Vacancy Announcement
Position: Administrator
Position: Administrator
Salary: KES 40,000 – 50,000
Gross
Location: Industrial area,
Nairobi
Our client, a leading provider of clearing and forwarding services is looking to hire an Administrator under the Lifting Services division.
Our client, a leading provider of clearing and forwarding services is looking to hire an Administrator under the Lifting Services division.
Candidates with experience in
logistics transport or freight companies are encourages to apply.
In general, the Administrator will be responsible for:
In general, the Administrator will be responsible for:
- Support the
divisional head in organizing and coordinating the division’s operations,
procedures and resources to facilitate effectiveness and efficiency in the
day to day operation.
- Implementing
general administrative procedures and policies including policies on
communication, office security, office cleanliness and health and safety
within the division;
- Maintaining
all documentation and feedback related to the division;
- Coordinating
orientation of new employees in the division;
- Support the
Division Head in drafting reports required for senior management meetings;
- Coordinating
meetings, conferences and presentations for the division;
- Typing
official documents as directed by the head of the division;
- Filing any
contracts and or agreements that are relevant to the division’s work;
- Applying for compliance
certificates for all the equipment within the division;
- Logging all
queries and requests to the division’s from both internal and external
sources;
- Working with
the head of division to prepare draft correspondence and documents;
- Keeping a
record of all meetings for the section and drawing action plans for follow
up sessions;
- Passing
feedback from the section to end users in a timely and professional
manner;
- Supporting the
Division Head in drafting internal and external communication protocols;
- Maintaining
files; including daily filing, file organization, opening files, closing
files, etc.;
- Prepare daily
reports on the location and mechanical status of equipment; and
- Perform any
other relevant duties that may be assigned by the supervisor within the
scope of the position.
Accountability areas
- Effective
communication to all stakeholders
- Customer
satisfaction as per company standards
- Ascertaining
the availability of requisite office supplies
- Ensuring the
safe custody of document
- Prompt
response to all enquiries
- Effective and
efficient filing and document retrieval system.
The successful candidate
should have the following qualifications:
- A University
degree or Diploma in relevant field
- Experience in
administration in operations, logistics, transport, freight, constructions
and engineering in preferred.
- Basic staff
administration exposure such s attendance and leave management will be an
added advantage.
- Computer
literate with excellent Word and Excel Reports and presentation writing
skills.
- Good interpersonal
and team work skills.
- Ability to
multitask and meet deadlines set.
- Must be
organized and detailed oriented
- Able to plan
and executive work while under minimum supervision.
Only qualified candidates will be contacted.
