Project Accountant
Ref: UDPK/06/17-04
The Accountant shall have three major
responsibilities: Project Contract and Commitment Management, Cost Management
and financial reporting. The person must be committed to delivery of highly
professional service to all UDPK internal and external stakeholders
Duties and Responsibilities
Contract and Commitment Management
·
Assist the finance office manage all
financial processes ensuring confidentiality, accurate and timely record
keeping and data management
·
Assist the processing of all projects
income and costs, ensuring correct coding, authorization, and transaction
management
·
Routinely review project budgets and
monitor change controls, early warnings and contingency draw downs
·
Help in setting up and managing
Project cash flows
·
Work closely with grants officer,
partners and member DPOs to create comprehensive financial plans and track
progress of the projects and sub-grants.
·
Maintain sufficient project and
grants contract documentation and check that payments made are in line with
contractual terms
·
Manage the overheads associated with
the project team including staff costs
Cost Management
·
The accountant shall ensure costs are
correctly allocated to approved project budget lines.
·
Prepare and reconcile the fund
accountability statements and project codes
·
Liaise with the program officers and
coordinators, grants officerand monitoring and evaluation officer to keep up to
date and have sufficient detail on work in progress to plan and manage costs
effectively
·
Plan for and manage internal and
external programs/ project costs
Financial Reporting
·
Produce monthly finance reports for
the project team, to agreed timetables, showing budget, forecast, committed and
actual performance against plan, with breakdown of costs and written commentary
·
Ensure project budgets and plans are
kept up to date to reflect progress and changes to assumptions, including any
reforecast as required
·
Maintain detailed records as required
for both internal and external audit purposes
·
Take responsibility for preparation
of all financial and non-financial information required for donors and UDPK
management as required in both routine reporting and ad hoc requests
·
Undertake monthly reviews with budget
holders to review Direct Costs and feedback to Open Up Finance Committee where
necessary
·
Ensure UDPK’s compliance with tax and
any other financials statutory obligations
·
Support Project team at all levels to
discharge their responsibilities.
·
Provide financial input into forward
planning process to support completion of project lifecycle
·
Assist in proposals and budgets
development processes and perform budget analysis duties as assigned by the
Financial Officer
Qualifications
·
For the above position, the
successful applicant should have the following:
Bachelor of Commerce Degree with a specialization in accounting or finance, Bachelor of Business Administration or abusiness-related field from a recognized university.
Bachelor of Commerce Degree with a specialization in accounting or finance, Bachelor of Business Administration or abusiness-related field from a recognized university.
·
Certified Public Accountant (CPA)
Part III qualification and being a member of ICPAK will be an added advantage.
·
Excellent knowledge in Excel and
accounting software preferably QuickBooks.
·
At least 3 years’ experience in Financial
Management and Reporting.
·
Sound knowledge of program/project
management, accounting principles and regulatory guidelines.
·
Excellent planning, problem solving
and analytical skills.
·
Excellent report writing skills.
·
Knowledge and hands on experience in office
automation tools.
·
Excellent relations and
communications with partners and stakeholders
How to Apply
If you believe you can clearly
demonstrate your abilities to meet the criteria given above, please submit your
application with a detailed CV, stating your current position, remuneration
level, e-mail address and telephone contacts, copies of academic and
professional credentials and contacts of 3 referees to the email udpk.kenya@gmail.com not later than 30th June 2017.
Qualified women, youth and persons
with disability are encouraged to apply.
UDPK is an equal opportunity
employer.
