Position: Receptionist
/ Admin Assistant
The Role: To manage clients,
visitors, telephone messages and calls in professional and efficient
manner.
Also to perform various
clerical duties, which support in the presentation and operation of the
company.
Duties and Responsibilities
- Answering the
telephone, directing & screening calls, taking and relaying messages.
- Providing
information to callers, greeting persons entering the company offices and
directing individuals to the correct destination.
- Ensuring
knowledge of personnel’s whereabouts and maintaining exact and complete
sign-out/sign-in procedures for consumers and the staff.
- Dealing with
queries or requests from the customers and the public.
- Providing
general clerical and administrative support to the organization.
- Scheduling
appointments, organizing meetings, maintaining appointment diary either
electronically or manually.
- Preparing
letters and documents, receiving and sorting out e-mails and deliveries.
- Ensuring that
common areas in office premises are equipped with required office supplies
as appropriate.
- Monitoring the
use of equipment and supplies within the office.
- Coordinating
the maintenance and repairs of office equipment.
Skills and Qualifications
- Must have a
degree in business related field
- Must have at
least 3 years’ experience in a busy environment
- Computer
packages knowledge and reporting tools highly desired
- Must be
organized, exude professionalism in all handling of business relations
- Pleasant
character and maturity in presentation will be key to securing the
position
- Strong
keyboard skills.
- Good
communication skills and professional personal presentation.
- Ability to
manage information of employees.
- Organizing,
planning and customer service orientation
- Great
attention to detail and stress tolerance.
- Should be
honest, respectful and trustworthy.
- Should be
flexible and possess cultural awareness.
Qualified persons to apply at recruitment@cdl.co.ke
Only shortlisted candidates will be contacted.