Administrator
(Ref.2017/046)
Catholic Relief Services (CRS)
carries out the commitment of the Bishops of the United States to assist the
poor and vulnerable overseas. Our Catholic identity is at the heart of our
mission and operations. We welcome as a part of our staff and as partners,
people of all faiths and secular traditions who share our values and our
commitment to serving those in need.
CRS has worked in Kenya since 1965. Over the years, CRS’ focus shifted from direct
relief and food distributions to a comprehensive development program that works
with partners and enhances local capacity. CRS Kenya programs now support
children affected by HIV, and community-based efforts to increase household
incomes, improve family health and sanitation, and enhance agriculture
livelihoods
CRS is implementing a 5 year orphans
and vulnerable children (OVC) program, MWENDO, which seeks to empower local and
county-level OVC stakeholders to strengthen the formal and informal HIV and
child protection systems and services and the linkages between them, including
cross-sectoral service referrals and coordination to ensure quality service
delivery for OVC and their House Holds.
You will provide coordination and
oversight for the provision of responsive, effective, and efficient
administrative services and fleet support for the MWENDO Project office in
support of the Catholic Relief Services’ (CRS) mission to serve the poor and
vulnerable. You will help ensure stewardship of resources and a high-quality
service approach are integrated into administrative systems, policies, and
procedures.
Duties
·
Coordinate and report on activities
and required resources to ensure cost efficient and quality service delivery
from administrative support functions.
·
Help ensure administrative systems,
processes, and policies are in line with agency standards and donor and local
law regulations.
·
Coordinate the fleet function in
addition to the administration function to ensure support services are
delivered with high-quality in an efficient manner. Help address challenges
that affect the proper stewardship and optimal utilization of program assets
and resources.
·
Engage with relevant external
stakeholders (government officials, landlords, service providers, etc.) on
assigned administrative matters and help ensure required authorizations and
documents are up-to-date.
·
Coordinate the efficient use of CP
assets and rented facilities. Help ensure fully compliant procurement of office
materials and asset management systems. Liaise with the procurement team to ensure
fully compliant procurement for office supplies and asset management systems.
Organize inventory monitoring, control, and reporting for the project.
·
Help identify safety issues and
ensuring a safe and sound work environment.
·
Effectively manage administrative
talent and supervise. Manage team dynamics and staff well-being. Provide
coaching, tailor individual development plans, and complete performance
management for direct reports. Monitor and assess performance to ensure
capacity for successful support of high quality programming.
·
Serve as the key liaison and maintain
relationships with relevant external stakeholders (service providers, etc.) on
assigned administrative matters and ensure required authorizations and
documents are up-to-date.
·
Supervise the provision of travel and
logistics support and services to staff and visitors. Coordinate event planning
activities, including delegation visits, trainings and workshops.
Qualifications
·
Degree in Business Administration or
relevant field required. Certification in Project Management – would be an
added advantage.
·
Minimum of 6 years work experience in
administrative support functions, with supervision responsibility. Experience
with a local or international NGO a plus.
·
Knowledge of the USAID procurement,
taxation of U.S. Government Foreign Assistance and travel related policies and
procedures within Kenya.
·
Additional education may substitute
for some experience.
·
Experience and proficient skills in
MS Office package (Excel, Word, PowerPoint, Visio) and information management
systems.
How to Apply
Written applications indicating the
reference number of position applied for and CV including day-time contact
phone numbers, as well as names and contact information of three references
should reach the below-mentioned by Close of Business Thursday, July 27, 2017.
Human Resources Manager
Catholic Relief Services – Kenya Program
E-mail : Crskenya-hr@crs.org
Catholic Relief Services – Kenya Program
E-mail : Crskenya-hr@crs.org
