Director – Corporate Services
Responsibilities
·
Providing leadership to the development of innovative and/or
change management programmes.
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Coordinating and overseeing the preparation of reports for
presentation to intergovernmental bodies such as the Advisory Committee on
Administrative and Budget Questions, Committee for Programme Coordination,
Economic and Social Council, the General Assembly and other policy-making
organs, as appropriate.
·
Chairs meetings, seminars, etc., on substantive-related issues;
represents the Organization at international, regional, inter-agency meetings,
seminars and conference; provides programmatic/substantive expertise on an
issue, or holds programmatic/substantive and organizational discussions with
representatives of other institutions. Advising on effective implementation
modalities for UN Environment’s programmes and projects.
·
Coordinating work in the different areas both within the Office,
and with other organizations of the United Nations System, donors and agencies
as appropriate.
·
Ensuring that the outputs produced by the Office maintain
high-quality standards; that reports are clear, objective and based on
comprehensive data. Ensures that all outputs produced by the office/division
under his/her supervision meet required standards before completion to ensure
they comply with the relevant mandates.
·
Exercising Quality Control at the organizational level in
respect to projects, legal instruments and donor agreements and their
compliance with applicable financial rules and regulations, including acting as
focal point for audit and the implementation of measures that strengthen performance
and financial management.
·
Reporting to intergovernmental bodies on budget/programme
preparation and performance or on programmatic/ substantive issues, as
appropriate, particularly those presented in biannual and/or annual reports.
·
Managing, guiding, developing and training staff under his/her
supervision; fostering teamwork and communication among staff in the Office and
across organizational boundaries.
·
Providing internal capacity building and business process
advice, oversight of the executive joint programmes and providing advice on UN
Environment’s relationship with the United Nations Office at Nairobi (UNON),
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Multilateral Environmental Agreements (MEAs) and other partners.
·
Overseeing UN Environment’s information technology requirements
and coordinates the knowledge management and training requirements and
activities.
·
Performs other related duties as requested by the Executive
Director of UN Environment.
How to Apply
Programme Management Officer
Responsibilities
Task
Manage the GEF climate change Enabling Activity Portfolio by:
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Participate in project inception meetings and Steering Committee meetings with
a view to ensure project implementation readiness and sound and timely project
implementation;
·
Regularly monitor project progress and performance and
troubleshooting projects at risk. Informing management of any significant risks
or project problems and taking action and following up on decisions made;
·
Analyze the quality of the projects outputs and coordinating
support to improve their quality when necessary;
·
Provide oversight to project execution and in doing so ensuring
that all UN Environment and the GEF criteria rules and regulations are adhered
to by project partners;
·
Monitor reporting by project executing partners and provide
rompt feedback on the contents of the report and consolidate progress reports,
terminal reports and participate in evaluation for projects;
·
Maintain adequate project-related documentation;
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Apply adaptive management principles to the supervision of the
project;
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Assist with the preparation of project revisions, ensuring that
project revision documentation is complete and in accordance with the GEF
requirements;
·
Take responsibility to ensure that project is financially closed
in a prompt manner after completion of project activities;
·
Provide administrative, operational, and technical advice to
governments on the GEF climate change enabling activity projects;
·
Supervise consultants by designing their terms of reference,
setting objectives, standards and monitoring and appraising their performance;
·
Ensuring coordination as appropriate of project activities with
the activities of other relevant projects;
·
Provide guidance to consultants and support staff, setting
objectives and standards, monitoring and appraising their performance,
identifying training needs and facilitating and environment of team work and
high productivity;
How to
Apply
Communications Officer
Responsibilities
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Liaise with UN-REDD Programme partners and other relevant
institutions to ensure continued delivery of the UN-REDD Programme
communication strategy.
·
Support in policy development on the role of communication in
the UN-REDD Programme including through providing input on communications
activities for annual and semi-annual Programme Progress Reports.
·
Facilitate, under the guidance of the Management Group,
development of the 2017-2020 Communications Strategy in support of Programme’s
2016-2020 Strategic Framework.
·
Support the inter-agency Communications and Knowledge Management
Working Group, including chairing monthly coordination meetings.
·
Monitor and analyze current events, public opinion and press,
identify issues and trends, and advise management on appropriate
action/responses.
·
Manage and grow contact lists including: general info
subscribers, media, newsletter subscribers, weekly roundup subscribers.
·
Support national-level communication teams.
·
Point media inquiries to respective REDD representatives and
technical experts.
·
Report on the achievement of defined communication outcomes
·
Facilitate at least four news articles related to achievements
of the Programme and/or its Partner Countries for each issue of the newsletter.
·
Facilitate at least one opinion piece focused on a key REDD+
topic for the blog each month – authored by a UN-REDD Programme technical
expert, Partner Country expert, or guest expert.
·
Draft, design and disseminate REDD+ Weekly Round Up
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Manage the design and delivery of the UN-REDD Programme website;
as well as the day-to-day content management of the site, including global news
announcements.
·
Ensure adherence to UN-REDD Programme editorial style guide,
templates, logos, etc. and maintain high quality standards of all communication
material including through supporting agencies with supply of logos, templates
etc
·
Manage and populate the Image Bank and YouTube video archive.
·
Monitor and report on the uptake / reach of communications
material.
How to
Apply
Finance
& Budget Officer
Responsibilities
Contributions
·
Monitors and records extra-budgetary contributions to Science
Division;
·
Identifies discrepancies concerning contributions to Science
Division and resolves them;
·
Serves as financial focal point for all Science Division’s contributions.
