Office Assistant
Type of contract: Fixed Term
Contracted hours: 35
Contract length: Two years
Location: Meru Town, Meru County, Kenya
Closing date: 26 May 2017
Interview date: 12 June 2017
Contracted hours: 35
Contract length: Two years
Location: Meru Town, Meru County, Kenya
Closing date: 26 May 2017
Interview date: 12 June 2017
Christian Aid is a UK-based
international humanitarian and development non-governmental organisations. It
is currently working in more than 50 countries, and has been working in Kenya
since 1997.
About the role
To provide effective and efficient
administrative support to enable the smooth functioning of the Machakos office.
This role will provide general office
and administrative support and undertake routine duties ensuring that
procedures are followed and standards are upheld.
Responsibilities
·
Reception management,
·
Logistical support and procurement of
office supplies and basic services,
·
Bookkeeping,
·
Stock maintenance,
·
Filing,
·
Archival activities,
·
Catering,
·
Meeting rooms management,
·
Flights & taxis among others.
·
Any other support as deemed relevant.
Key outcomes
·
Office communications: telephone
calls, emails and correspondence dealt with efficiently
·
Effective administrative and
logistical support provided to the Kenya office including meeting room
management, travel bookings, facilitation of meeting among others..
·
Accurate and up-to-date contact
details, information and database records and other reports maintained on the
Intranet site
·
Petty cash management and book
keeping
·
Front office reception services
management.
·
Procurement and management of
services such as telephone bills, kitchen supplies, stationery, among others.
·
Maintenance of the resource centre,
archive database, stationery stores and inventories.
·
Effective support on ad-hoc projects
such as conferences and workshops and cross departmental activities.
How to Apply