Project Office Administrator
Our client, a professional services
business that delivers projects, provides expertise in engineering, procurement
and construction, is looking for a Project Office Administrator for its offices
in Nairobi.
The successful candidate will assist the project/business with general
execution and coordination of all tasks related to office and project
administration.
This includes general legal and tax
compliance, financial reporting, tender document submittals and coordination of
petty cash management.
Responsibilities
·
Handle general enquiries received by
email or phone regarding company activities and direct appropriately
·
Manage work permit processes for
expats with assistance of local service providers and authorities
·
Organize meetings, conference rooms,
data projectors and catering etc.
·
Manage the office stationary supplies
·
Ensure general neatness/cleanliness
of the office environment is maintained
·
Coordinate the submission of tender
and proposal documents
·
Arrange and manage all travel and
accommodation bookings for project personnel
·
Assist with tracking of invoice due
to suppliers where required
·
Manage the project/office petty cash
system
·
Assist with credit card
reconciliation for senior managers
·
Monitor dates on fire extinguishers
and assist with coordination of external check when necessary
Qualifications
·
Bachelors in Business Administration
from recognized university
·
Advanced capability with MS Word, MS
Excel and Outlook
·
Minimum 7 years’ experience in an
administration role
·
Driver’s license preferred
·
Additional courses in financial
management would be an advantage
·
Swahili & English fluent
·
Excellent communication skills
·
Willingness to travel once a year
How to
Apply
Click here to apply.