Registry Assistant Internship
Responsibilities
·
Mail receipt from within and outside
the Council of Governors
·
Sorting, cross referencing, filing of
correspondences and responses according to COG indexing plan and forwarding the
same to the marking officer for direction in file
·
Weekly file tracing in the offices of
action officers and recording all files and advising users on the records management
best practices.
·
Assist in the indexing of documents
received to ensure easy retrieval and maintaining accurate records of documents
movements
·
Opening of new files when need arises
and ensuring all Records Management Unit requirements are met for efficient
service delivery
·
Dispatch of all mail and maintenance
of a tracing register after adherence to the required security grading
·
Retrieve closed records when required
by users for reference purposes.
·
Ensure files are preserved well and
torn ones are promptly repaired
·
Control access to the Records
Management area in order to safeguard the documents integrity from unauthorized
access.
Qualifications
·
A certificate or Diploma in Records
and Archives Management or Information Studies from a recognized Institution.
·
Computer literacy is a must.
·
Good communication and interpersonal
skills, time management should also be possessed.
·
Ability to read and prioritize
official documents urgency is essential. Must be able to work with minimal or
no supervision.
·
Knowledge of file digitization,
understanding and use of the Integrated Records Management System (IRMS) is an
added advantage
How to Apply
Interested candidates should send a
CV, cover letter, copies of ID, certificates and testimonials to hrcog@cog.go.ke and indicate the name of the position you are applying for
as the Email subject.
