Position: Administrative
Assistant
The Role: To support managers and employees,
assisting in daily office needs and managing company’s general administrative
activities including filing, invoicing, dispatch and requisitions among other
tasks.
Responsibilities
- Answer and
direct phone calls
- Organize and
schedule appointments
- Plan meetings
and take detailed minutes
- Write and
distribute email, correspondence memos, letters, faxes and forms
- Assist in the
preparation of regularly scheduled reports
- Develop and
maintain a filing system
- Update and
maintain office policies and procedures
- Order office
supplies and research new deals and suppliers
- Maintain
contact lists
- Book travel arrangements
- Submit and
reconcile expense reports
- Provide
general support to visitors
- Act as the
point of contact for internal and external clients
- Liaise with
executive and senior administrative assistants to handle requests and
queries from senior managers
Requirements & Skills
- At least 3
years proven experience as an administrative assistant with knowledge of
office management systems and procedures
- Working
knowledge of office equipment, like printers and fax machines
- Proficiency in
MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time
management skills and the ability to prioritize work
- Attention to
detail and problem solving skills
- Excellent
written and verbal communication skills
- Strong
organizational skills with the ability to multi-task
- Degree/diploma
and additional qualification as an Administrative assistant or Secretary
will be a plus
- Should have
excellent oral and written communication skills and be able to organize
their work using tools, like MS Excel and office equipment.
- Ultimately, a
successful Admin Assistant should ensure the efficient and smooth
day-to-day operation of our office.
Qualified persons to apply at recruitment@cdl.co.ke
Only shortlisted candidates
will be contacted.
