Receptionist
Responsibilities
·
Welcoming and greeting guests at the
reception and ushering them into the appropriate office or room to wait for
further assistance.
·
Answering, screening and forwarding
of incoming telephone calls and making timely calls for the management and
other members of staff.
·
Keeping a proper log of all calls
made by clients, individuals and third-parties on a daily basis and submitting
them to the management.
·
Ensuring that all faulty lines are
reported immediately and conducting a follow up to ensure the lines are fixed.
·
Managing the courier by signing for
(receiving), sorting and delivering the mail & parcels to the correct
member (s) of the organization.
·
Handling booking sheets for the
boardroom and training room with the assistance of the Human Resource
Department.
·
Overseeing the company transportation
and coordinating company drivers and vehicles with assistance of the Human
Resource Department.
·
Keeping the reception area tidy at
all times.
·
PA to the Directors. Maintains there
schedule by maintaining calendars for Directors; arranging meetings,
conferences, teleconferences, and travel.
·
Paper and digital filing
·
Monitoring of news sources and
assisting with social media and company newsletter
·
Serve refreshments (tea, coffee,
water, snacks) in conference & meeting rooms to guests
·
Supervise & guidance to the
cleaning services. Ensure the office the office is clean, tidy and organized at
all times
·
Maintains office supplies inventory
by checking stock to determine inventory level; anticipating needed supplies;
informing the necessary department/directors to place the orders, expediting
orders for supplies; verifying receipt of supplies.
Qualifications
·
Degree or Diploma in office
management or related field
·
Ideally 3 years working experience in
a relevant field
·
Proficient in Microsoft office suite
·
Fluent in English (oral and written)
·
Excellent customer care skills
·
Ability to work under pressure
·
Working hours to be 8am to 6pm (5
days a week)
·
Strong communication and organization
skills
·
Good analytical skills
How to Apply
Interested candidates are requested to forward their updated CVs to recruiting@ijenga.com by 23rd, June 2017 clearly stating the position applying for on the subject line, current and expected remuneration, daytime telephone contacts and addresses of three referees
Interested candidates are requested to forward their updated CVs to recruiting@ijenga.com by 23rd, June 2017 clearly stating the position applying for on the subject line, current and expected remuneration, daytime telephone contacts and addresses of three referees
