Senior Assistant Office Administrator
JG ‘L’ – 1 POST (CPSB 018/2017)
Salary Scale: Kshs.35,910 x 1,800 – 37,710 x 1,890 – 39,600 x 1,990 – 41,590 x 2,070 – 43,660 x 2,220 – 45,880 p.m.
Salary Scale: Kshs.35,910 x 1,800 – 37,710 x 1,890 – 39,600 x 1,990 – 41,590 x 2,070 – 43,660 x 2,220 – 45,880 p.m.
Terms of Service: Contract (3 years
renewable)
Responsibilities
·
Taking oral dictation ,managing
E-office word and data processing;- operating office equipment, maintaining
office diary, appointments and travel itineraries,
·
Attending to visitors/clients,
handling telephone calls, co-ordinating schedules of meetings ensuring security
of office records equipments and document including classified materials,
·
Maintaining an up to date filling
system in the office establishing and monitoring procedure for record keeping
of correspondences and file movements,
·
Preparing responses to simple routine
correspondence managing officer protocol and etiquette,
·
Supervising office cleanliness,
managing petty cash ensuring security, integrity and confidentiality of data
and any other office administrative services duties that may be assigned,
Qualifications
·
For appointment to this grade a
candidate must have;-
·
Served in the grade of Assistant
office Administrator 1 or Senior Office administrative assistant for a minimum
period of three (3) years.
·
Diploma in secretarial studies from the
Kenya Nation Examination Council KNEC
OR
OR
·
Business Education single and group
certificate (BES &GC) Stages I,II and III from KNEC in the following
subjects:
·
Shorthand III (minimum 110w.p.m)
·
Typewriting 111(50 w.p.m)
computerized document processing III
·
Business English III/communication
III
·
Office practice 11
·
Commerce 11
·
Office management III/office
administration and management III
·
Secretarial duties 11
·
Certificate in public relationship
customer care course lasting not less than two (2) weeks from the
·
Kenya School of Government or any
other recognized institution;
·
Certificate in computer application
from a recognizes institution and
·
Shown merit and ability as reflected
in work performance and results.
How to Apply
The candidate should attach
photocopies of the following documents:
·
National Identity Card
·
Academic: Professional Certificates
and testimonials
·
Clearance certificate from Higher
Education Loan Board (HELB): Kenya Revenue Authority (KRA): Criminal
·
Investigation Department (CID);
Ethics and Anti-Corruption Commission (EACC); and Credit Reference Bureau (CRB)
(where applicable)
·
Any other relevant supporting
documents.
All applicants are requested to
download the application form from Embu County website:- www.embu.go.ke
Women, persons with disability and
other disadvantaged persons are encouraged to apply. Any candidate who directly
or indirectly canvas shall lead to automatic disqualification.All applications
should be sent to the undersigned on or before 9th June, 2017.
THE SECRETARY /CEO
PUBLIC SERVICE BOARD
P.O BOX 2871-60100, EMBU
NB:
1. Only short listed candidates shall be contacted.
1. Only short listed candidates shall be contacted.
2. The reference number of the
position being applied MUST be indicated on the envelop and the Application.
Embu county Government is an equal
opportunity Employer
