Kesho Kenya
Job Vacancy: HR and
Administration Officer
About Us: Kesho
is an award winning, dynamic, medium sized and growing NGO currently
facilitating nearly 600 children to access schools and universities and also
supports more than 3,000 of their siblings, peers, parents and
teachers.
The Position: An
exciting opportunity has arisen within Kesho for an innovative, effective,
self-driven HR & Administrative Officer to provide leadership and strategic
direction for the development of a sound HR and Administration support
framework for the Organization.
The position is for an
initial contract period of 1 year and renewable subject to satisfactory
performance. The position location is Kesho Office, Kilifi.
Job Purpose: The role is responsible and accountable for the provision of efficient, effective and proactive administrative support to Kesho Kenya while ensuring policies and procedures are adhered to.
Main Responsibilities
Job Purpose: The role is responsible and accountable for the provision of efficient, effective and proactive administrative support to Kesho Kenya while ensuring policies and procedures are adhered to.
Main Responsibilities
- Prepare the HR
and training budget for approval by the ED
- Monitor and
implement the approved HR budget
- Implement HR
policies and procedures ensuring consistency with good practice, and
conformity to legislation and statutory requirements
- Maintenance of
staff information in both physical and computerized formats
- In
consultation with the ED, manage staff recruitment (Job posting,
advertising, short-listing and selection, background checks, hiring)
induction and management of staff exits
- Organize and
conduct induction training sessions for all new employees
- Responsible
for continuous staff training and development plans i.e. assessing staff
training needs and schedule trainings in coordination with staff
supervisors and work activities, undertaking logistical arrangements and
post-training evaluation
- Manage and
maintain comprehensive and up to date staff database and employee records
- Coordinate and
facilitate the Organization’s performance management system including
objectives setting, performance reviews and appraisal processes
- Manage the
disciplinary processes in accordance with the company policy
- Maintain a
supportive and efficient HR Administrative Service Centre through timely
and appropriate responses to staff enquiries and processing of necessary
documentation
- Working with
others to develop, implement and regularly evaluate office policies and
procedures, ensuring they are being adhered to and provide suggestions for
areas of improvement to improve operational efficiency.
- Work together
with the Procurement & Logistics Officer to ensure that all vehicles
are well maintained, fueled, insured and mileage claims filled and
forwarded to Finance on time every month.
- Supervise the
daily scheduling of program vehicles to meet the transport needs of the
organization.
- Filing of
Admin related documents and ensuring that the document retrieval systems
for reference and working documents within the Admin office are efficient
and easy to access.
- Directly or
indirectly supervise the administrative support staff such as the
Receptionist, Office Assistants and Drivers.
- Ensure that
all general office equipment are regularly serviced and maintained in
clean and appropriate manner in collaboration with the IT.
Knowledge, Skills &
Experience and Personal Attributes
Qualifications & Experience
Qualifications & Experience
- Higher Diploma
or Bachelors degree in HR, Business Administration or Related
Qualification.
- At least 2
years practical experience in HR & Administration work.
- Ability to
establish and maintain effective working relationship with coworkers,
Customers, Suppliers and the general public surrounding our businesses
- Have Strong
organizational and managerial skills
- Ability to
effectively communicate orally and in writing Knowledge of company
administrative procedures
Essential Competencies
- ICT
proficiency including excellent working knowledge of Ms Word, Excel and
PowerPoint.
- Basic
financial skills, particularly in budgeting and reporting;
- Managing
multiple and changing priorities at once.
- Possess
excellent people skills and ability to motivate to achieve results
- Familiarity
with procurement processes
- Commitment to
Kesho’s values
Essential Personal Attributes
- Team player
- Integrity and
confidentiality
- Creative and
innovative
- Confident
- Flexibility
and willingness to travel
- Self-starter who
is able to work independently with minimal support but can also work well
in a team environment
- Ability to
work under pressure and deliver on time with attention to detail and
accuracy
This job advertisement does
not list all the duties of the posted job and a further job description will be
provided.
How to Apply
Qualified and interested
candidates should fill this online formhttps://goo.gl/forms/cGt9QzMYyULvbAjD3 and
submit a covering letter and current CV addressed to recruitment@keshokenya.org
Applications must be submitted by Monday 17th July, 2017 at 5pm.
Applications must be submitted by Monday 17th July, 2017 at 5pm.
Only shortlisted candidates
will be contacted.
Website: www.keshokenya.org
Kesho’s recruitment and
selection procedures reflect our commitment to respect the rights of the child
including prevention of all forms of child abuse as such, all recruitment is in
accordance with Kesho’s Child Protection Policy.