Administration Assistant
To enable the Council achieve its
mandate and vision, the Council wishes to recruit results oriented individual
with drive, vision and creativity to fill the following position:
ADMINISTRATION ASSISTANT
Responsibilities
·
Reporting to the Head of
Administration, the Administration Assistant will perform the following duties
and responsibilities:
·
Coordinating the review and
implementation of administration policies and procedures.
·
Managing the COG Office in liaison
with the relevant service providers.
·
Handling service contracts and
ensuring effective discharge of the contracts.
·
Ensuring proper management of insurance
policies.
·
Managing the efficient provision of
office space, office equipment/furniture and supplies.
·
Developing and implementing the
disposal plan for obsolete, unusable stores and equipment.
·
Managing the functions of the
registry, transport, and secretarial bureau
·
Provide support at the reception area
through responding to inquiries regarding the Council of Governors.
·
Schedules and coordinates meetings,
appointments and travel arrangements;
·
Assist in the planning and
preparation of meetings, conferences and workshops.
·
Performs a variety of administrative
and clerical duties in support of the CoG technical department and strictly
ensures that the necessary administrative work is implemented within
established timelines;
·
Performs various office works which
require good computer knowledge (e.g. typing of standard correspondence,
filing, photocopies, updating of lists);
·
Support in visa processing for County
official and staff on duty travel and follows up on visa issuance.
·
Prepare protocol documents.
·
Procuring of gift and maintain gift
register.
·
Any other duty assigned by the
Supervisor from time to time.
Qualifications
·
A bachelor’s degree in
administration, management, legal or a related discipline from a recognized
university.
·
A minimum of three (3) years relevant
work experience.
·
Possession of advanced computer
skills.
·
Meet the requirements of Chapter 6 of
the Kenya Constitution.
Desirable Competencies
·
Accountability – takes responsibility
for action and manages constructive criticisms;
·
Client Orientation – works
effectively well with CoG clients and stakeholders;
·
Continuous Learning – promotes
continuous learning for self and others;
·
Communication – listens and
communicates clearly, adapting delivery to the audience;
·
Creativity and Initiative – actively
seeks new ways of improving programmes or services;
·
Leadership and Negotiation – develops
effective partnerships with internal and external stakeholders;
·
Performance Management – identify
ways and implements actions to improve performance of self and others;
·
Planning and Organizing – plans work,
anticipates risks, and sets goals within area of responsibility;
·
Professionalism – displays mastery of
subject matter;
·
Teamwork – contributes to a collegial
team environment; incorporates gender related needs, perspectives, and concerns
and promotes equal gender participation; Technological Awareness – displays
awareness of relevant technological solutions;
Contract Duration
The contract duration is for three
years renewable annually subject to performance and availability of resources.
How to Apply
Interested persons should download
and duly fill the COG APPLICATION FOR EMPLOYMENT FORM and send the duly
completed form, CV, cover letter, copies of ID, certificates, testimonials,
current and expected remuneration, names and addresses of three referees to hrcog@cog.go.ke on or before Friday 16th June 2017 and indicate the name
of the position you are applying for in the subject of the email.
Council of Governors is an equal
opportunity Employer. Persons living with disabilities and Persons from
marginalized areas are encouraged to apply. Only shortlisted candidates will be
contacted. Canvassing will lead to automatic disqualification.
