Council of Governors
Job Opportunity: Administration
Assistant
The Council of Governors
(CoG) is established under Section 19 of the Intergovernmental Relations Act
2012 with the mandate to provide a mechanism for consultation amongst County
Governments, share information on performance of the counties in execution of
their functions, facilitate capacity building for governors, and consider
reports from other intergovernmental forums on national and county interests
amongst other functions (Section 20).
Administration Assistant
Specific duties and
responsibilities
Reporting to the Head of
Administration, the Administration Assistant will perform the following duties
and responsibilities:
- Coordinating the
review and implementation of administration policies and procedures.
- Managing the
COG Office in liaison with the relevant service providers.
- Handling
service contracts and ensuring effective discharge of the contracts.
- Ensuring
proper management of insurance policies.
- Managing the
efficient provision of office space, office equipment/furniture and
supplies.
- Developing and
implementing the disposal plan for obsolete, unusable stores and
equipment.
- Managing the
functions of the registry, transport, and secretarial bureau
- Provide
support at the reception area through responding to inquiries regarding
the Council of Governors.
- Schedules and
coordinates meetings, appointments and travel arrangements;
- Assist in the
planning and preparation of meetings, conferences and workshops.
- Performs a
variety of administrative and clerical duties in support of the CoG
technical department and strictly ensures that the necessary
administrative work is implemented within established timelines;
- Performs
various office works which require good computer knowledge (e.g. typing of
standard correspondence, filing, photocopies, updating of lists);
- Support in
visa processing for County official and staff on duty travel and follows
up on visa issuance.
- Prepare
protocol documents.
- Procuring of
gift and maintain gift register.
- Any other duty
assigned by the Supervisor from time to time.
Required Qualifications and
Experience
- A bachelor’s
degree in administration, management, legal or a related discipline from a
recognized university.
- A minimum of
three (3) years relevant work experience.
- Possession of
advanced computer skills.
- Meet the
requirements of Chapter 6 of the Kenya Constitution.
Desirable Competencies:
- Accountability
– takes responsibility for action and manages constructive criticisms;
- Client
Orientation – works effectively well with CoG clients and stakeholders;
- Continuous
Learning – promotes continuous learning for self and others;
- Communication
– listens and communicates clearly, adapting delivery to the audience;
- Creativity and
Initiative – actively seeks new ways of improving programmes or services;
- Leadership and
Negotiation – develops effective partnerships with internal and external
stakeholders;
- Performance
Management – identify ways and implements actions to improve performance
of self and others;
- Planning and
Organizing - plans work, anticipates risks, and sets goals within area of
responsibility;
- Professionalism
- displays mastery of subject matter;
- Teamwork –
contributes to a collegial team environment; incorporates gender related
needs, perspectives, and concerns and promotes equal gender participation;
- Technological
Awareness - displays awareness of relevant technological solutions;
Contract Duration: The contract duration
is for three years renewable annually subject to performance and availability
of resources.
How to Apply
Interested persons should
download and duly fill the COG APPLICATION FOR EMPLOYMENT FORM and send the duly completed form, CV,
cover letter, copies of ID, certificates, testimonials, current and expected
remuneration, names and addresses of three referees to hrcog@cog.go.ke on or before Friday, 16th June 2017
and indicate the name of the position you are applying for as the Email
subject.
Applicants must attach
certificate of clearance from the following institutions:
- Kenya Revenue
Authority (KRA);
- Higher
Education Loans Board (HELB);
- Ethics and
Anti-Corruption Commission (EACC);
- Certificate of
good conduct from Directorate of Criminal Investigation Department (CID);
- Credit
Reference Bureau (CRB).
Council of Governors is an
equal opportunity Employer.
Persons living with
disabilities and Persons from marginalized areas are encouraged to apply.
Only shortlisted candidates
will be contacted.
Canvassing will lead to
automatic disqualification.