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Executive Assistant Job in Kenya - NGO

Kesho Kenya
Job Vacancy: Executive Assistant – With PR and Marketing Experience
About Us: Kesho is an award winning, dynamic, medium sized and growing NGO currently facilitating nearly 600 children to access schools and universities and also supports more than 3,000 of their siblings, peers, parents and teachers.  

Founded in 2004, Kesho takes a novel long-term, creative and holistic approach to change that includes offering financial support for education, academic and literacy support, enrichment and training, child protection and family support and youth development.  
The Position: An exciting opportunity has arisen within Kesho for an innovative, effective, self-driven Executive Assistant to join our growing team and provide support to the Executive Director.
The position is for an initial contract period of 1 year and renewable subject to satisfactory performance. 

The position location is Kesho Office, Kilifi.

Job Purpose: The role is responsible and accountable for the provision of efficient, effective and proactive support to the office of the Executive Director.

Main Responsibilities
  • Coordinate management meetings, create and distribute pertinent documentation including reports, minutes, agendas etc.
  • Prepare and modify documents including correspondence, reports, drafts and emails.
  • Keeping the ED abreast of upcoming issues, meetings and deadlines
  • Provide timely & accurate operational support on behalf of the Director to maintain day to day efficiencies in the office.
  • Maintain records of updated formats for program performing reports.
  • Organise regular visit to the field. Document and facilitate proper follow up after each visit.
  • Oversee the bookkeeping of finances related to the ED’s expenses.
  • Work in collaboration with the senior management team in monitoring grant performance to ensure compliance with the terms, conditions and time lines of awards
  • Strategic brainstorming on creative ideas for the organisation
  • Daily update meetings with the ED and occasionally with Board Chair
  • Perform any other task as requested by the ED or the Board Chair
Knowledge, Skills & Experience and Personal Attributes

Qualifications & Experience
  • 2-5 years working experience in a similar role
  • Diploma or degree in a related field
  • Strong interpersonal and communication (written, spoken and presentational) skills
  • Ability to establish and maintain effective working relations with people
  • Proficiency in writing proposal and reports in English.
  • Ability to Conduct in depth research
  • Fully proficient computer skills and ability to use relevant software applications, in particular information databases, internet/intranet services, library sources, etc.
  • Great leadership skill and a strategic thinker.
  • Ability to Multi-Task
Essential Personal Attributes
  • Team player
  • Integrity and confidentiality
  • Creative and innovative
  • Confident
  • Flexibility and willingness to travel
  • Self-starter who is able to work independently with minimal support but can also work well in a team environment
  • Ability to work under pressure and deliver on time with attention to detail and accuracy
  • Commitment to Kesho’s core values
This job advertisement does not list all the duties of the posted job and a further job description will be provided.
How to Apply
Qualified and interested candidates should fill this online form and submit a covering letter and current CV addressed to

Applications must be submitted by Monday 17th July, 2017 at 5pm.  

Only shortlisted candidates will be contacted.

Kesho’s recruitment and selection procedures reflect our commitment to respect the rights of the child including prevention of all forms of child abuse as such, all recruitment is in accordance with Kesho’s Child Protection Policy.

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