African Economic Research
Consortium (AERC)
Temporary Post: Administrative
Assistant
African Economic Research
Consortium (AERC) is a not - for - profit Pan-African institution, dedicated
for the last 29 years to enabling the advancement of economic policy research
and graduate training in sub-Saharan Africa (SSA).
AERC is seeking to recruit a suitably qualified individual to fill the following temporary post of an Administrative Assistant, to assist the training programme at the Joint Facility of Electives (JFE).
The JFE is an intensive
teaching environment that offers a full range of elective courses at Masters
and PhD level for students from various participating universities in
SSA.
Apart from encouraging a more
efficient use of resources, the JFE offers an ideal environment for networking
and a structured exchange of people, ideas, materials and methods that reduce
isolation and stimulate continued growth and collective improvement in
quality.
Each year, from late June to
early November, eligible universities send their post-graduate students to the
JFE to be taught elective courses by a team of internationally-recruited
visiting lecturers/professors.
The JFE admits approximately
70 Masters and 30 PhD students after their successful completion of core
courses in their home universities. This year, the JFE will be held at the
Kenya School of Monetary Studies (KSMS) from June 24 to November 5,
2017.
The AERC has also introduced
a bridge programme that principally aims at bringing the capacity of students
from under-represented countries and groups to a level where they can gain
entry into and compete effectively with other students in the AERC-supported
Masters and PhD programmes.
About 40 Masters and PhD
students in the bridge programme will be intensively trained in Microeconomics,
Macroeconomics and Quantitative Methods.
This year, the bridge
programme will run in Nairobi from July 24 to September 15, 2017, concurrently
with the JFE for the Collaborative Masters Programme (CMAP) and the
Collaborative PhD Programme (CPP).
The Administrative Assistant for a period of three (3) months will assist with the day to day management of the JFE, particularly with regard to the Bridge Programme to undertake the following:
Key Tasks and Responsibilities:
The Administrative Assistant for a period of three (3) months will assist with the day to day management of the JFE, particularly with regard to the Bridge Programme to undertake the following:
Key Tasks and Responsibilities:
- Assisting in
the setting up and closure of the JFE/Bridge Programme;
- Providing
administrative and secretarial support to the JFE/Bridge Programme;
- Assisting in
translation of documents and conversations from French to English or vice
versa;
- Updating and
maintenance of the JFE/Bridge Programme records;
- Issuance of
office supplies to JFE/Bridge Programme participants and maintenance of an
updated inventory; Assisting in preparation of documentation and/or
reports for the programmes;
- Assisting
lecturers in preparation of documents and facilitating their printing or
photocopying;
- Assisting with
follow-up of participants’ airline reservations, tickets and ground
transfers;
- Assisting with
data entry and analysis of students’ course and lecturer evaluations;
- Assisting in
invigilating of examinations;
- Any other
tasks that may be assigned by JFE/SFSE Programme Administrator from time
to time.
Qualifications/ Requirements:
- Degree in
Business Administration or related discipline;
- Professional
qualifications in French language, preferably at a minimum of Diploma
level from a recognized institution, with full proficiency in spoken and
written French is a must;
- At least 3
years’ experience in an administrative role; preferably in an
international environment;
- Proficiency in
computer applications – MS Office;
- Good
communication, analytical, problem solving and interpersonal skills;
- A good team
player with ability to work under pressure to meet strict deadlines, and
to interact and work effectively in a multi-cultural environment.
- Willingness to
reside at the facility for the 2-3 months.
How to Apply
Interested candidates should submit their application with a detailed CV, including email and telephone contacts by June 26, 2017 tovacancy@aercafrica.org