UN World Food Programme –
Somalia
Job Advertisement
Vacancy Announcement No. VA-026/2017
Post Title: National
Administration Officer
Contract type: Fixed
Term
Post Grade: NOC
Duration: 1
year (initial)
Date of issue: 4th
July 2017
Closing Date: 17th
July 2017
Organizational Background: The
World Food Programme Somalia activities include food assistance for relief,
emergency school feeding, humanitarian air and logistics services, food
coordination and emergency rehabilitation projects and Cash Based Transfers.
This position is open to
qualified Kenyan candidates only. Female candidates in particular, are
encouraged to apply.
Duties and Responsibilities:
Duties and Responsibilities:
Under the direct supervision
of Head of Procurement & Administration, the incumbent will be responsible
for the following:
- Develop and
implement WFP Country Office administrative plans, processes and
procedures aligned with regional and wider WFP strategies and policies;
- Develop annual
administrative plans, contribute to longer term strategies and improvements
to administrative policies, systems and procedures in compliance with
corporate policies, standards, regulations and processes;
- Manage and/or
carry out complex data analysis pertaining to administrative business
processes to provide management and clients with accurate information and
reports for efficient planning and decision-making;
- Manage the
existing resources such as assets/inventory items, office/guesthouse
facilities, motor vehicle fleet, etc., estimate new requirements aiming at
efficiency, cost-effectiveness and timeliness of operations and services;
- Facilitate the
compliance of the administrative services provided, such as WFP managed
facilities, assets and travel management, and provide recommendations on
any improvements/changes as appropriate;
- Promote a
culture of environmental sustainability throughout WFP by role modelling
actions that drive sustainability in all administrative activities;
- Manage and
motivate several multicultural teams, provide coaching, training and
guidance as required, including training in use of corporate databases and
automated systems;
- Build
productive partnerships with WFP stakeholders, other UN agencies and local
government offices; ensure Agreements, MoUs are current, associated
expenditure recognized/accrued and payments are processed promptly and in
accordance with IPSAS requirements;
- Strengthen the
capacity of WFP staff and partners through the delivery of trainings,
workshops, daily interaction, etc. for efficient and effective delivery of
food assistance to beneficiaries;
- Contribute to
preparedness actions such as risk analysis, business continuity planning
and contingency planning, monitoring the management of risks and reporting
on actions taken;
- Prepare
Administration related budgets and budget revisions, including Annual
Procurement Plan in consultation with stakeholders at the Country Office
& Area Offices;
- Review
Administrative Standard Operating Procedures (SOP) for consistency with
the changing environment and adjust/recommend revisions as necessary;
- Perform any
other duties as assigned.
Minimum Qualifications:
Education: Advanced
University degree in Business / Public Administration, Engineering, or other
relevant field relating to office management and administration, or First
University degree with additional years of related work experience and/or
training / courses.
Experience:
- At least five
years of professional experience in administration and facilities
management with a private or public sector organization.
- Experience in
managing several large multicultural teams, leading projects and
developing function policies is essential.
Language: Fluency
in both oral and written communication in English is a requirement.
Knowledge:
- In-depth
understanding of operating standards related to administration, analyzing
complex data and drafting reports.
- Excellent
knowledge in using MS Office applications and database management
software. Knowledge of UN system policies and rules procedures governing
the area of work.
How to Apply
Interested and qualified
candidates are requested to submit online applications through E-Recruitment
using the following link:
Applications that do not meet
the above requirements will be disregarded.