Budget
Preparation
·
Reviews and analyses data with respect to the finalization of cost estimates
and budget proposals, in terms of staff and non-staff requirements for Science
Division projects;
·
Provides support to managers with respect to the elaboration of
resource requirements for budget submissions;
·
Provides substantive support to relevant inter-governmental and
expert bodies in their budget review; assists in securing approval from the
General Assembly;
·
Ensures legislative mandates are accurately translated into
programme budgets.
Budget
Administration
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Issues requests for redeployment of funds when necessary,
ensuring appropriate expenditures;
·
Monitors Science Division’s budget implementation and
determines/recommends reallocation of funds when necessary;
·
Monitors Science Division’s expenditures to ensure that they
remain within authorized levels;
·
Analyses Science Division’s expenditure data for trends and
adherence to the Programme of Work;
·
Reviews legal instruments with partners to ensure their
compliance with UN Financial Regulations and Rules, and UNEP’s Standard
Procedures;
·
Approves all requisitions for goods and services to ensure
correct objects of expenditure have been charged, ensuring availability of
funds;
·
Certifies Science Division’s Environment Fund and extra
–budgetary project expenditures;
·
Administers and monitors core and extra-budgetary resources,
including review of agreements and cost plans, ensuring compliance with
regulations and rules and established policies and procedures;
·
Prepares relevant documentation with respect to budget
performance submissions;
·
Reviews and makes appropriate recommendations with respect to
the finalization of budget performance reports analysing variances between
approved budgets and actual expenditures;
·
Provides substantive support to inter-governmental and
legislative bodies.
General
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Keeps up-to-date on documents/reports/guidelines that have a
bearing on matters related to programme, ensuring compliance with
inter-governmental recommendations and decisions as well as with United Nations
policies and procedures;
·
Monitors and supervises the work of subordinate staff as
required.
·
Performs other related duties as assigned.
How to
Apply
Associate Finance Officer
Responsibilities
Budget
and Finance: Advise and support in management of financial resources:
·
Forecast consolidated financial requirements of work area;
·
Monitor consolidated budget and project implementation ensuring
full liquidity at all times;
·
Oversee recognition of revenue of the organization in line with
UN rules and regulations, particularly
·
International Public Sector Accounting Standards (IPSAS).
·
Participate in the formulation of policies, guidelines and
strategies related to the financial and administrative components;
·
Provide support with respect to resource requirements for the
budget submissions by reviewing, analyzing and providing inputs into
finalization of budgets and financial implications;
·
Act as the liaison officer with programme management officers
(PMOs)
Management
accounting:
·
Monitor and report on quarterly basis on reconciliation of all
project and fund balance on the financial systems in line with the donor
agreements and initiate necessary adjustments;
·
Assist in the production of monthly UN-HABITAT financial
statements and produce a quarterly financial position report for the
management;
·
Participate in the needs assessment for management reports and
the development, design and testing in the
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Project Accrual and Accountability System and Enterprise Resource
Planning (ERP);
·
Participate in the internal working group on the assessment of
IPSAS benefits realization within the organization.
Reporting:
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Oversee the preparation, dissemination and follow up on issues
arising from the monthly/periodic financial reports sent to PMOs.
·
Assist in production of internal year-end instructions on
closing of Accounts for PMOs ensuring adherence to financial guidelines
provided by UNON and UNHQ.
·
Support programme managers during internal and external audits
and propose corrective action on audit findings as required.
·
Coordinate produce and submit quarterly and annual reports for
the United Nations System Chief Executives Board for Coordination (CEand
specific donors, like United States Agency for International Development
(USAID), Central Emergency Response Fund (CERF), United Nations Development
Programme (UNDP),
·
European Union (EU), Multi-Partner Trust Fund (MPTF), etc.
·
Perform any other relevant assigned tasks.
Qualifications
·
A first-level university degree in accounting, finance, business
or public administration or related area, is required. Additional certification
in Accounting is desirable.
·
Work Experience administration, budget, business administration
or related area, is required.
·
Working experience with an accounting module like Enterprise
Resource Platform (ERP) system e.g. SAP, is an advantage.
·
Experience in implementation of Accounting Standards, including
IPSAS, is highly desirable.
How to
Apply
Legal Officer
Responsibilities
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Performs extensive legal research and analysis and prepares
legal opinions, studies, briefs, reports, indictments and correspondence for
meetings convened by UNON.
·
Prepares legal submissions/motions and gives assistance as
necessary in the course of investigations and prosecutions.
·
Services diplomatic conferences, commissions, committees, task
forces, expert groups and other bodies, including preparation of background
materials, summaries of issues and views of delegations, meeting reports, etc.
to among other things promote compliance and effective implementation of the
United Nations system regulations and rules.
·
Reviews, advises on and drafts complex contracts, agreements,
institutional and operational modalities that relate to the Constitution and
general rules of various Organizations as well as existing agreements of UNON
and develops new legal modalities, revisions and recommendations to meet unique
needs/circumstances.
·
Represents the Secretary-General on more complex cases before
arbitral and other tribunal or administrative proceedings and hearings,
including disciplinary cases and staff appeals; in Tribunals, acts on behalf of
the
·
Prosecutor as co-counsel and provides assistance prior to
proceedings before Trial or Appeal Chambers.
·
Provides guidance to UNON management and staff on questions of
local law and privileges and immunities including Host Country relations and
interactions with Host Country at various levels.
·
Contributes to review and design of new, or new applications of,
legal instruments, policy, guidelines, etc.
·
Performs other duties as requested.
How to
Apply
