implementation preferably in the Non-Governmental
Organization sector or medical research field.
- Proficiency in
the Microsoft Office Suite
- Proficiency and
experience in QuickBooks or similar computerized accounting software is an
added advantage
Key competencies
- Excellent
verbal and written communication skills
- Attention to
detail and accuracy
- Very strong
prioritizing, planning and organizational skills
- Problem
assessment and problem solving
- Flexibility and
adaptability
- Good team
player
How to Apply
Interested individuals who meet the above qualifications should submit the following via email to sharphcv@gmail.com by 1st September 2017.
Interested individuals who meet the above qualifications should submit the following via email to sharphcv@gmail.com by 1st September 2017.
1.
Application letter
2.
Up-to-date CV
3.
Relevant certificates
All applications should be
addressed to the Principal Investigator SHARP Study.
N/B Applications without the above-mentioned qualifications or required certificates will NOT be considered.
N/B Applications without the above-mentioned qualifications or required certificates will NOT be considered.