International Organization
for Migration (IOM)
Position Title: Finance and Admin Assistant
Position Title: Finance and Admin Assistant
(Two Positions)
Vacancy No. :IOMRONBO/VN/009/2017
Duty Station: Regional Office,
Nairobi, Kenya
Classification: General Service Staff, Grade G5
Estimated Start Date: As soon as possible
Closing Date: July 3, 2017
Open to Internal and External
Candidates
Established in 1951, IOM is
the leading inter-governmental organization in the field of migration and works
closely with governmental, intergovernmental and non-governmental
partners.
IOM is dedicated to promoting
humane and orderly migration for the benefit of all. It does so by providing
services and advice to governments and migrants.
Context: Under the overall
coordination of the Regional Director’s Office, with the direct supervision of
the EUTF Resource Management Officer, IOM seeks a proactive individual to
provide technical support in the implementation of the BMM programme through,
the carrying out of administrative and financial tasks at the Regional
Migration Management Unit, Kenya. The role is multi-faceted and entails a range
of different responsibilities.
The overall Better Migration
Management Project is a regional, multi-year, multi-partner project funded by
the EU Trust Fund for Africa, and coordinated by the Deutsche Gesellschaft für
Internationale Zusammenarbeit (GIZ).
IOM is one the main
implementing partners for the project along with UNODC, Expertise France,
Italian State Police, CIVIPOL and the British Council.
This two year project will be
implemented in the following countries – Djibouti, Eritrea, Ethiopia, Kenya,
Somalia, South Sudan and Sudan.
The BMM programme takes a
regional approach and aims to provide capacity building to improve migration
management, in particular to prevent and address irregular migration, including
smuggling of migrants and trafficking in human beings.
The intervention logic is
based on four components:
(1) support for policy and
legislative development and harmonization for better migration and border
governance
(2) capacity building in the
form of training, technical assistance and the provision of appropriate
equipment to those implementing migration related policies;
(3) support to the
identification, assistance and protection of migrants in need; and
(4) awareness-raising with
regards to alternative livelihood options, including safe migration.
Core Functions /
Responsibilities:
1. Assist in financial budget
revisions, monitoring and reporting of Regional EUTF donor funded projects
summarizing activities and expenses by implementing missions in the region and
analysing the variances of actual expenditures against budgets by location.
2. Regularly monitor the
financial activities of the countries implementing the EU funded projects and
update the Resource Management Officer on any concerns or matters that require
further action/follow up.
3. Verify internal control
systems are implemented in the different missions implementing EU funded
projects, and advise the Resource Management Officer of any potential
weaknesses and suggest appropriate recommendations
4. Monitor expenditures in
line with budgets and in coordination with the RMO, initiate follow up action
with project managers and RMOs in respective missions for instances where
budget lines have been exceeded or not utilized in line with the work plan
5. In coordination with the
Resource Management Officer, request for disbursements in the contract currency
to the amount of the expected financial requirement as per agreement with the
donors.
6. In coordination with the
Resource Management Officer, verify the financial reports submitted by
implementing missions including the necessary annexes like assets inventories,
and forward these documents including the proof of verification to the donor.
7. Monitor and verify billing
of Programme staff for private use of IOM assets such as private car usage and
personal calls and ensure recording in PRISM
8. File and update all
official documents, agreements, amendments as well as correspondences with the
donors and missions on any modifications to the original budget or work plan
and activities
9. Prepare settlement of
travel authorizations for Programme staff in Nairobi and ensure that
calculations in expense claim are conforming to the travel rules and
regulations.
10. Assist Programme staff in
booking their travel with Operations department, raise their TA’s and security
clearance and ensure that they are duly authorized.
11. Perform any other duties
as may be required from time to time.
Required Qualifications and Experience
Required Qualifications and Experience
Education: Bachelor’s degree in Finance, Accounting,
Business Administration or other related field with three years’ professional
experience, CPA II or higher will be an added advantage
Experience
- Knowledge of
SAP accounting system, generally accepted accounting principles and
audit/review procedures
- Prior work
experience in an international organization is an added advantage.
- Prior
experience on financial monitoring of European Union funded projects will
be an added advantage.
- Ability to
analyze and interpret source information and data; capable of designing,
reviewing and revising business processes to achieve efficiency.
- Personal
commitment, efficiency, flexibility, drives for results, creative
thinking, organized, accurate.
- Ability to
work effectively with people at different levels within and outside the
organization and with colleagues from varied cultures and professional
backgrounds.
- Ability to
draft correspondence and communicate effectively.
Languages: Excellent command of
spoken and written English.
Required Competencies
Behavioural
The incumbent is expected to
demonstrate the following competencies:
- Accountability-
Accepts and gives constructive criticism
- Client Orientation-
Identifies the immediate and peripheral clients of own work
- Continuous
Learning- Contributes to colleagues' learning
- Communication
- Actively shares relevant information
- Creativity and
Initiative - Actively seeks new ways of improving programmes or services
- Leadership and
Negotiation - Convinces others to share resources
- Performance
Management - Provides constructive feedback to colleagues
- Planning and
Organizing - Sets clear and achievable goals consistent with agreed
priorities for self and others
- Professionalism
- Masters subject matter related to responsibilities
- Teamwork -
Actively contributes to an effective, collegial, and agreeable team
environment
- Technological
Awareness - Learns about developments in available technology
- Resource
Mobilization - Establishes realistic resource requirements to meet IOM
needs.
Other: Any offer made to the
candidate in relation to this vacancy notice is subject to funding
confirmation.
Appointment will be subject
to certification that the candidate is medically fit for appointment and
verification of residency, visa and authorizations by the concerned Government,
where applicable.
Only candidates residing in
either the country of the duty station or from a location in a neighbouring
country that is within commuting distance of the duty station will be
considered.
In all cases, a prerequisite
for taking up the position is legal residency in the country of the duty
station, or in the neighbouring country located within commuting distance, and
work permit, as applicable.
How to apply:
Submit cover letter and CV,
including daytime telephone and e-mail contact to:
International Organization
for Migration (IOM),
RO Human Resources
Department,
send via e-mail to ronairobihrdrec@iom.int
Closing Date: 03 July, 2017
Only Shortlisted Applicants
will be contacted.
NOTE
NO FEE: The International
Organization for Migration (IOM) does not charge a fee at any stage of the
recruitment process (application, interview meeting, process or training). IOM
does not concern itself with information on applicants’ bank details.
IOM is committed to a diverse
and inclusive environment. Internal and External candidates are eligible to
apply to this vacancy.
For the purpose of the
vacancy, internal candidates are considered as first-tier candidates.
Posting period: From: 19.06.2017 to 03.07.2017
