UN World Food Programme –
Somalia
Job Advertisement
Vacancy Announcement No. VA-024/2017
Post Title: Senior Administrative
Assistant (Assets Management)
Contract type: Service Contract
Post Grade: SC6
Duration: 1 year (initial)
Date of issue: 15th June 2017
Organizational Background: The World Food
Programme Somalia activities include food assistance for relief, emergency
school feeding, humanitarian air and logistics services, food coordination and
emergency rehabilitation projects and Cash Based Transfers.
This position is open to
qualified Kenyan candidates only.
Female candidates in
particular, are encouraged to apply.
Duties and Responsibilities:
Under the direct supervision
of National Administration Officer and overall supervision of the Head of
Procurement and Administration, the incumbent will be responsible for the
following:
- Review assets
requirements for Country Office/Area Offices, assist in identification of
new requirements and review assets shelf/useful life against corporate
guidelines;
- Participate in
preparation of assets related budgets and prepare annual assets
procurement plans;
- Contribute to
planning, monitoring and processing of assets related administrative
actions, including procurement requests and Long Term Agreements (LTAs);
- Coordinate the
activities of assets management team at Country Office and Area Offices to
ensure individual and team objectives are met;
- Generate
regular assets reports from corporate assets management databases, review
data integrity, analyze and recommend corrective actions;
- Compile and
prepare reports for decision making to support the effective and timely
management of WFP resources;
- Coordinate
physical count of assets, investigate, report discrepancies and present to
the Local Property Survey Board (LPSB) with recommendations for structured
deliberations. Monitor the implementation of LPSB recommendations;
- Ensure that
any transfers of WFP property to government counterparts, cooperative
partners, retailers are duly recorded in line with WFP corporate
procedures;
- Ensure payment
for assets related supplies and/or services are processed promptly as per
IPSAS requirements;
- Respond
promptly to Assets related queries;
- Provide
training and guidance to asset management focal persons on processing of
asset related transactions;
- Review Assets
SOP and recommend adjustments/revisions;
- Perform any
other duties as assigned by supervisor.
Minimum Qualifications:
Education:
Experience:
- Completion of
secondary school education.
- A
post-secondary certificate in administration or other field related to
office management is desirable.
- Advanced
certification in IT or database management and/or a university degree in
Business / Public Administration would be an added advantage.
- Five years of
progressively responsible professional support experience in general
administrative work of which at least two years must be in the field of
inventory and assets management.
Language: Fluency in both oral
and written communication in English is a requirement.
Knowledge:
- Has
demonstrated a strong understanding of administrative operating standards
related to the assets management.
- Excellent
working knowledge of MS Excel and MS Access. Has provided coaching or training
to new staff within area of expertise.
- General
knowledge of UN common business principles, rules, regulations and
procedures and in the area of work would be an added advantage.
How to Apply
Interested and qualified
candidates are requested to submit online applications HERE through our E-Recruitment portal
Closing Date: 28th June 2017
Applications that do not meet
the above requirements will be disregarded.
