Administrative Assistant
(Ref.2017/049)
Catholic Relief Services (CRS)
carries out the commitment of the Bishops of the United States to assist the
poor and vulnerable overseas. Our Catholic identity is at the heart of our
mission and operations. We welcome as a part of our staff and as partners,
people of all faiths and secular traditions who share our values and our
commitment to serving those in need.
CRS is implementing a 5 year orphans
and vulnerable children (OVC) program, MWENDO, which seeks to empower local and
county-level OVC stakeholders to strengthen the formal and informal HIV and
child protection systems and services and the linkages between them, including
cross-sectoral service referrals and coordination to ensure quality service
delivery for OVC and their House Holds.
You will provide service in the
day-to-day delivery of responsive, effective and efficient administrative
activities in support of the Catholic Relief Services’ (CRS) mission to serve
the poor and vulnerable. You will provide consistent and high-quality service
and contribute to the proper stewardship of resources to help ensure
operational effectiveness in support of high-quality programming.
Roles
·
Manage the front office, direct all
visitors and adhere to front office security and safety procedures.
·
Facilitate communication with all
units of the organization and external stakeholders as relevant. Send/receive
and distribute all incoming and outgoing mail/ faxes/ letters/ documents.
Maintain a logical catalogue of the organization’s filing system.
·
Provide specialized administrative
transactions and processes (e.g. translate, type, proofread, and/or format
documents; record and transcribe meeting minutes; draft simple correspondence
messages).
·
Prepare transactional documents in
support of general operations processes and support coordination of transaction
processing (e.g. office utilities, payment requests, travel authorizations,
travel advances, visas, etc.).
·
Compile data, perform data entry and
data verification in relation to general administration processes (e.g. various
contact lists, employee leave balances, staff attendance reports, Vehicle Log
Sheets review, visitors’ welcome packages, etc.).
·
Support travel and logistics
arrangements for staff and visitors. Schedule and coordinate appointments.
Provide logistical and communication support to event planning activities.
·
Support implementation of property
management processes, such as property receipt and distribution, property
labeling, physical counts, etc.
Requirements
·
Minimum Diploma in Business
Administration, Office Management or related field required. Degree in Business
Administration or related field and Certification in Project Management will be
an added advantage.
·
3 years’ experience working in an
office environment in a clerical or administrative role. Experience in front
office management with a local or international NGO a plus.
·
Additional education may substitute
for some experience.
·
Experience with typing/word
processing, data entry into online databases and forms, and working with
various office equipment. Experience in PABX system is an added advantage.
·
Experience in MS Office package
(Excel, Word, PowerPoint, Visio) and information management systems. Proficient
in Word.
·
Ability to learn and adopt new
systems and software quickly
How to Apply
Written applications indicating the
reference number of position applied for and CV including day-time contact
phone numbers, as well as names and contact information of three references
should reach the below-mentioned by Close of Business Thursday, July 27, 2017.
Human Resources Manager
Catholic Relief Services – Kenya Program
E-mail : Crskenya-hr@crs.org
Catholic Relief Services – Kenya Program
E-mail : Crskenya-hr@crs.org
